Agenda and minutes
Venue: Room C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: David Knight, Democratic Services Tel: 020 7364 4878 E-mail: david.knight@towerhamlets.gov.uk
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST PDF 67 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992. See attached note from the Interim Monitoring Officer.
Minutes: There were no declarations of disclosable pencuniary interest. |
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UNRESTRICTED MINUTES PDF 101 KB To confirm as a correct record of the proceedings the unrestricted minutes of the meeting of the Overview and Scrutiny Committee held on 9th May, 2017 and 21st June, 2017. Additional documents:
Minutes:
The Chair Moved and it was:-
RESOLVED
That the unrestricted minutes of the meetings of the Overview and Scrutiny Committee held on 9th May, 2017 and 21st June, 2017 was approved as a correct record of the proceedings.
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APPOINTMENT OF SCRUTINY LEAD MEMBERS PDF 110 KB Additional documents:
Minutes:
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UNRESTRICTED REPORTS 'CALLED IN' No decisions of the Mayor in Cabinet 27th June, 2017 in respect of unrestricted reports on the agenda were ‘called in’.
Minutes: Nil items
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REQUESTS TO SUBMIT PETITIONS To receive any petitions (to be notified at the meeting).
Minutes: Nil items
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The Committee will receive a presentation on the review of the Tower Hamlets Emergency Planning and Civil Contingency Arrangements Minutes: Steve Crawley the Civil Protection & Business Continuity Co-ordinator, made a presentation to the Committee outlining incident response in London. Following this, he was supported by Mark Broom (Metropolitan Police Service) and Ann Corbett (Divisional Director, Community Safety), in a question and answer session.
The Committee:
· Noted the role of councils in emergencies such as the provision of support for the emergency services; support and care for the local and wider community; · Noted the use made of uses of their resources to mitigate the effects of an emergency; and taking the lead in the recovery stage; · Noted what councils do in emergencies such as giving technical and engineering advice; building control; highways services; and public health and environmental issues; · Noted that councils provide physical resources such as reception centres; accommodation and housing needs; and transport; · Noted that welfare support is provided to those affected and the wider community e.g. such as social services; psychosocial support; helplines; and welfare and financial needs; · Was advised that the Local Authority Liaison Officer (LALO) was required to attend Tactical Coordination meetings, act as the link between the incident and the Borough Emergency Control Centre; and was in possession of effective communications with senior levels of the local authority; · Felt that elected members have an important community leadership role in reassuring and communicating with local residents. Therefore, it was felt that that guidance/training should be made available to elected members in how to respond to emergencies and major incidents in their communities so they can respond appropriately and effectively; · Felt that it was important that that LBTH was confident that any messages being communicated to the community were validated and consistent; · Consideration needed to be given to how to reach those harder to reach groups in the local community who did not speak English as a first language during emergencies and major incidents; · Noted that the Police Service in Tower Hamlets now had in post a community faith officer who would be reaching out to communities and building trust between them and the Police Service; · Noted that the Police Service have utilised their twitter feed to get out messages in an informative and timely fashion during emergencies and major incidents; · Was informed that the Government has established plans to provide an effective response to all types of emergencies and major crises at national, regional and local level. This involves pre-planned and coordinated responses from the emergency services, civil authorities and where appropriate, the Ministry of Defence (MOD). Therefore, if there is an emergency, local emergency services provide the first response; government departments or civil authorities may then request military assistance from MOD. The support of the armed forces to civil authorities in the UK it was noted was officially termed Military Aid to the Civil Authorities (MACA); · Was advised that the MOD’s role is concentrated on 2 main areas: (i) Providing niche capabilities, which MOD needs for its own purposes and which would not be efficient for the rest of government to generate independently, for example ... view the full minutes text for item 6. |
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SCRUTINY SPOTLIGHT |
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The Committee will receive a presentation from Councillor Sirajul Islam
Minutes: The Committee received a presentation from Councillor Sirajul Islam (Statutory Deputy Mayor and Cabinet Member for Housing) and Mark Baigent (Interim Head of Strategy, Regeneration and Housing Options) that provided an overview of the items requested at the last meeting 21st June, 2017 by the Committee pertaining to the housing portfolio; including updates on: residential fire safety; temporary accommodation policy; homelessness resulting from domestic violence, the housing register and new housing delivery vehicles. The Committee during a question and answer session:
Actions
The Chair Moved and it was:-
RESOLVED
That:
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Provisional Revenue and Capital Outturn Report 2016-17 PDF 58 KB The Committee are asked to note the provisional outturn report that sets out the position at the end of the financial year; this gives Members an opportunity to consider the final outturn position against the information provided during the course of the year and also to evaluate the Council’s overall financial performance. Additional documents:
Minutes: Councillor David Edgar (Cabinet Member for Resources) and Neville Murton (Divisional Director Finance, Procurement and Audit) presented a report that detailed the provisional outturn position of the Council for the financial year 2016-17. It was also noted that unlike in previous budget management reports this document is based on the actual position for the year rather than estimates and projections and forms the basis of the final accounts for the 2016-17 financial year. The information was therefore presented to reflect the Council’s new structure which was implemented in January 2017. The Committee noted that the provisional position set out in the report was subject to changes arising from the production of the statutory statement of accounts and their subsequent audit review. The report included the following details of:-
The questions and comments from Members on the report are outlined as follows:
The Committee:
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Community Cohesion Challenge Session PDF 98 KB Additional documents: Minutes: The Committee received a report from Councillor Mustaquim (Scrutiny Lead, Governance 2016/17) on the Scrutiny Challenge Session on Community Cohesion that was held on 12th April 2017. He provided an overview of the report that had been produced and outlined its six recommendations, which are aimed at further enhancing cohesion outcomes for Tower Hamlets.
The questions and comments from Members on the report may be summarised as follows:
The Committee:
Noted that:
Actions
The Chair Moved and it was:-
RESOLVED
To:
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VERBAL UPDATES FROM SCRUTINY LEADS (Time allocated – 5 minutes each) Minutes: Noted that verbal updates from Scrutiny Leads. |
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PRE-DECISION SCRUTINY OF UNRESTRICTED CABINET PAPERS To consider and agree pre-decision scrutiny questions/comments to be presented to Cabinet.
(Time allocated – 30 minutes). Minutes: The Chair asked the Committee to submit any pre decision scrutiny of the unrestricted Cabinet papers prior to the 25th June, 2017 meeting.
(The submitted pre-decision scrutiny questions of the unrestricted Cabinet papers for the 25th June, 2017 meeting is attached at Appendix 1). |
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ANY OTHER UNRESTRICTED BUSINESS WHICH THE CHAIR CONSIDERS TO BE URGENT To consider any other unrestricted business that the Chair considers to be urgent.
Minutes: Nil items |
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.”
EXEMPT/CONFIDENTIAL SECTION (Pink Papers)
The exempt committee papers in the agenda will contain information, which is commercially, legally or personally sensitive and should not be divulged to third parties. If you do not wish to retain these papers after the meeting, please hand them to the Committee Officer present. Minutes: The agenda circulated contained no exempt/ confidential business and there was therefore no requirement to exclude the press and public to allow for its consideration.
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EXEMPT/ CONFIDENTIAL MINUTES Nil items Minutes: Nil items
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EXEMPT/ CONFIDENTIAL REPORTS 'CALLED IN' No decisions of the Mayor in Cabinet 27th June, 2017 in respect of exempt/ confidential reports on the agenda were ‘called in’.
Minutes: Nil items |
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PRE-DECISION SCRUTINY OF EXEMPT/ CONFIDENTIAL) CABINET PAPERS To consider and agree pre-decision scrutiny questions/comments to be presented to Cabinet.
(Time allocated 15 minutes). Minutes: Nil items |
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ANY OTHER EXEMPT/ CONFIDENTIAL BUSINESS THAT THE CHAIR CONSIDERS URGENT To consider any other exempt/ confidential business that the Chair considers to be urgent.
Minutes: Nil items |