Agenda, decisions and minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: David.Knight, Democratic Services Tel: 020 7364 4878; E-mail: David.Knight@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 117 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.
See attached note from the Monitoring Officer.
Minutes: None were declared. |
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MINUTES OF THE PREVIOUS MEETING(S) PDF 199 KB To confirm as a correct record the minutes of the meeting of the Board held on 3rd April, 2019. Minutes: That the unrestricted minutes of the Board meeting held on 3rd April, 2019 be approved and signed by the Chair as a correct record of proceedings. Copy to sign. |
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UNRESTRICTED REPORTS FOR CONSIDERATION |
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Updates for board and request to approve new pitches. PDF 244 KB Additional documents:
Minutes: The Board received a report that provided details of planned activities in King Georges Fields Trust (‘KGFT’) sites over the summer period and outlined plans for the development of a ten year maintenance plan. The report also asked the Board to consider the proposal for new pitches in Stepney Green as this is a material change to the park and the facilities on offer. In addition, it was noted that should the Board support the proposal then the KGFT would be consulted on their views of the proposals. The main points of the discussion on the report maybe summarised as follows.
The Board:
· Noted that Appendix 1 of the report detailed the draft figures for the end of financial year April 2018 to March 2019. Headline figure being that there was a surplus of £273,399; · Noted that these figures are subject to change and clarification but a healthy surplus has been achieved within this year; · Noted the notes from the first meeting of the KGFT working group (Appendix 2 refers), that had been established to consider the governance of the Board and how it might widen the participation of managing the park spaces beyond Members of the Executive; · Noted Appendix 3 that provided an update on the proposed 10 year Maintenance Plan for KGFT of the report lands and infrastructure; · Noted that repairs and maintenance issues needed to be addressed and to develop audit trails on all work and activities to ensure a proper Maintenance Plan is established; · Noted with concern that the Mile End Accounts had not yet been up loaded onto the Charities Commission site as the new account manager is currently awaiting the required administration rights; · Noted that the Maintenance Plan highlights some key issues which have been identified by parks staff; · Agreed that it would wish to take a more active role in the management of the budget and therefore wished to (i) receive a fuller report providing a breakdown on the accounts and financial predictions (ii) to see full set of audited accounts (Including a full narrative) at a future meeting for onward submissions to the Charity Commission; · Noted Appendix 4 of the report that outlined the proposal for two new five a side all weather pitches in Stepney Green. As the Parks Management believe that there is demand for such a facility and that it would provide a reliable income stream for future years; · Whilst expressing concern at the loss of any green space to these pitches, accepted that they would promote healthy living; generate income for the Trust; · Wanted more information so that they could develop a proper 10 year plan for the Parks; · Wished to work closely with Resources Directorate and the Parks Service in order to develop a consistent approach to the running of the Parks; · Wanted to establish proper structures so as to support the future development of the parks to meet the various interests and activities in the Parks; · Noted that the maintenance of buildings and planting is undertaken ... view the full minutes text for item 3.1 |
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: As the agenda circulated contained no exempt/confidential business and there was therefore no requirement to exclude the press and public to allow for its consideration.
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EXEMPT MINUTES Nil Items Minutes: Nil items |
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EXEMPT REPORTS FOR CONSIDERATION Nil Items Minutes: Nil items
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ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Minutes: None. |