Agenda and draft minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: Evelyn Akoto, Democratic Services Tel: 020 7364 4207, E-mail: evelyn.akoto@towerhamlets.gov.uk
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ELECTION OF CHAIR FOR THE MUNICIPAL YEAR 2013/2014 Minutes: Councillor Ohid Ahmed proposed and Alibor Choudhury seconded that
RESOLVED
That Mayor Lutfur Rahman be appointed as Chair of the King George’s Field Charity Board for the municipal year 2013/14.
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ELECTION OF VICE-CHAIR FOR THE MUNICIPAL YEAR 2013/2014 Minutes: Councillor Alibor Choudhury proposed and Councillor Shahed Ali seconded that
RESOLVED
That the Deputy Mayor Ohid Ahmed be appointed as Vice-Chair of the King George’s Field Charity Board for the municipal year 2013/14.
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APOLOGIES FOR ABSENCE To receive any apologies for absence. Minutes: Apologies were received from Councillors Rofique U Ahmed, Abdul Asad, Shafiqul Haque, Rania Khan, Rabina Khan and Oliur Rahman.
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 56 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: No declarations of disclosable pecuniary interests were made.
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UNRESTRICTED MINUTES PDF 70 KB To confirm as a correct record of the proceedings the unrestricted minutes of the meeting of the Board held on 20 February 2013. Minutes: RESOLVED
That the unrestricted minutes of the ordinary meeting of the King George’s Field Charity Board held on 20 February 2013 be agreed and signed by the Chair, as a correct record of the proceedings.
Action by: SERVICE HEAD DEMOCRATIC SERVICES (JS. WILLIAMS) (Committee Services Officer (Z. Folley)
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REPORTS FOR CONSIDERATION |
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King George's Fields Charitable Trust Annual Accounts 2012/13 PDF 108 KB Additional documents:
Minutes: Stephen Adams (Finance & Resources Manager, Communities Localities and Culture) presented the annual accounts of the Trust for 2012/13. The report provides details of the annual accounts of the King George’s Field Mile End and King George’s Field Tredegar Square charities for the 2012/2013 financial year.
He in particular highlighted the variances in the accounts compared to last year including the increase in incoming resources for the Mile End Charity and the reasons for this. He also explained the proposal to lease the land at the Mile End Leisure Centre at a cost neutral position, due to the savings in subsidy from this proposal.
Members asked questions about the higher spend on repair and maintenance.
In response, Officers outlined the nature of the works to a number of units including the Nandos’ premises and the causes of the damage. Officers were exploring the issues further to establish the extent of the problems and to identify any ongoing problems.
In response, Members expressed concern about the costs of these works. In particularly, the adequacy of the insurance cover in view of these issues. Members requested an update on the insurance arrangements be provided for closer consideration.
It was also explained that all decisions on the accounts were subject to the relevant Council procedures and protocols.
RESOLVED
1. That the annual report and accounts for the King George’s Field, Mile End Charity (registered number 1077859) for the 2012/2013 financial year set out at Appendix 1 of the committee report be agreed.
2. That the annual report and accounts for the King George’s Field Tredegar Square charity (registered number 1088999) for the 2012/2013 financial year set out at Appendix 2 of the committee report be agreed.
3. That the Mayor be authorised to sign the annual reports and accounts for submission to the Charity Commission.
4. That it be agreed to grant to the Council a lease of the land at Mile End Leisure Centre for a term of years expiring on 1st May 2019 at an annual rent of £104,000 with consent for the Council to sublet to Greenwich Leisure Limited for a term of years expiring on 30th April 2019. It is noted that the Council’s subsidy to the costs of maintenance of the Trusts land will reduce by £104,000 making this a cost neutral position.
Action by: CORPORATE DIRECTOR, COMMUNITIES LOCALITIES AND CULTURE Stephen Adams (Finance & Resources Manager, Communities Localities and Culture) |
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: The Chair Moved and it was: -
Resolved:
That in accordance with the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contained information defined as exempt or confidential in Part 1 of Schedule 12A to the Local Government, Act 1972.
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EXEMPT MINUTES To confirm as a correct record of the proceedings the restricted minutes of the meeting of the Board held on 20 February 2013 and the Extraordinary meeting of the Board held on the 15th May 2013. Minutes: The item was considered in closed session.
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REPORTS FOR CONSIDERATION |
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Update on Mile End Park Minutes: The item was considered in closed session.
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: There was no other business. |