Agenda, decisions and minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: David.Knight, Democratic Services Tel: 020 7364 4878; E-mail: David.Knight@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 67 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: No declarations of disclosable pecuniary interest were received.
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MINUTES OF THE PREVIOUS MEETING(S) PDF 82 KB To confirm as a correct record the minutes of the last meeting of the Board Minutes: RESOLVED
1. That the unrestricted minutes of the meeting of the King George’s Field Board held on Wednesday 28 November 2018 be approved and signed by the Chair as a correct record of the proceedings.
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UNRESTRICTED REPORTS FOR CONSIDERATION |
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Annual Report and Accounts for 2017-18 PDF 115 KB Additional documents: Minutes: Councillor Amina Ali, Cabinet Member for Culture, Arts and Brexit, introduced the report providing details of the annual report and accounts of the King Georges Field Trust Mile End and King Georges Fields Trust Tredegar Square Charities for the 2017/2018 financial year. The report also contained brief details of key activities through the 2017/18 year.
In response to questions officers reported that: · The report demonstrated that the evidence showed the charity was solvent and operating appropriately. · More information would be produced in future years about planning around repairs, maintenance and income targets as it was valuable to develop and present longer term planning for the work of the Charity. · They would work on ensuring a consistent methodology in reporting so that it was easier to compare different years’ results. · Noted changes to the ownership of the railway arches and in how the shop units were being managed.
Members requested that a report be presented to the next meeting of the Board setting out more information about levels of surplus, maintenance budgets/planning and similar areas so they could understand better how this was monitored and planned. Officers also agreed to look to see if more visual, promotional information could be provided around key activities in the park.
The Mayor proposed that the Board formally agree the accounts as compliant but ask that a more detailed report be provided in future years as set out by officers. He noted it was important that the Board were able to fully interrogate how the Charity was operating.
RESOLVED
1. To agree the annual report and accounts of the King George’s Field Trust Mile End (Charity Registration 1077859) for the 2017/18 financial year as set out in Appendix 1 to the report.
2. To agree the Annual Report and Accounts for the King George’s Field Trust Tredegar Sqaure (Charity registration 1088999) for the financial year 2017/18 set out in Appendix 2 to the report.
3. To authorise the Trust to sign the 2017/18 annual reports and accounts for submission to the Charity Commission by 28 February 2019.
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Minutes: Councillor Amina Ali, Cabinet Member for Culture, Arts and Brexit, introduced a report proposing a review of the operation and structure of the charity to encourage better public participation in the work of the Board and in ensuring that the Trust’s objectives were being met.
This report confirmed the Board’s powers to facilitate increased public participation in its decision making processes and set out options for how this might be approached.
The followed a discussion of the options that could be considered and some of the requirements including the need to have at least two Cabinet Members on the Board.
It was agreed to establish a working group to look at this comprising of: · Councillor Amina Ali · Councillor David Edgar · Councillor Denise Jones · Councillor Motin Uz-Zaman
The Mayor was also to be kept informed of the work of the review group. It was agreed that the group would report back to the next meeting of the Board.
RESOLVED
1. That a working group be established to review the functions and governance of the Trust, consisting of the above listed Members and supported by the relevant officers.
2. The working group to report back to the next meeting of the Board.
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: As the agenda circulated contained no exempt/ confidential business and there was therefore no requirement to exclude the press and public to allow for its consideration.
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EXEMPT MINUTES Nil items Minutes: Nil Items |
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EXEMPT REPORTS FOR CONSIDERATION Nil items Minutes: Nil Items
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: Nil Items
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