Agenda and minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: David.Knight, Democratic Services Tel: 020 7364 4878; E-mail: David.Knight@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 117 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: None were declared. |
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MINUTES OF THE PREVIOUS MEETING(S) PDF 203 KB To confirm as a correct record the minutes of the meeting of the Board held on 12th June 2019. Minutes: That the unrestricted minutes of the Board meeting held on 12th June, 2019 were approved as a correct record of proceedings. |
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UNRESTRICTED REPORTS FOR CONSIDERATION |
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To follow. Additional documents:
Minutes: The Board received a report that provided updates on: budget, 10 year maintenance plan, proposal for new 5-a-side Astro pitches at Stepney Green and on summer activities. The Chair invited the Board to ask questions and commented on each of the main sections of the report. The discussion can be summarised as follows:
The Board:
1. Final Outturn Budget for 2018-19
· Noted that appendix 1 details the figures for the end of financial year April 2018 to March 2019. With the headline figure being a surplus of £273,399 and whilst it was noted that these figures are subject to change and clarification it was understood that a healthy surplus will have been achieved within this year; · Noted that these accounts as detailed in appendix 1 have been drafted as per the Charity Commissions Requirements; · Noted that should the current higher level of trading be sustained then the income would to invest in developing the parks infrastructure; · Noted that the income regarding rentals and pitch hire was not charitable income and therefore should be shown under a different heading such as “Other Trading”; · Agreed that there should be a review by an external auditor once the internal audit team has reviewed this draft; · Noted that there was a need to look at the sources of income such as (i) rentals and (ii) other income; · Noted that the increased spend on repairs/maintenance shown in the report was due to an unexpected recharge from Facilities Management. Accordingly, the Board agreed that there was a need to ensure a greater overview of such “unannounced costs”; · Expressed the view that more use could be made of online processes to assist in the management of the Budget as part of the move away from the old style of financial administration; · Commented that (i) there was a need to identify the alternative funding streams that the King George’s Fields Charity could access; (ii) there was a need for the Councils Resources Directorate support in accessing these funds; · Noted that with regards to premises and horticultural maintenance there was a need to identify the frequency of work that is to be undertaken and that this correctly budgeted and that the level of reserves are maintained to fund this expenditure; · Indicated that it wanted to look at the income expenditure for all the constituent elements so that they there can be a proper review of the charities affairs and how the Council has discharged it functions as a trustee;
2. The draft 10 year maintenance plan
· Noted that (i) appendix 2 is a draft of the 10 year maintenance plan for KGFTB lands and infrastructure; and (ii) intention is to keep the reserves in line with inflation so as to have the necessary monies available to undertake the required maintenance;
3. Update for two new 5 a side Astro turf pitches at Stepney Green
· Noted that appendix 3 is an assessment of how the Multi Use Games Area (MUGA) at Stepney Green is currently being used by the public ... view the full minutes text for item 3.1 |
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: As the agenda circulated contains no exempt/confidential business there is no need to go into closed session.
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EXEMPT MINUTES To confirm as an accurate record of the proceedings the exempt minutes of the meeting of the Board held on …………. Minutes: Nil item |
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EXEMPT REPORTS FOR CONSIDERATION Minutes: Nil item |
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: None. |