Agenda, decisions and minutes
PDF 128 KBVenue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: Joel West, Democratic Services Tel: 020 7364 4207; E-mail: joel.west@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: None were declared. |
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MINUTES OF THE PREVIOUS MEETING(S) To confirm as a correct record the minutes of the meeting of the Board held on 4 October 2016. Minutes: RESOLVED that:
1. The unrestricted minutes of the Board meeting held on 4 October 2016 be approved and signed by the Chair as a correct record of proceedings. |
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REPORTS FOR CONSIDERATION |
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King George's Fields Charitable Trust Annual Reports & Accounts, 2015/2016 To approve the accounts of the King George’s Field Mile End and King George’s Field Tredegar Square charities for the 2015/2016 financial year. Additional documents:
Decision: The Board asked that annotations are included with the published accounts to better explain the key variances between 2014/15 and 2015/16.
RESOLVED that the Board:
1. Agree the annual report and accounts for the King George’s Field, Mile End Charity (registered number 1077859) for the 2015/2016 financial year set out in Appendix 1, subject to the inclusion of annotations to explain the reasons behind the key variances.
2. Agree the annual report and accounts for the King George’s Field, Tredegar Square charity (registered number 1088999) for the 2015/2016 financial year set out in Appendix 2.
3. Subject to approval of 1 and 2 above, and the Councils Accounts for 2015/16 being signed off, authorise the Trust to sign the 2015/16 annual reports and accounts for submission to the Charity Commission by 31st January 2017.
Action by: CORPORATE DIRECTOR PLACE (A. DALVI ) (Stephen Murray –Head of Arts, Parks and Events) Minutes: The Board received a report setting out the annual report and accounts of the King George’s Field Mile End and King George’s Field Tredegar Square charities for the 2015/2016 financial year. Stephen Murray, Head of Arts and Events and Stephen Adams, Finance & Resources Manager, introduced the report.
Following discussion on the Installation of circulation pumps in the Ecology Lakes referred to in the report, the Mayor asked that the Lead Member investigate options for a long term solution to the recent problems with the lakes and report back directly to him.
The Board requested further information on the income sources mentioned in the table at paragraph 3.6 of the report, specifically how officers felt income from rentals in 2016/17 would compare to the previous years mentioned in the report, and whether income from this source would stabilise in the future.
The Board requested a note to explain the detail of the Security services at Stepney green expenditure item listed at paragraph 3.7 of the report.
The Board asked that annotations are included with the published accounts to better explain the key variances between 2014/15 and 2015/16.
RESOLVED that the Board:
1. Agree the annual report and accounts for the King George’s Field, Mile End Charity (registered number 1077859) for the 2015/2016 financial year set out in Appendix 1, subject to the inclusion of annotations to explain the reasons behind the key variances.
2. Agree the annual report and accounts for the King George’s Field, Tredegar Square charity (registered number 1088999) for the 2015/2016 financial year set out in Appendix 2.
3. Subject to approval of 1 and 2 above, and the Councils Accounts for 2015/16 being signed off, authorise the Trust to sign the 2015/16 annual reports and accounts for submission to the Charity Commission by 31st January 2017. |
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: RESOLVED
1. That in accordance with the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting on the grounds that the remaining agenda item contained information defined as exempt or confidential in Part 1 of Schedule 12A to the Local Government Act 1972. |
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EXEMPT MINUTES To confirm as an accurate record of the proceedings the exempt minutes of the meeting of the Board held on 4 October 2016. Minutes: RESOLVED that:
1. The exempt minutes of the Board meeting held on 4 October 2016 be approved and signed by the Chair as a correct record of proceedings. |
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EXEMPT REPORTS FOR CONSIDERATION |
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Removal of gates near the Palm Tree pub in Mile End Park
This report intends to update the Board about the legal advice obtained following the Board meeting on 29 July 2015 and steps taken by officers. The Board is being asked to give consideration to further legal advice in relation to potential legal action and asked to determine how it wishes to proceed following that advice. Additional documents:
Decision: RESOLVED that the recommendations set out in the exempt report are agreed.
Action by: CORPORATE DIRECTOR OF CHILDREN’S SERVICES (DEBBIE JONES) & INTERIM CORPORATE DIRECTOR OF GOVERNANCE AND DEPUTY MONITORING OFFICER (GRAHAM WHITE) (Acting Divisional Director Sports, Leisure and Culture (Judith St John)). Minutes: The Board received a restricted report setting out options for the resolution of an outstanding matter concerning access to Mile End Park. Adam Ballard, Solicitor, introduced the exempt report.
RESOLVED that:
1. the recommendations set out in the exempt report are agreed. |
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: None. |