Agenda item

Re-procurement of Waste Management Services Contracts

Decision:

DECISION

1. To agree that Blackwall Depot is designated as the Council’s operational depot for the delivery of refuse, recycling and street cleansing services, within the Council’s Asset Management Strategy

2. To approve a 16 month extension of the Municipal Waste (Cleansing) Contract to extend the contract term through until 30th September 2018

3. To approve the transfer of the existing Underground Refuse and Recycling Service to the Municipal Waste (Cleansing) Contract and authorise the Head of Legal Services to enter into all necessary supplemental agreements and documentation necessary to complete the transfer.

4. To approve the procurement of a short term Integrated Recycling Contract to run from 1st June 2017 to 30th September 2018 and authorise the Corporate Director CLC to award the contract and the Head of Legal Services to execute the contract documents.

5. To agree that a review of the Council’s policies and service standards in relation to recycling, residual waste services and street cleansing be undertaken and be reported back to Cabinet.

6. To approve the procurement of a waste disposal contract for a contract term of 9 years 6 months initial term plus option to extend for 8 years and authorise the Corporate Director CLC to award the contract and the Head of Legal Services to execute the contract documents.

7. To agree that Northumberland Wharf Waste Transfer Station is offered to the contractor, through a commercial lease that will be co-terminus with the term of the contract, to support the delivery of waste treatment and disposal services

8. To note that the lease of Northumberland Wharf Waste Transfer Station will require the prior approval of the appointed commissioners being disposal of real property as required by the Directions made on 17 December 2014 by the Secretary of State for Communities and Local Government.

9. To approve the procurement of Materials Sorting (MRF) Services on a rolling basis of 2+1 years and authorise the Corporate Director CLC to determine the procurement strategy and specification after consultation with the Mayor and Lead Member.

10. To authorise the Corporate Director CLC to award the MRF contract and the Head of Legal Services to execute the contract documents.

11. To agree that a review of the opportunity for shared service provision with other local authorities for refuse and recycling collections and street cleansing or the opportunity to bring some of the services in-house be undertaken and reported back to Cabinet prior to the procurement of a long term Refuse, Recycling and Street Cleansing Contract.

12. To agree that the waste treatment and disposal contract will include a price change mechanism to avoid inflation driven cuts to services over the lifetime of the contract.

13. To approve the commencement of the procurement of these services in line with the recommendations included in this report.

14. To agree the conduct of consultation regarding delivery of environmental services.

Action by:

CORPORATE DIRECTOR, COMMUNITIES, LOCALITIES AND CULTURE (S. HALSEY)

(Interim Head of Public Realm (S. Baxter)

(Head of Waste Management (F. Heyland)

Minutes:

Robin Beattie, Service Head Strategy and Resources, Communities, Localities and Culture, introduced the report on the re-procurement of waste management contracts and in particular proposals to extend some contracts so that they would all expire at the same time to allow combined contract options to be explored.

Councillor Peter Golds, Leader of the Conservative Group, spoke to highlight the pressing need for action on this issue and to highlight the potential financial risks if the wrong contract decisions were taken.

The Mayor welcomed the report stating it was very important to get these services right. The important inclusion of action on homophobic violence was noted. He agreed the recommendations as set out in the report.

RESOLVED