To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992. 

See attached note from the Monitoring Officer.

Members are reminded to consider the categories of interest in the Code of Conduct for Members to determine whether they have an interest in any agenda item and any action they should take. For further details, please see the attached note from the Monitoring Officer.

Members are reminded to declare the nature of the interest and the agenda item it relates to. Please note that ultimately it’s the Members’ responsibility to declare any interests form and to update their register of interest form as required by the Code.

If in doubt as to the nature of your interest, you are advised to seek advice prior to the meeting by contacting the Monitoring Officer or Democratic Services

None were declared.

To confirm as a correct record the minutes of the meeting of the Board held on 28^th April 2021.

That the unrestricted minutes of the Board meeting held on 28^th April 2021 be approved and the Chair was authorised to sign as a correct record of proceedings.

The Board received a report that provided updates on the KGFT activities and financial information in accordance with the requirements of the Charity Commission. The report requested approval for the KGFT draft unaudited accounts for 2018-19 and 2019-20, and the Trust’s annual reports for 2018-19, 2019-20 and 2020-21. It also provided an update on urgent repairs required to the outdoor lighting at Stepney Green Astroturf.  As a result of a full and wide-ranging discussion the Board observed that:  

·         It is required to approve accounts to be audited and submitted to the Charity Commission for England and Wales. 

·         This report provides the draft unaudited accounts in advance of the final audited accounts being available.

·         Once the final audited accounts are available, a further report will be submitted to the Board to enable Members to approve the annual accounts and reports for submission to the Charity Commission for England and Wales.

·         The preparation of the Trust’s accounts has been severely delayed due to a range of issues.   As a consequence, the Trust’s annual accounts for 2018-19 and 2019-20 are now overdue for submission to the Charity Commission. Steps have been taken to address this matter and the unaudited accounts for 2018-19 and 2019-20 [Appendices 1 and 2] have been prepared for submission to the appointed auditors Arnold Hill, subject to the Trust’s approval.

·         The draft annual reports have been produced in keeping with the requirements of the Charity Commission for organisations with a turnover of over £1million.  The draft annual reports for 2018-19, 2019-20 and 2020-21 are at Appendices 3, 4 and 5.

·         The floodlights at Stepney Green Astroturf are currently not working.  The replacement parts are not available in the UK and the European lighting company (that is the sole supplier) is facing long delays in supplying the parts to the UK.  As a consequence, the Parks team has investigated an alternative scheme to refurbish the floodlights by converting the light heads to light-emitting diode (LED) lights, which will be cheaper to run and more energy efficient than the existing fittings. The cost of refurbishing the floodlights is estimated to be £30,000 and the funding for this will be found from within the Trust’s resources. 

As a result of discussions on the report the Board agreed to:

RESOLVED

That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contained information defined as Exempt in Part 3 of Schedule 12A to the Local Government Act, 1972.

To consider any items that the Chair considers to be urgent.

Nil items.