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Home > Council & democracy > Council meetings > Agenda for King George's Field Charity Board on Wednesday, 11th July, 2018, 5.30 p.m.

Agenda, decisions and minutes

King George's Field Charity Board - Wednesday, 11th July, 2018 5.30 p.m.

Venue: Committee Room One - Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG. View directions

Contact: Joel West, Democratic Services Tel: 020 7364 4207; E-mail: joel.west@towerhamlets.gov.uk

Items
No.	Item
1.	DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 67 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992. See attached note from the Monitoring Officer. Minutes: There were no Declarations of Disclosable Pecuniary Interests.
2.	MINUTES OF THE PREVIOUS MEETING(S) PDF 64 KB To confirm as a correct record the minutes of the meeting of the Board held on 6 March 2018. Minutes: RESOLVED 1. That the unrestricted minutes of the Board meeting held on 6 March 2018 be approved and signed by the Chair as a correct record of proceedings.
3.	UNRESTRICTED REPORTS FOR CONSIDERATION
3.1	Mile End Stadium Upgrade to Step 4 of the Football National League System PDF 103 KB View the background to item 3.1 View the decision for item 3.1 Additional documents: Appendix 1 Ground Grading Criteria D Step 4 May-2017-v3 , item 3.1 PDF 196 KB Decision: DECISION 1. To note the proposals set out in the report. 2. To not agree the proposals at this stage. 3. To request that further information be sought in relation to why the proposals would not be accepted and to see whether there are options that would allow the proposal to be taken forward. Action by: CORPORATE DIRECTION, CHILDRENS SERVICES (D. JONES) (Head of Sports & Physical Activity (L. Pottinger) Minutes: The Mayor introduced the report. He explained that a number of Members, including himself, had been lobbied about whether it was possible to upgrade the Mile End Stadium to reach the standards required at higher levels of the football pyramid than it could currently meet. This could have benefits in supporting local football teams with ambitions to grow. There were also more general potential benefits in encouraging sporting activity in the Borough. However, following investigation the officer report set out that it was highly unlikely that this could be achieved given the competing requirements for the site and the agreements that would be needed. The Board discussed the report and agreed that from the information set out it appeared that these upgrades were not possible. However, they requested that officers provide a background note with more detailed information about the problems encountered and solutions explored, particularly relating to the discussions with Fields in Trust about their objections to the upgrade works. RESOLVED 1. To note the proposals set out in the report. 2. To not agree the proposals at this stage. 3. To request that further information be sought in relation to why the proposals would not be accepted and to see whether there are options that would allow the proposal to be taken forward.
3.2	Mile End Park Update July 2018 PDF 85 KB View the background to item 3.2 View the decision for item 3.2 Additional documents: Enc.App 1. activities Mile End , item 3.2 PDF 30 KB Enc. 1 for Mile End Park Budget 2017-18 , item 3.2 PDF 14 KB Decision: DECISION 1. To note the update on the budget outturn for 2017-18 financial year. 2. To note the update on activities in Mile End Park. 3. To note the update on the Pavilion Ponds. Action by: CORPORATE DIRECTOR, CHILDREN’S SERVICES (D. JONES) (Head of Arts, Parks and Events (S. Murray) Minutes: Councillor Amina Ali, Cabinet Member for Culture, Arts and Brexit, introduced the report. She updated the Board on a number of recent activities and also highlighted the Council’s Summer Activities guide which set out a large number of activities and events over the summer holiday period, many of which made use of the Council’s parks facilities. She also highlighted the value of the rental income from the Mile End shops as any surplus income was used to support the maintenance of the park itself. The Board considered the report and discussed recent issues such as the work on the leaking pond and wildlife issues. They also noted the financial information provided and in particular the risk of owing money to the Council and noted there were disputes around some of the charges listed. RESOLVED 1. To note the update on the budget outturn for 2017-18 financial year. 2. To note the update on activities in Mile End Park. 3. To note the update on the Pavilion Ponds.
4.	EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion: “That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.” EXEMPT SECTION (Pink Papers) The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: RESOLVED 1. That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.
5.	EXEMPT REPORTS FOR CONSIDERATION
5.1	Rent Review - 383-387 Mile End Road, London, E3 View the reasons why item 5.1 is restricted View the background to item 5.1 View the decision for item 5.1 Decision: DECISION 1. The recommendations as set out in the report were agreed. Minutes: The report was discussed by the Board. Following that discussion, and a number of questions to officers, the report recommendations were agreed. RESOLVED 1. The recommendations as set out in the report were agreed.
5.2	Rent Review - 556 Mile End Road, London, E3. View the reasons why item 5.2 is restricted View the background to item 5.2 View the decision for item 5.2 Decision: DECISION 1. The recommendations as set out in the report were agreed. Minutes: The report was discussed by the Board. Following that discussion, and a number of questions to officers, the report recommendations were agreed. RESOLVED 1. The recommendations as set out in the report were agreed.
6.	ANY OTHER BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT Decision: None. Minutes: None.