Agenda item
MSG Quarterly Performance Monitoring Report
Minutes:
The Sub Committee considered the Main Stream Grant (MSG) Project Performance Report for September 2015 through to August 2016 presented by Steve Hill (Head of Benefits Service) who highlighted the following:
· The programme is made up of 5 broad themes covering a range of activities and services;
· Project performance for this period shows 117 of the 125 live projects being rated as Green within the Council’s performance RAG rating system;
· Of the 8 remaining projects, 5 are rated Amber and 3 projects are rated Red;
· 3 projects ended at the end of June –
o Mile End Community Project
o Uprising
o City Gateway
The Committee sought clarification and updates on property issues affecting the organisations which are red rated.
Steve Hill informed the Sub Committee of the following:
· Theme 1 – Children and Young People
There are 57 live projects within this theme of which 54 are rated Green, 1 is rated Amber and 2 are rated Red (the Monakka Monowar Welfare Foundation and Children Education Group – Berner Football Academy)
· Theme 2 – Routeways to Employment & Welfare Advice Services
This theme is made up of 20 projects, 19 of which are rated Green and 1 rated Amber
· Theme 3 – Health and Wellbeing
This theme is made up of 35 projects of which 32 are rated Green, 2 are rated Amber and 1 is rated Red (Children Education Group – Harkness Luncheon Club)
· Theme 4 – Third Sector Organisational Development
This theme consists of 3 projects all of which are rated Green
· Theme 5 – Community, Engagement, Cohesion and Resilience
This theme is made up of 10 projects of which 9 are rated Green and the other is rated Amber
· In December a new panel was established with the intention to make monitoring more robust;
· The Mainstream Grants Spotlight Review Panel will review every Red and Amber rated project. The Panel includes the THCVS who were in attendance at the first Panel Meeting in December 2015; and
· All Grant Monitoring Officers attend the panel and the proposal is to extend an invitation to all Red and Amber rated projects at future meetings.
Members were also pleased to hear that the Green Candle Dance Company had recently submitted a variation of contract for their targets.
The Sub Committee felt that the report was much clearer, however, it was recognised that there was still some work to do in focussing monitoring on outcome delivery.
Members raised concern that the Sub Committee could not properly scrutinise the effectiveness of the project where evidence had not been provided.
Steve Hill informed the Sub Committee that this was an ongoing piece of work and it would be easier to provide when the web based GIFTS software system had been refreshed.
The Sub Committee noted the letter from the Children Education Group (CEG) and were keen to see whether the co-production work would help build better relationships and a better understanding of the Council’s requirements and intentions going forward.
The Sub Committee also raised concern regarding the budgeting difficulties for Tenant Resident Associations (TRA) where progress in arranging premises agreements had been slow which led to the TRAs not being able to access funding until the issue was resolved.
The Sub Committee agreed:
1. To endorse the proposed recommendations.
2. To request some contextual information be provided about beneficiaries in each MSG theme in order to help the Sub Committee assess whether the geographical breakdowns were fair and aligned to need.
3. To invite the appropriate officers to attend the next meeting in February 2017 and provide a presentation relating to the GIFTS web based system.
Supporting documents:
- MSG Variation Request Report_V4 261016 with highlighted changes (3) (3), item 7.5 PDF 133 KB
- 6.5ai MSG Project Performance Report July to September 2016 v060117, item 7.5 PDF 136 KB
- 6.5b Appendix 1 - MSG 2015-18 P04 Jul-Sep 16, item 7.5 HTM 10 KB
- 6.5c Appendix 2 - RAG Status v181216, item 7.5 PDF 156 KB
- 6.5d Appendix 3 - CEG Letter 151216, item 7.5 PDF 299 KB
- 6.5e Appendix 4.1 - Theme 1 summary v151216 MSG Perf, item 7.5 PDF 87 KB
- 6.5f Appendix 4.2 - Theme 2 summary v151216 MSG Perf, item 7.5 PDF 95 KB
- 6.5g Appendix 4.3 - Theme 3 summary v151216 MSG Perf, item 7.5 PDF 81 KB
- 6.5h Appendix 4.4 - Theme 4 summary v181216, item 7.5 PDF 142 KB
- 6.5i Appendix 4.5 - Theme 5 summary v151216 MSG Perf, item 7.5 PDF 96 KB
- 6.5j Appendix 5 - Variation Request Shadwell Community Project, item 7.5 PDF 173 KB
- 6.5k Appendix 6 - Variation Tower Hamlets Citizens Advice Boroughwide Contract, item 7.5 PDF 181 KB