Agenda and draft minutes
Venue: Committee Room, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: Evelyn Akoto, Democratic Services Tel: 020 7364 4207, E-mail: evelyn.akoto@towerhamlets.gov.uk
No. | Item |
---|---|
APOLOGIES FOR ABSENCE To receive any apologies for absence. Minutes: Apologies were received from Councillors Rabina Khan and Oliur Rahman. |
|
DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST PDF 49 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992. See attached note from the Chief Executive.
Minutes: No declarations of disclosable pecuniary interest were made.
|
|
UNRESTRICTED MINUTES PDF 62 KB To confirm as a correct record of the proceedings the unrestricted minutes of the meeting of the Board held on 18 July 2012. Minutes: RESOLVED
That the unrestricted minutes of the meeting of King George’s Field Charity Board held on 18 July 2012 be agreed and signed by the Chair, as a correct record of the proceedings.
|
|
REPORTS FOR CONSIDERATION |
|
King George's Fields Charitable Trust Annual Accounts, 2011/2012 PDF 103 KB Additional documents:
Minutes: At the request of the Chair, Stephen Adams, Finance and Resources Manager presented the King George’s Fields (KGF) Charitable Trust Annual Accounts 2011/2012. The officer circulated the statement of financial activities to members at the meeting as it was not included in the agenda. · The report provides details of the annual accounts of the King George’s Field Tredegar Square charities for the 2011/2012 financial year. This includes Stepney Green and Whitehorse Road open space and KGF Tredegar Square charity. · KGF Mile End produced a surplus of £75,000, and that KGF Tredegar Square achieved a balanced position. There were increases in the various sources of income and reductions in expenditure. In response to Member’s questions, officers provided the following answers: · Table 3.4 on page 9 refers to the major variations in expenditure for KGF, Mile End, between 2010/11 and 2011/12. There is a big jump for Energy and Water actual amount for 2010/11 and 2011/12 and that is because of delays in receipt of charges levied by the utility companies in 2010/11. Hence the 2010/11 charges have been included in the 2011/12 accounts, this explains the additional increase in variance. · The Fees and Insurance spent listed on Appendix 1 of the statement of financial activities which has been circulated to members, has a big variance between 2010/11 -2011/12. This is as a result of the Big Lottery grants fund ending, and so the council stopped using security at the playground which created a big save. · The variance on Repairs and Maintenance is largely dependent on levels of damaged caused by vandalism etc. The security fees to outside bodies were also reduced. RESOLVED
1. That the annual report and accounts for the King George’s Field, Mile End Charity (registered number 1077859) for the 2011/2012 financial year be agreed; 2. That the annual report and accounts for the King George’s Field Tredegar Square charity (registered number 1088999) for the 2011/2012 financial year be agreed; 3. That the mayor be authorised to sign the annual reports and accounts for submission to the Charity Commission.
|
|
ANY OTHER SECTION ONE BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: There was no other business |
|
EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: In view of the nature of agenda item 8, the Committee RESOLVED:
“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the Press and Public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A paragraphs 4 and 5 to the Local Government, Act 1972”.
[Note: Exempt information is defined in section 100I and, by reference, Schedule 12A of the Local Government Act 1972 (“the 1972 Act”). To be exempt, information must fall within one of the categories listed in paragraphs 1 to 7 of Schedule 12A, must not fall within one of the excluded categories in paragraphs 8 and 9 and the public interest in maintaining the exemption must outweigh the public interest in disclosing the information.]
Agenda item 8 “Green Bridge Commercial Units” contained information relating to paragraph 3 (information relating to the financial or business affairs of any particular person (including the authority holding that information)”. paragraph 5 (information in respect of which a claim to legal professional privilege could be maintained in legal proceedings). There is information in the report relating to the financial affairs of the King George’s Field, Mile End charity and potential leases of the shop unit. This information is not information falling within paragraph 8 (information required to be reported by companies) or paragraph 9 (development for which the Council may give itself planning permission) of Schedule 12A.
The Committee considered the above information and the public interest favouring public access to local authority meetings, and in this case the King George’s Field Charity Board concluded that given the information contained in Agenda item 8 “Green Bridge Commercial Units” the public interest in maintaining the exemption on the information outweighed the public interest in disclosing it.
|
|
Green Bridge Commercial Units |
|
ANY OTHER PART TWO BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: There were no other business |