Agenda item
UNRESTRICTED MINUTES
To confirm as a correct record of the proceedings the unrestricted minutes of the meetings of the Overview and Scrutiny Committee held on 22July and 02 September 2014.
Minutes:
OSC Minutes 22nd July 2014
The Chair informed OSC members that the Service Head Democratic services had requested that a revised draft set of unrestricted minutes, pertaining to the OSC meeting held on 22nd July, be tabled, thereby replacing those published and contained in the agenda pack for OSC consideration as a correct record of the proceedings. The Chair commented that in this version there appeared to be substantial changes made after the draft minutes had been written. The Chair emphasised that it was not the role of Chief Officers to change the draft minutes, as this was a role for the OSC; and although points of accuracy should be raised for consideration this should not comprise a substantial re-write. Clarification was sought and given as to the Officer clearance process for draft minutes.
The Chair sought and was given clarification as to why no exempt/ confidential minutes pertaining to the Section 2 part of the OSC meeting held on 22nd July had been submitted for OSC consideration. Councillor Jones commented that in her considerable experience minutes were always submitted to the next meeting, even if their content was minimal, and this should not be a matter for the judgement of the clerk.
The Chair proposed for the consideration of OSC members, and it was agreed, that a version of the draft set of unrestricted minutes pertaining to the OSC meeting held on 22nd July, containing the Chair’s suggested amendments (indicated with track changes) to the draft minutes contained in the agenda pack, be tabled for OSC consideration [published on LBTH website as agenda supplement to 30 September OSC agenda]. The Chair subsequently informed OSC members of his rationale for each suggested amendment, and then Moved for OSC consideration, and it was:-
Resolved
That, subject to the amendments indicated in the tabled version of the unrestricted minutes pertaining to the OSC meeting held on 22nd July, the minutes of the ordinary meeting of the Overview and Scrutiny Committee held on 22nd July 2014, be agreed as a correct record of the proceedings, and the Chair be authorised to sign them accordingly.
The Chair commented, in relation to the request of the Service Head Democratic services that a revised draft set of unrestricted minutes pertaining to the OSC meeting held on 22nd July be tabled, that it was unclear why a further draft set of minutes was required at this stage when the meeting had been held over two months previously and they had not been available for consideration at the last OSC meeting [02 September]. Louise Russell, Service Head Corporate Strategy and Equality, advised that Chief Officers had expressed concern that the draft minutes contained in the agenda pack were inaccurate/ misleading and suggestions made to mitigate this had not been accommodated; there had also been version control issues. The Service Head Democratic services had undertaken to review the matter and provide/ table a definitive set of draft minutes. The Chair responded that he was displeased that it had taken two months to draft the minutes and then he was requested to table a further version. The Chair Moved and it was:-
Resolved (on a majority vote)
That the request of the Service Head Democratic services to table a revised draft set of unrestricted minutes, pertaining to the OSC meeting held on 22nd July, not be agreed. Accordingly the draft unrestricted minutes of the OSC meeting held on 22nd July contained in the agenda pack, as amended by motion of the Chair and OSC resolution [as set out in the above minute], comprise the approved version of the minutes to be signed by the Chair as a correct record of the proceedings.
OSC Minutes 2nd September 2014
The Chair Moved and it was:-
Resolved
That, subject to the amendment at (a) below, the unrestricted minutes of the ordinary meeting of the Overview and Scrutiny Committee, held on 2nd September 2014, be agreed as a correct record of the proceedings, and the Chair be authorised to sign them accordingly.
(a) Page 5 (Page 25 of agenda pack)/ 2nd paragraph/ penultimate bullet point:- addition of the following text at the sentence end:-
“Accordingly concern expressed, given the Cabinet Member for Resources’ stated purpose to protect local organisations, that only one of the relevant organisations, NAFAS, was a local organisation.
Action by:
Angus Taylor (Principal Committee Officer, Democratic Services, LPG)
Supporting documents:
- draft OSC Mins-public 22.07.14 FINAL, item 3. PDF 145 KB
- Draft Section 1 Minutes 020914 OSC 220914, item 3. PDF 232 KB
- Amends to draft 22 July OSC unrestricted minutes tabled by Chair 30 Sept OSC, item 3. PDF 349 KB