Agenda item
Establishment of Appointments Sub-Committee
This report asks the Committee to establish a Sub-Committee for the 2018-19 municipal year for the consideration of appointments of senior officers.
Minutes:
David Knight the Principal Committee Services Officer presented a report regarding the (i) Terms of Reference for the of the Appointments Sub-Committee (ii) the establishment of the Appointments Sub-Committee for the current municipal (iii) the process for Chief Officer/Deputy CO appointments and (iv) the proposed criteria for the nomination of Councillors to serve on the Sub-Committee in accordance with the Constitution and agreed procedures. The summary of the discussions on this report is set out below:
The Committee noted that:
· For a Chief Officer (Corporate Director level) appointment, the Appointments Sub-Committee shall comprise of four Councillors as follows (i) Three Members nominated by the Leader of the Labour Group, at least one of whom must either be the Mayor or a member of the Executive; and (ii) One Councillor as nominated by the Leader of the Opposition Group; · For Deputy Chief Officer (Divisional Director level) appointments, the Sub- Committees historically consisted of five Councillors. However, it is not possible to ensure that all political groups are properly represented on a five person Sub-Committee whilst maintaining a majority for the Majority Group as required. Whilst, it is not ideal to have a larger Sub-Committee for Deputy Chief Officer Appointments, it is seen as the best solution available. It is therefore proposed to amend the proposed allocations of the Sub-Committee as follows (i) Three Members nominated by the Leader of the Labour Group, at least one of whom must either be the Mayor or a member of the Executive; and (ii) One Councillor nominated by the Leader of the Opposition Group;. · The Divisional Director Legal or the Head of Governance and Democratic Services (or their respective nominee) to liaise with the Mayor and Group Leaders to receive their nominations, in accordance with the allocation of places, and to agree the date of the first Sub Committee in each Chief Officer/ Deputy CO appointment cycle; · As part of a more detailed review of HR policy that consideration would be given to the process regarding the appointment of Chief Officer posts; · The Mayor and political groups are expected to assist in achieving a Sub-Committee whose overall composition is diverse in terms of gender and ethnicity wherever possible. In the event that the initial nominations do not produce such a Sub-Committee, the Divisional Director Legal or the Head of Governance and Democratic Services (or their respective nominee) after consultation with the Divisional Director HR & Transformation will discuss with the respective group leaders and the Mayor options for amending one or more of those nominations as necessary to achieve sufficient diversity; · As part of the development of the Committee’s effectiveness there should be further discussions at a future meeting on: (i) on the process for Chief Officer/Deputy CO appointments; and (ii) the criteria to be used for the nomination of Councillors to serve on the Appointments Sub-Committee; · Members can only sit on an Appointments Sub-Committee if they have received training at this Council on recruitment and selection; and · The quorum for the Appointments Sub-Committee shall be at least three members.
As a result of discussions on this report the Chair Moved and it was:-
RESOLVED to: |
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1. Agree the terms of reference for Appointments Sub-Committees for the remainder of the municipal year 2018/19 as set out at paragraph 4.1 of the report presented to the Committee; 2. Note the arrangements for nominating Councillors to serve on an Appointments Sub-Committee be agreed as set out at paragraph 4.2 of the report presented to the Committee and the Divisional Director, Legal or the Head of Governance and Democratic Services (or their respective nominee)be authorised to agree the dates of Appointments Sub-Committee meetings and the membership of the Sub-Committee for each appointment that is required in accordance with nominations from the Opposition Group Leader and the Mayor; 3. Noted that there would be further discussions on the process for Chief Officer/Deputy CO appointments and the criteria for the nomination of Councillors to serve on the Sub-Committee to a future meeting; 4. Note that as part of a more detailed review of HR policy that consideration would be given to the process regarding the appointment of Chief Officer posts; and 5. Note the process for appointment to Chief Officer and Deputy Chief Officer positions as set out at paragraph 5 of the report presented to the Committee. |
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Supporting documents: