Agenda and minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: David.Knight, Democratic Services Tel: 020 7364 4878; E-mail: David.Knight@towerhamlets.gov.uk
Note: Start time 6:00 p.m. or the rising of Cabinet whichever is sooner
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 117 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: None were declared. |
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MINUTES OF THE PREVIOUS MEETING PDF 205 KB To approve as a correct record the unrestricted minutes of the Board meeting held on 4th September, 2019.
Minutes: RESOLVED
1. That the unrestricted minutes of the King George’s Field Board meeting held on 4 September be approved and signed by the Chair as a correct record of proceedings subject to the amendment on the final page under Resolution 1 that the Committee noted it was a legal requirement for the charity accounts to be externally audited. |
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UNRESTRICTED REPORTS FOR CONSIDERATION |
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To follow. Additional documents:
Minutes: Note – due to an administrative issue the report was not intended to include a 10 year maintenance plan or Summer Activities list as set out in the report title but it did include draft terms of reference for a King George’s Fund Trust working group].
Stephen Murray, Head of Arts and Events, presented a report to the Board that provided updates on a number of matters:
Budget
Simon Turner from the Accounts Team was introduced as the officer who prepared the accounts.
Members discussed the report and noted a number of significant concerns including that: · There should be a Trustees Report as a cover to the budget. · There was a request for separate audit of the accounts rather than relying on the general audit of the Council accounts. Officers undertook to seek an independent audit of the accounts including indication of the level of assurance from an audit. · Where the accounts set out income and expenditure a lot was backdated to the previous year so did that mean those previous accounts were wrong especially noting that no accounts were submitted to the Charity Commission that year. · What comment point was being made in respect of salaries in the accounts? · How much income was being expected from Network Rail? · How and why had the savings been achieved on security?
During discussion officers highlighted the need for internal council communication to improve so that the service was aware of changes more quickly in areas such as shop income. They also undertook to discuss with the audit service improvements that should be made to the accounts reporting. Members noted that many of these issues had been raised repeatedly at previous meetings.
Concluding the discussion Members agreed that they were not in a position to agree the accounts at this stage and requested an Extraordinary Meeting be arranged following the 29 January Cabinet meeting. In particular they asked to see a full set of accounts with a trustees report, an auditors opinion and answers to the questions on the financial analysis. It was also stated that an item on the Management Accounts should be a standing item on all future agendas.
Sports Pitches
It was explained that the attached report followed a Member request for an impact assessment on the proposed new sports pitches on Stepney Green. The landscaping report set out two options with details on planting and other mitigation measures. Option 2 was given as the preferred option. This was supported by officers. It was explained that funding for the improvements was from reserve film income and that it was hoped the pitches would generate income and also meet the Council’s priorities to encourage sporting activity.
Members discussed the report. They agreed that Option 2 appeared the best option and it was noted that agreement had been provided at a previous meeting. Members indicated that they wished to see a new report which provided full information on the proposals including the reasons for the proposals and the resource planning for the ... view the full minutes text for item 3.1 |
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: Nil items.
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EXEMPT MINUTES To confirm as an accurate record of the proceedings the exempt minutes of the meeting of the Board held on …………. Minutes: Nil items.
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EXEMPT REPORTS FOR CONSIDERATION Minutes: Nil items.
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: None.
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