Agenda, decisions and minutes
Venue: Committee Room One - Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG. View directions
Contact: Joel West, Democratic Services Tel: 020 7364 4207; E-mail: joel.west@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 67 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: None were declared. |
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MINUTES OF THE PREVIOUS MEETING PDF 61 KB To confirm as a correct record the minutes of the meeting of the Board held on 9 January 2018. Decision: That the unrestricted minutes of the Board meeting held on 9 January 2018 be approved and signed by the Chair as a correct record of proceedings. Minutes: That the unrestricted minutes of the Board meeting held on 9 January 2018 be approved and signed by the Chair as a correct record of proceedings. |
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UNRESTRICTED REPORTS FOR CONSIDERATION |
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Crossrail Stepney Green Land Transfer and Landscape Reinstatement PDF 119 KB Additional documents:
Decision: DECISION:
That the Board
1. Notes the works already undertaken by Crossrail at Mile End Park and Stepney Green in mitigation for the permanent and temporary loss of land resulting from the construction of the Elizabeth Line
2. Agrees that the land to the west of Garden Street be reinstated as part of Stepney Green Park as shown on Appendix 2 of the report
3. Agrees that land to the east of Garden Street including the remains of the Baptist Chapel be leased to Stepney City Farm Charity for use as an extension to the existing farm for a period of 10 years;
4. Agrees in principle to a 25 year lease as set out in paragraph 3.2.8 of the report and asks officers to explore how this can best be achieved without conflicting with the Trust’s Governing Document, including the possibility of amending the Governing Document, if appropriate.
5. Authorises the Corporate Director, Governance to execute all necessary documents necessary to implement the above resolutions.
Action by: CORPORATE DIRECTOR PLACE (A. Sutcliffe) (Owen Whalley –Divisional Director, Planning and Building Control).
Minutes: Owen Whalley, Divisional Director - Planning and Building Control and Bob Bennett, Crossrail Consultant, introduced the report, which provides a summary of the mitigation works already undertaken by Crossrail at Stepney Green, and that which are proposed to be undertaken later this year before the land is transferred back to the Trust.
At the request of the Mayor, representatives from Stepney City Farm Charity addressed the Board to comment on the proposals. The representatives expressed some concern with the proposed lighting to the edges of the Crossrail site which adjoin the farm. The Board noted these concerns and asked that a specification is developed to ensure lighting is appropriate for the farm.
The Board also asked officers to discuss the surface treatment of the proposed asphalt surface around the ventilation shaft further with Crossrail, to achieve an enhanced appearance.
The Board noted the request by Stepney City Farm Stepney City Farm for a 25 year lease, as set out in paragraph 3.2.8 of the report and the constraints on lease terms set out at paragraph 5.5 of the report. The Board indicated approval in principle to grant a 25 year lease to Stepney City Farm and asked officers to explore options for how such a lease may be granted.
RESOLVED:
That the Board
1. Notes the works already undertaken by Crossrail at Mile End Park and Stepney Green in mitigation for the permanent and temporary loss of land resulting from the construction of the Elizabeth Line
2. Agrees that the land to the west of Garden Street be reinstated as part of Stepney Green Park as shown on Appendix 2 of the report
3. Agrees that land to the east of Garden Street including the remains of the Baptist Chapel be leased to Stepney City Farm Charity for use as an extension to the existing farm for a period of 10 years;
4. Agrees in principle to a 25 year lease as set out in paragraph 3.2.8 of the report and asks officers to explore how this can best be achieved without conflicting with the Trust’s Governing Document, including the possibility of amending the Governing Document, if appropriate.
5. Authorises the Corporate Director, Governance to execute all necessary documents necessary to implement the above resolutions. |
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Update on Mile End Park - March 2018 PDF 103 KB Additional documents:
Decision: DECISION:
That the Board:
1. Notes the key outputs on the Mile End Park Management Plan 2017 as set out in Appendix 5.
2. Notes the annual review Mile End Park Management Plan 2018-19 as set out in Appendix 2 of the report.
3. Notes the budget report for Period 9 2017-18 financial year as set out in Appendix 3.
4. Notes the update on the ponds by the Arts and Eco Pavilions as set out in paragraph 3.6 of the report.
5. Approves the revised guidelines on applying to place structures in Mile End Park as set out in Appendix 4 subject to inclusion of a direct local connection requirement in the Memorials paragraph of section 1.2.2 of the guidance.
6. Approves the proposals for subsidised lettings of Pavilions to community organisations as set out in Appendix 1.
Action by: CORPORATE DIRECTOR CHILDREN’S SERVICES (D. Jones) (Stephen Murray –Head of Arts, Parks and Events).
Minutes: Stephen Murray, Head of Arts, Parks and Events, introduced the report which provided information in response to requests for updates from the last meeting of the Board.
Mr Murray confirmed that the Friends of Mile End Park had been consulted on the preparation of the Mile End Park Management Plan 2017. The Board indicated it would welcome details of consultation in future iterations of the Management Plan.
The Board asked that Eid celebrations are added to the Events in Mile End Park 2018-19 table at Appendix A3.
RESOLVED:
That the Board:
1. Notes the key outputs on the Mile End Park Management Plan 2017 as set out in Appendix 5.
2. Notes the annual review Mile End Park Management Plan 2018-19 as set out in Appendix 2 of the report.
3. Notes the budget report for Period 9 2017-18 financial year as set out in Appendix 3.
4. Notes the update on the ponds by the Arts and Eco Pavilions as set out in paragraph 3.6 of the report.
5. Approves the revised guidelines on applying to place structures in Mile End Park as set out in Appendix 4 subject to inclusion of a direct local connection requirement in the Memorials paragraph of section 1.2.2 of the guidance.
6. Approves the proposals for subsidised lettings of Pavilions to community organisations as set out in Appendix 1. |
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: None. |