To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992. 

See attached note from the Monitoring Officer.

Members are reminded to consider the categories of interest in the Code of Conduct for Members to determine whether they have an interest in any agenda item and any action they should take. For further details, please see the attached note from the Monitoring Officer.

Members are reminded to declare the nature of the interest and the agenda item it relates to. Please note that ultimately it’s the Members’ responsibility to declare any interests form and to update their register of interest form as required by the Code.

If in doubt as to the nature of your interest, you are advised to seek advice prior to the meeting by contacting the Monitoring Officer or Democratic Services

None were declared.

To note the Charity Commission’s Public Benefit Guidance which explains the duties members have when acting for the King George’s Field Trust.

RESOLVED:

1.    That the Charity Commission’s Public Benefit Guidance be noted.

To confirm as a correct record the minutes of the meeting of the Board held on Wednesday 12 April 2023.

That the unrestricted minutes of the Board meeting held on Wednesday 12 April 2023 be approved and signed by the Chair as a correct record of proceedings.

The board received a report providing an update on the submission of the audited accounts and annual report for 2021/22 to the Charity Commission. The report included management recommendations from the auditors in respect of the 2021/22 audited accounts for the Board’s noting.

This report also provided an update on the 2022/23 accounts is provided as part of this report as well as an overview of the current financial position for 2023/24 and activities update. A governance update is also provided as part of this report. In addition, the report seeks a decision from the Board on the allocation of grant funding from Fields in Trust.

The board of the trust considered the report and the Chair of the Trust then

moved the recommendations and it was:-

RESOLVED that the Board;

1. Notes the update on the submission of the 2021/22 audited accounts and annual report to the Charity Commission.

2. Authorises Catherine Boyd to be the nominated charity contact to access the Charity Commission’s “My Commission Account”.

3. Notes the recommendations by the external auditors (Management Letter) with regards to the 2021/22 accounts.

4. Notes the update on the end of year accounts 2022/23.

5. Notes the current financial position for 2023/24.

6. Notes the activities update for 2023/24.

7. Notes the Governance update.

8. at their next meeting reviews the options and takes a decision on the allocation of Fields in Trust funding.

The board received a report that provided an update on the lease arrangements for the King George’s Field Trust (KGFT) retail and rental units, income from which supports the Charity to maintain park land and amenities for the benefit of Tower Hamlets residents. This Report also provides an update in respect of lease renewal discussions and service charge arrears. The report outlines requirements for management arrangements and recommends that a new management agent contract is tendered

It was decided that the board would consider this item with the exclusion of the press and public. What was resolved by the board is shown below.

The board of the trust considered the report and the Chair of the Trust then

moved the recommendations and it was:-

RESOLVED that the Board;

1. Notes the status of payments received and arrears for Green Bridge retail units.

2. Notes the actions being taken to recover outstanding arrears from “Tenant A”.

3. Notes the ongoing discussions in respect of the rent review for “Tenant B” and the valuation provided.

4. Grants permission for officers to enter into negotiations to settle a new rental agreement with “Tenant C” based on the valuation provided.

5. Authorises the Corporate Director of Communities in consultation with the Chair to act against tenants listed in Table 1 of the report submitted to recover costs of unpaid service rent.

6. Agrees to procure external services to manage lettings in regard the management of leases

None.

RESOLVED

That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.