To receive any apologies for absence.

No apologies were revied from members.

Members are reminded to consider the categories of interest in the Code of Conduct for Members to determine whether they have an interest in any agenda item and any action they should take. For further details, please see the attached note from the Monitoring Officer.

Members are reminded to declare the nature of the interest and the agenda item it relates to. Please note that ultimately it’s the Members’ responsibility to declare any interests form and to update their register of interest form as required by the Code.

If in doubt as to the nature of your interest, you are advised to seek advice prior to the meeting by contacting the Monitoring Officer or Democratic Services

No declarations of disclosable pecuniary interest were received at the meeting.

To confirm as a correct record of the proceedings the unrestricted minutes of the meeting of the Overview and Scrutiny Committee held on 22 April 2024.

The Chair Moved  and it was:-

RESOLVED

That the unrestricted minutes of the meeting of the Overview and Scrutiny Committee held on ……………… be approved and signed by the Chair as a correct record of the proceedings.

Cllr Bodrul Choudhury was elected Vice Chair.

The Mayor gave a presentation on the Council’s year end delivery and presented the priorities for 2024-25, with Stephen Halsey, Chief Executive and Julie Lorraine, Deputy Chief Executive and Corporate Director for Resources.

The committee raised the following comments and questions:

• What will the governance be for Tower Hamlets Homes? Will there be any instability within the insourcing? The Mayor confirmed that he is pleased with the officer planning around the insourcing, to allow for minimal instability in the service. Officers confirmed that senior management from Tower Hamlets Homes did not join the council in the transition and there will be a management restructure. The insourcing will improve housing within the borough, including homelessness.
• Customer service is at the heart of how the council deals with residents. How do you feel the council has grown in this area and what can be improved? The Mayor stated that the customer journey is still not where it should be. But plans have been put in place to ensure that residents will see improvement.
• What plans are being put in place to deal with homelessness in the borough? The Mayor stated the current homelessness prevention plan, including two different grants to help and support residents and families. Additional funding has been placed to invest in additional front line staff to help with housing issues. The council is currently acquiring homes, 100s per year, which will help with finding places for residents to live. Officers detailed the funding that is available, which amount to £6.35M in support for residents.
• Will the council be opening a serious case review, based on a recent family court case, which saw patterns of serious domestic abuse? The Mayor stated that the case will be reviewed and the council will do everything necessary to see improvement in this area.
• What are the key challenges the council is facing and what is the council doing to tackle these challenges? The Mayor reflected on various issues affecting the council, like adult social care, and tackling homelessness and funding for youth services. But if the council works to its savings plan, it can deliver on the services that residents need.
• Recycling and waste collections are not where they should be, what is the council doing to address this? The Mayor highlighted the current investment in waste collection. Officers detailed investment of £5M of a work program to address recycling and waste issues in the borough.
• What are the current plans to ensure that council becomes a council of sanctuary. The Mayor stated that council will be actioning this work as soon as possible and its important to become a council of sanctuary.
• Can the committee be given an update on the recent housing options protests and what the council has done to meet with them and action concerns raised. Officers confirmed that the group has been met with and updates will be sent to committee as casework has been resolved.

RESOLVED:

Members noted the presentation.

Matthew Mannion Head of Democratic Services presented the Establishment of Scrutiny Lead Members, Sub-Committees and Appointment of Members 2024/25.

Councillor Bellal Uddin was elected Scrutiny Lead for Adults and Health Services (including Chairing the Health Scrutiny Sub-Committee)

Councillor Abdul Mannan was elected Scrutiny Lead for Children & Education (including Chairing the Children & Education Scrutiny Sub-Committee).

Councillor Bodrul Choudhury was elected Scrutiny Lead for Housing and Regeneration (including Chairing the Housing Scrutiny Sub-Committee).

Councillor Amhadour Rahman was elected Scrutiny Lead for Resources

Councillor Suluk Ahmed was elected Scrutiny Lead for Community Safety

Members of the committee agreed to add a new scrutiny lead portfolio. Councillor Nathalie Bienfiet was elected Environment and the Climate Emergency.

RESOLVED:

Members agreed to the recommendations within the report.

Afazul Hoque, Head of Corporate Strategy & Communities, presented Revised statutory guidance for councils on Overview and Scrutiny.

The committee raised the following comments and questions:

• Members expressed interest for scrutiny leads to hold events with residents to engage on a range of issues.

RESOLVED:

Members noted the updated guidance within the report.

To review forthcoming decisions expected to be taken by the Mayor and identify any areas of further Scrutiny for committee.

RESOLVED:

Members noted the forward plan.

RESOLVED:

Members noted the forward plan.

To receive any petitions (to be notified at the meeting).

Nil items

Nil items

To review any pre-decision scrutiny questions/comments that were submited to the 16 May Cabinet.

Nil items

No decisions of the Mayor in Cabinet were ‘called in’.

Thomas French, Democratic Services Officerpresented the attendance statistics for co-opted members of the Committee in the previous municipal year.

The committee raised the following comments and questions:

• Members stated that co-opted members need support from officers to attend meetings, if they have expressed any barriers to attending meetings.

RESOLVED:

Members agreed for officers to put support in place for co-opted members and report back to committee.

To consider any other unrestricted business that the Chair considers to be urgent.

The Chair allowed Stephen Halsey, Chief Executive, with Robin Beattie, Director of Strategy, Transformation & Improvement, to present a report Improving the Council’s Scrutiny Function, that was presented at the 16 May 2024 Cabinet Meeting.

The committee raised the following comments and questions:

• Members expressed concern that the Chief Executive would take a report on Scrutiny to Cabinet, without consulting members of Overview and Scrutiny Committee. Members should have fed into this report before it was placed on the cabinet agenda. Officers stated that the report for cabinet was only for noting and no actions have been agreed, committee is now able to discuss the actions within the report.
• Members expressed concerns that a lot of the content of the report is very top down in what is proposed and has not been sourced from members and residents.
• Members asked for clarification on the amount of call ins received by committee and if it is more than under the previous administration.
• As housing is a complex issue within the borough, will the council allow more recourses to the Housing & Regeneration Scrutiny Sub Committee? Officers agreed that the work of the sub-committee needs additional resource and officers will engage with sub-committee members on how this should be deployed.
• Will an opposition members be invited to chair committees like Overview and Scrutiny Committee? Officers confirmed that while chairing has been considered, there does not appear to be any other council that does practice this chairing. It is important that changes add value, rather than more opportunities to be more political. This will continue to be reviewed.

RESOLVED:

Members noted the report.

In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:

“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”

EXEMPT/CONFIDENTIAL SECTION (Pink Papers)

The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties.  If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present.

As the agenda circulated had no exempt/confidential reports and there was therefore no requirement to exclude the press and public to allow for its consideration.

To confirm as a correct record of the proceedings the restricted minutes of the meeting of the Overview and Scrutiny Committee held on ……………..

Nil items.

No decisions of the Mayor in Cabinet (… date …) in respect of exempt/ confidential reports on the agenda were ‘called in’.

Nil items.

To consider and agree pre-decision scrutiny questions/comments to be presented to Cabinet.

(Time allocated 15 minutes).

Nil items.

To consider any other exempt/ confidential business that the Chair considers to be urgent.

Nil items.