Agenda and minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: David Knight, Democratic Services Tel: 020 7364 4878, E-mail: david.knight@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 64 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: Councillor Alibor Choudury declared an interest in agenda item 3.1 – Teaching Pod for Stepney City Farm on the grounds that the site was in his ward and he had visited the site. |
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PUBLIC MINUTES OF THE PREVIOUS MEETINGS PDF 68 KB To confirm as a correct record the minutes of the meeting of the Board held on 16 July 2014 and 17 September 2014.
Additional documents: Minutes: RESOLVED
That the public minutes of the previous meetings of the King George’s Field Charity Board held on 23 July and 17 September 2014 be agreed and signed by the Chair as a correct record of proceedings.
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REPORTS FOR CONSIDERATION |
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REQUEST FOR LANDLORDS CONSENT FOR CONSTRUCTION OF TEACHING POD AT STEPNEY CITY FARM (SCF) PDF 114 KB Additional documents:
Minutes: The report was introduced by Stephen Murray, Communities, Localities & Culture. He advised that landlord consent was required to make any changes to the site or construct any new buildings. Stepney City Farm (SCF) had submitted an application for Big Lottery funding which was subject to the granting of landlord permission to construct an Eco Pod. Planning permission for the construction of an Eco Pod had already been granted.
Representatives from SCF addressed the meeting and outlined their reasons for seeking Landlord consent. SCF received 30,000 visitors annually and needed an indoor space to cater for them. The site had ample space to accommodate an Eco Pod and the building would be used primarily as a classroom space and also as a space for volunteers. The Eco Pod was not a permanent structure and would be made from recyclable materials. It would facilitate an enhanced learning experience for visitors and provide a multi-purpose space for volunteers, most of whom lived within a 2 mile radius of SCF.
In response to questions and comments from Members, SCF representatives stated that
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The Eco Pod would measure 48sqm and could accommodate 30
pupils. It was not a permanent
structure, was made from fully recyclable materials and would have
a green roof. ·
The existing/café space was very cramped and the eco Pod
would be a dedicated volunteer space which would be located to the
left hand side of the barn. ·
The new structure would improve the amenity value of the site and
provide an enhanced quality learning experience for visiting
schools · SCF catered for all age ranges and had a variety of learning programmes and activities to suit all learning needs.
· There would be no changes to livestock and the new Eco Pod would encourage more visitors as an indoor space would provide shelter during bad weather.
· Organisations such as the City Gateway Project was working with young people and volunteers of all ages were involved in directed learning.
Stephen Murray stated that SCF’s lease was specific to the provision of learning and farm and related activity on the site. A 10 year lease had been granted and there were 8 years left on the lease. If the Council/King Georges Field Charity Board was so minded, the lease could be extended for a further 7 years without the extension having to be treated as a disposal. However the Section 106 funding was conditional on a 25 year lease being granted.
Surjit Sandhu, Legal Services stated that subject to Landlord consent being given, a formal license agreement was required any lease issues would need to be clarified.
Having considered the presentation by SCF representatives and the observations from officers, Members were satisfied that whilst wishing to protect the livestock and produce on the site, there was a need to improve accommodation on the site. Members felt assured that an Eco Pod would not have an adverse impact on the amenity of the site and the Chair MOVED, it was seconded and
RESOLVED (1) That the report ... view the full minutes text for item 3.1 |
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REPORT TO TRUSTEES: UPDATE ON MILE END PARK PDF 110 KB Additional documents:
Minutes: The report was introduced by Stephen Murray, Communities, Localities & Culture who drew the Board’s attention to a supplementary report regarding 558 Mile End Road which would be considered later on in the meeting under exempt business. Mr Murray stated that in respect of the Guidelines for Community Access to Mile End Park Pavilions, applications for use would be determined on the basis of set criteria. Having a published policy with transparent criteria was the best way to regulate use and avoid treating particular organisations more favourably. It was also proposed that current unmanaged parking near the green bridge was regulated to bring it in line with other on street parking within the zone and also to address illegal parking.
Members supported the proposals for regulated parking but expressed concerns that lower parking costs in comparison to on street parking elsewhere in the zone, could encourage commuter parking although it would generate income. In respect of the Guidelines for Community Access, Members were concerned that a fixed allocation of hours for use by certain groups could potentially constrain the Council and requested that officers consider the guidelines further.
RESOLVED
(1)
That the guidelines for free and subsidised usage of the Arts &
Ecology Pavilions in Mile End Park be considered further and
resubmitted to the next meeting.
(2)
That the development of the car park adjacent to the Green Bridge
as pay and display parking managed by the Council be agreed and
that parking bays be introduced within the park at Haverfield Road.
(3)
That the parking tariffs be charged at the same rates as on street
parking within the zone. (maximum stay 4 hours)
(4)
That the update on the status of commercial units as set out in
para 4.7 of the report be noted and that officers be authorised to
progress any expression of interest. (5) That the request from MAK Ltd (trading as Budgens) to assign their lease for 383-387 Mile Road to Co-operative Group Food Limited be approved and that officers be authorised to progress the assignment of the lease.
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KING GEORGE'S FIELD CHARITABLE TRUST ANNUAL ACCOUNTS 2013/14 PDF 88 KB Additional documents:
Minutes: The report was introduced by Stephen Adams, Communities, Localities & Culture In response to questions and comments from Members, Mr Adams stated that salary costs were specific to each park and was broken down further by the number of hours used for each Park Ranger. The repairs & maintenance budget also included grounds maintenance costs.
RESOLVED
(1) That the annual report and accounts for the King George’s Field, Mile End Charity (registered number 1077859) for the 2013/2014 financial year as set out in Appendix 1 to the report be approved
(2) That the annual report and accounts for the King George’s Field Tredegar Square charity (registered number 1088999) for the 2013/2014 financial year as set out in Appendix 2 to the report be approved
(3) That the Mayor be authorised to sign the annual reports and accounts for submission to the Charity Commission.
(4) That officers provide a breakdown of specific areas of spend on the repairs & maintenance budget for the last 5 years and also voids
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: RESOLVED –
That in accordance with the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting on the grounds that the remaining agenda item contained information defined as exempt or confidential in Part 1 of Schedule 12A to the Local Government Act 1972.
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EXEMPT MINUTES OF THE PREVIOUS MEETINGS To confirm as an accurate record of the proceedings the exempt minutes of the meeting of the Board held on 16 July 2014 and 17 September 2014
Minutes: RESOLVED
That the private minutes of the previous meetings of the King George’s Field Charity Board held on 23 July and 17 September 2014 be agreed and signed by the Chair as a correct record of proceedings.
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: There was no other urgent business.
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