Agenda, decisions and minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: David.Knight, Democratic Services Tel: 020 7364 4878; E-mail: David.Knight@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 117 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: None were declared. |
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MINUTES OF THE PREVIOUS MEETING(S) PDF 197 KB To confirm as a correct record the minutes of the meeting of the Board held on 27th February, 2019 are confirmed as a correct record. Minutes: That the unrestricted minutes of the Board meeting held on 27th February, 2019 were approved was approved as a correct record of the proceedings. Copy to sign
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UNRESTRICTED REPORTS FOR CONSIDERATION |
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Activities and Maintenance Updates PDF 428 KB Additional documents: Minutes: The Board received a report that provided details of planned activities in King Georges Fields Trust (KGFT) sites over the summer period and outlines plans for the development of a ten year maintenance plan. The main points of the discussion maybe summarised as follows.
The Board noted that:
· Mile End Park is the main area covered by KGFT and is a flagship park for the Borough. It contains many structures and features that require regular maintenance which the Council has budgeted for. However, the Council also needs to look into future and put aside significant amounts of funding reserves to cover more major refurbishment and in some cases replacement. Accordingly, the Council is therefore working on a detailed ten year maintenance plan that will be reviewed each year and adjusted as necessary; · The intention behind creating this maintenance plan is to ensure the Council can check everything that needs checking on an annual basis and plan the KGFT finances in order to maintain the park at an acceptable standard for years to come. The income targets generated from the plan will ensure that the Council can justify any built up reserves to the Charity Commission and the public. · User groups are ordinarily not consulted on the development of the maintenance plan at the KGFT sites; · The Mile End Park Pavilions allow hirers to use outside caterers and do not charge corkage which is popular with users; · It is expected that the first draft of the maintenance plan should be ready by July 2019; · The Council are seeking to create a managers post for Pavilions due to level of activity; · The Council already has a sinking fund to replace the 4G Astro turf surface at Stepney Green which was part of the funding conditions from the Football Foundation. The Council now need to add to this to be prepared for future costs across the whole KGFT area, buildings and other infra structure therein; · The maintenance plan will help inform the Councils income targets each year and inform in year budget adjustments necessary to meet the targets; · The first stage of drawing up the plans will entail a conditions survey taking place early in 2019 -20 along with research into life expectancy of fixtures and fixings; · The Parks and Open spaces team will purchase an improved Audio Visual Suite; · The Cabinet Member for Resources and the Voluntary Sector would be provided with a detailed report on the income targets to be generated from the Plan. · The income regenerated would be used to build up the reserves to cover the proposed programme of refurbishment and where appropriate replacement; and · There was a need to review the acoustics at Mile End Park Pavilions as they need to be addressed either with a better Audio Visual kit or acoustic baffling.
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: As the agenda circulated contained no exempt/confidential business and there was therefore no requirement to exclude the press and public to allow for its consideration.
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EXEMPT MINUTES Nil Items Minutes: Nil items |
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EXEMPT REPORTS FOR CONSIDERATION Nil Items Minutes: Nil items |
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: The Board noted that at the February meeting (Minute 3.2 refers) it was agreed to establish a working group to look at the operation and structure of the charity to encourage better public participation in the work of the Board and in ensuring that the Trust’s objectives were being met.
This working group would comprise of:
1. Councillor Amina Ali 2. Councillor David Edgar 3. Councillor Denise Jones 4. Councillor Motin Uz-Zaman
It was noted that this working group has not yet been convened.
Accordingly,
The Chair Moved and it was:-
RESOLVED
1. The Working Group should be convened immediately and that there will be a report to the next meeting of the Board.
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