COUNCILLOR J. PECK (VICE-CHAIR) IN THE CHAIR

WELCOME

The Chair:

·                    Opened the meeting by welcoming those present in the public gallery to the fourth meeting of the Cabinet to be held outside the Town Hall, being held in the Community with a view to promoting resident attendance and engagement with the democratic process. The first meeting in Bow, the second in Whitechapel, the third in Stepney Green, and now the Isle of Dogs.

·                    Also formally thanked the Head Teacher, staff and students of George Green’s School, for their warm welcome and hosting of the Cabinet meeting. He also congratulated the students and staff on their recent excellent academic results, which were reflected boroughwide.

·                    Welcomed local Ward Councillors Archer and Thienel present in the gallery.

ADJOURNMENT

At this juncture the Chair informed those present that before Cabinet consideration of the substantive business set out in the agenda, he felt it appropriate to allow an opportunity for the public to put questions to the Deputy Leader of the Council [himself], and other Lead Members comprising the Cabinet present; also to allow an opportunity for members of the Cabinet to comment on the learning from their walkabout, which had taken place immediately beforehand. Accordingly the Chair Moved the following motion for the consideration of members of the Cabinet, and it was: -

Resolved

That the Cabinet adjourn for a period of approximately 15 minutes, at 5.35pm, and that the meeting reconvene thereafter.

The meeting adjourned at 5.35pm

The meeting reconvened at 5.42pm

Walkabout Learning

Cabinet members commented on the learning from their walkabout which had taken place immediately before the Cabinet meeting. This had comprised of a group of Cabinet Members/ Chief Officers walking a circuit in the vicinity of George Green’s School, for approximately 30 minutes. Comments received focused on the following issues:

·                    An elderly resident had expressed regret regarding a post war closure of a local swimming pool and also a children’s paddling pool approximately 10 years previously. It was comforting that concerns were historic.

·                    Graffiti was evident and needed to be removed more quickly.

·                    Pot holes were also evident and expeditious mitigating action should be taken.

·                    Streets were clean, however there was some dog fouling in general.

·                    Pleasing to see signage welcoming pedestrians and cyclists, using the Greenwich Foot Tunnel, to the Borough.

Question & Answer Session

No questions were received from members of the public.

To receive any apologies for absence.

Apologies for absence were received on behalf of:

·                    Councillor H. Abbas, Leader of the Council.

·                    Ms H. Taylor, Corporate Director Adults Health and Wellbeing for whom Ms D. Cohen, Service Head Commissioning and Strategy, Adults Health and Wellbeing, was deputising.

Noted.

Apologies for absence were received on behalf of:

·                    Councillor H. Abbas, Leader of the Council.

·                    Ms H. Taylor, Corporate Director Adults Health and Wellbeing for whom Ms D. Cohen, Service Head Commissioning and Strategy, Adults Health and Wellbeing, was deputising.

Noted.

To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992.  See attached note from the Chief Executive.

Councillor J. Peck declared a prejudicial interest in Agenda item 6.3 “Future Contracting Approach for Waste and Public Realm Services” (CAB 044/101). The declaration of interest was made on the basis that the report contained recommendations which could have implications for a company with which Councillor Peck’s employer had a contract.

Councillor D. Jonesdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Jones lived in a conservation area in Tower Hamlets.

Councillor J. Peckdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Peck lived in a conservation area in Tower Hamlets.

Councillor A. Ullah declared a personal interest in Agenda item 7.3 “Mainstream Grants Advice Service Corporate Match Funding Programmes – Arrangements for 2011 and beyond” (CAB 047/101). The declaration of interest was made on the basis that the report contained recommendations regarding the Mainstream Grants Advice Service which could have implications for the Wapping Bangladeshi Association, and Councillor Ullah was a member of the governing body of the Wapping Bangladeshi Association.

Councillor D. Jonesdeclared a personal interest in Agenda item 8.1 “Food Law Enforcement Service Plan 2010/2011” (CAB 048/101). The declaration of interest was made on the basis that the report contained recommendations relating to the Tower Hamlets Primary Care Trust and Councillor Jones was a non-executive member of the governing body of the Tower Hamlets Primary Care Trust.

Councillor A. Ullah declared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that the report contained recommendations relating to Stifford Community Centre which was located in St Dunstan’s and Stepney Green Ward, and Councillor Ullah was one of the Ward Councillors for St Dunstan’s and Stepney Green Ward.

Councillor S. Alideclared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that:

·                    The report contained recommendations relating to Stifford Community Centre many users of which lived in Whitechapel Ward, and Councillor Ali was one of the Ward Councillors for Whitechapel Ward.

·                    Councillor Ali had been a member of the Authority’s Strategic Development Committee when an application for planning consent associated with the Stifford Community Centre had been considered.

Noted.

Action by:

ASSISTANT CHIEF EXECUTIVE – LEGAL SERVICES (I. FREEMAN)

Executive Team Leader, Democratic Services, Chief Executive’s (A. Taylor)

Councillor J. Peck declared a prejudicial interest in Agenda item 6.3 “Future Contracting Approach for Waste and Public Realm Services” (CAB 044/101). The declaration of interest was made on the basis that the report contained recommendations which could have implications for a company with which Councillor Peck’s employer had a contract.

Councillor D. Jonesdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Jones lived in a conservation area in Tower Hamlets.

Councillor J. Peckdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Peck lived in a conservation area in Tower Hamlets.

Councillor A. Ullah declared a personal interest in Agenda item 7.3 “Mainstream Grants Advice Service Corporate Match Funding Programmes – Arrangements for 2011 and beyond” (CAB 047/101). The declaration of interest was made on the basis that the report contained recommendations regarding the Mainstream Grants Advice Service which could have implications for the Wapping Bangladeshi Association, and Councillor Ullah was a member of the governing body of the Wapping Bangladeshi Association.

Councillor D. Jonesdeclared a personal interest in Agenda item 8.1 “Food Law Enforcement Service Plan 2010/2011” (CAB 048/101). The declaration of interest was made on the basis that the report contained recommendations relating to the Tower Hamlets Primary Care Trust and Councillor Jones was a non-executive member of the governing body of the Tower Hamlets Primary Care Trust.

Councillor A. Ullah declared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that the report contained recommendations relating to Stifford Community Centre which was located in St Dunstan’s and Stepney Green Ward, and Councillor Ullah was one of the Ward Councillors for St Dunstan’s and Stepney Green Ward.

Councillor S. Alideclared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that:

·                    The report contained recommendations relating to Stifford Community Centre many users of which lived in Whitechapel Ward, and Councillor Ali was one of the Ward Councillors for Whitechapel Ward.

·                    Councillor Ali had been a member of the Authority’s Strategic Development Committee when an application for planning consent associated with the Stifford Community Centre had been considered.

Noted.

To confirm as a correct record of the proceedings the unrestricted minutes of the ordinary meeting of the Cabinet held on 8^th September 2010.

Resolved

That the unrestricted minutes of the ordinary meeting of the Cabinet held on 8^th September 2010 be approved and signed by the Chair as a correct record of the proceedings.

Action by:

ASSISTANT CHIEF EXECUTIVE – LEGAL SERVICES (I. FREEMAN)

Executive Team Leader, Democratic Services, Chief Executive’s (A. Taylor)

The Chair Moved and it was: -

Resolved

That the unrestricted minutes of the ordinary meeting of the Cabinet held on 8^th September 2010 be approved and signed by the Chair as a correct record of the proceedings.

To receive any deputations or petitions.

Statement Tabled by Stifford Tinsley, Jamaica, Redmans & Stepney Tenants and Residents Association.

Resolved

1.         That the following deputation be formally received and noted: -

Mr J. Hoque (Project Development Officer) and Mr S. Alam (Centre Manager), Stifford Tinsley, Jamaica, Redmans & Stepney Tenants and Residents Association Community Centre, in respect Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101);

2.         That the points raised by the deputation be given consideration during the Cabinet deliberation of the item of business to which the deputation related; and

3.         That any outstanding issues raised by the deputation be referred to the Corporate Director Development and Renewal for attention and response in writing within 28 days, in accordance with the Authority’s Constitution (Part 4, Rules of Procedure, Section 4.1 Council Procedure Rules, Rule 20 Deputations).

Action by:

CORPORATE DIRECTOR DEVELOPMENT AND RENEWAL

(A. DALVI)

Service Head Asset Management, Development and Renewal(A. Algar)

At this juncture the Chair Informed members of the Cabinet that the Assistant Chief Executive had received one valid request, from the Stifford Tinsley, Jamaica, Redmans & Stepney Tenants and Residents Association Community Centre, to address them in respect of Agenda Item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment”.

Variation to Order of Business

The Chair also indicated that he considered it appropriate that the Order of Business be varied so that following receipt of the deputation, consideration be given next to the report, contained in the agenda, which was the subject matter of the deputation.

Accordingly the Chair Moved the following motion for the consideration of members of the Cabinet, and it was: -

Resolved

That the Order of Business be varied so that following the receipt of the deputation (at Agenda Item 4), Agenda Item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment”. (CAB 051/101) be considered next, and subsequently the Cabinet return to the order of business detailed in the agenda.

At this juncture the Chair informed members of the Cabinet that a statement had been Tabled by the Stifford Tinsley, Jamaica, Redmans & Stepney Tenants and Residents Association Community Centre, a copy of which would be interleaved with the minutes.

Following receipt of the deputation and points of clarification sought and given regarding:

·                    The nature of the activities to be provided from the re-developed Community Centre.

·                    The requirement by external organisations of a 99 year lease as a condition for provision of funding.

the Chair thanked the deputation for coming to address the Cabinet and then Moved the following motion for the consideration of members of the Cabinet and it was: -

Resolved

1.         That the following deputation be formally received and noted: -

Mr J. Hoque (Project Development Officer) and Mr S. Alam (Centre Manager), Stifford Tinsley, Jamaica, Redmans & Stepney Tenants and Residents Association Community Centre, in respect Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101);

2.         That the points raised by the deputation be given consideration during the Cabinet deliberation of the item of business to which the deputation related; and

3.         That any outstanding issues raised by the deputation be referred to the Corporate Director Development and Renewal for attention and response in writing within 28 days, in accordance with the Authority’s Constitution (Part 4, Rules of Procedure, Section 4.1 Council Procedure Rules, Rule 20 Deputations).

To receive any advice of key issues or questions in relation to the unrestricted business of the Cabinet, arising from the meeting of the Overview and Scrutiny Committee held on 5^th October 2010.

Sheet of questions and comments arising from the Overview and Scrutiny Committee held on 5^th October 2010 Tabled by the Chair of the Overview and Scrutiny Committee.

Resolved

That the questions and comments of the Overview and Scrutiny Committee be noted, and that these be given consideration during the Cabinet deliberation of the items of business to which the questions/ comments related.

Action by:

ASSISTANT CHIEF EXECUTIVE – LEGAL SERVICES (I. FREEMAN)

Executive Team Leader, Democratic Services, Chief Executive’s (A. Taylor)

The Chair informed members of the Cabinet that Councillor Jackson, Chair of the Overview and Scrutiny Committee, had Tabled a sheet of questions/ comments arising from the deliberations of the Overview and Scrutiny Committee, held on 5^th October 2010, in respect of the unrestricted business contained in the agenda for consideration, a copy of which would be interleaved with the minutes.

Councillor Jackson, Chair of the Overview and Scrutiny Committee, addressed members of the Cabinet:

·                    Call In

o                   Summarising the deliberations of the Committee regarding the “Call In” of the provisional decision of the Cabinet, taken on 8^th September 2010, in respect of “Enforcement Policy and RIPA” (CAB 041/101) for members of the Cabinet.

o                   Informing them, in conclusion, that the Overview and Scrutiny Committee had endorsed the decisions previously taken by Cabinet, in relation to this matter, but additionally would review enforcement action at the same time as the Standards Committee.

·                    Scrutiny Spotlight – Lead Member Housing, Heritage and Planning

o                    Outlining the key issues on which this discussion focused: Independent Review of Leaseholder Charges, achievement of the Decent Homes Standards, the impact on the cap on Housing Benefit, buy back of ex-council properties, rationalising the number of RSLs operating in the borough and use of the Private Rented Sector.

·                    Performance and Budget Scrutiny

o                    Highlighting the key elements of the Committee’s consideration of the report “Strategic Performance and Corporate Revenue and Capital Budget Monitoring Quarter One 2010/11” to inform Cabinet consideration of the same report:

Ø                      Overspends relating to the Communications Budget and the Housing Revenue Account.

Ø                      Concern regarding underperformance relating to NI065 “Percentage of children becoming the subject of Child Protection Plan for a second or subsequent time”. Noted that ensuring the safety of young people was the overriding priority, but briefing paper from the Lead Member/ Corporate Director requested to identify specific reasons for underperformance.

Ø                      Performance in delivering the ‘You Decide’ Participatory Budgeting Programme – recommendation that where it is anticipated that a project will not be delivered, alternatives are examined, for example releasing resources for visits to older people.

Ø                      Budget management of concern particularly relating to the Capital Programme where the proportion of spend lagged behind the budgetary timeline and then accelerated towards the end of the financial year.

·                    Scrutiny Challenge

o                    Reporting consideration/ agreement of the report arising from the scrutiny challenge session on Tower Hamlets Enforcement Officers (THEOs) and highlighting the key recommendations.

·                    Reports of Scrutiny Working Groups

Formally introducing the findings and recommendations of two Scrutiny Working Groups as follows:

Responses to the recommendations of the Scrutiny Working Group: Reducing Worklessness amongst Young Adults 18 – 24

Ø                  Led by former Cllr Abdul Aziz Sardar with the aim of identifying the key barriers facing 18-24 year olds in gaining sustainable employment and making recommendations on ways the Partnership could support this group to find employment. An important area given the scale of this problem across London and nationally.

Ø                  Key themes: developing opportunities for  ...  view the full minutes text for item 5.1

(Under provisions of Article 6 Para 6.02 V of the Constitution).

The following item has been “called in” for further consideration by the Overview and Scrutiny Committee at its meeting to be held on 5^th October 2010. Should the Overview and Scrutiny Committee, upon consideration, refer the report back to the Cabinet for further consideration Members will receive a copy of each report and the decision/ recommendations of the Overview and Scrutiny Committee at the Cabinet meeting.

(i)         Enforcement Policy and RIPA (CAB 041/101).

Nil items.

The Chair informed members of the Cabinet that no provisional decisions taken by the Cabinet, at its meeting held on 8^th September 2010, had been referred back to Cabinet, by the Overview and Scrutiny Committee, for further consideration.

Councillor D. Jonesdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Jones lived in a conservation area in Tower Hamlets.

Councillor J. Peckdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Peck lived in a conservation area in Tower Hamlets.

Resolved

1.         That the Conservation Strategy set out in Appendix I to the report (CAB 042/101) be approved; and the Director of Development and Renewal after discussion with the Leader of the Council and the Lead Member for Housing, Heritage and Planning be authorised to publish the Strategy making minor changes, further desktop publishing or work on the layout;

2.                  That the Director of Development and Renewal be authorised to produce and publish a Strategy Delivery Workplan after discussion with the Lead Member for Housing Heritage and Planning; and

3.         That a post in the Third Sector Team within Chief Executive’s Directorate be made responsible for identification/ optimisation of opportunities for Heritage Lottery Fund funding for both the Authority and external organisations in the Borough.

Action by:

CORPORATE DIRECTOR DEVELOPMENT AND RENEWAL (A. DALVI)

Service Head Planning and Building Control, Development and Renewal (O. Whalley)

Deputy Service Head Planning and Building Control, Development and Renewal (D. Williams)

Team Manager Development Design and Conservation, Development and Renewal (M. Hutton)

Action by:

CHIEF EXECUTIVE (K. COLLINS)

 [Recommendation 3]

Service Head Strategy and Performance, Chief Executive’s (L. Russell)

[Recommendation 3]

Councillor D. Jonesdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Jones lived in a conservation area in Tower Hamlets.

Councillor J. Peckdeclared a personal interest in Agenda item 6.1 “Conservation Strategy” (CAB 042/101). The declaration of interest was made on the basis that the report contained recommendations relating to conservation areas in Tower Hamlets and Councillor Peck lived in a conservation area in Tower Hamlets.

Mr Williams, Deputy Service Head Planning and Building Control, at the request of the Chair, in introducing the report:

·                    Briefly summarised the key points contained therein, highlighting in particular that:

o                   The Conservation Strategy was the first of its kind in London and complied with the very latest in Planning Policy Guidance and was well supported by English Heritage. Officers hoped it would be used as an example of National Best Practice.

o                   The Strategy had been extensively consulted on with the local community who have been very supportive.

o                   Should Cabinet be minded to approve the Strategy, Officers would next develop an Action Plan to translate the document into priorities and associated action to ensure delivery.

·                    Addressed the matters raised by the Overview and Scrutiny Committee, held on 5^th October 2010, in relation to the report; as set out in the tabled sheet of questions and comments presented by the Chair of the Overview and Scrutiny Committee earlier in the proceedings:

Mr Dalvi, Corporate Director Development and Renewal informed Cabinet that the Conservation Strategy contained cartoons by a local artist, which it had not been possible to remove prior to publication in the agenda papers, however these would be removed from the final published version of the Strategy.

A discussion followed, during which the Strategy and other proposals in the report were broadly welcomed, and which focused on the following points:-

·                    Considered that the Strategy was a very useful piece of work, which provided a good brief summary of the incredibly rich and varied cultural heritage of the borough. Once the action plan was in place both documents would provide a sound basis for identifying, protecting, improving and ensuring this cultural heritage was there for future generations. There would remain some contested elements of heritage, but these would be addressed as they arose.

·                    Welcomed, with reference to Section 10 of the report “Conservation Strategy Key Goals Summary”, Objective 6.6 - Increase enforcement to protect heritage”. Considered that the Council’s performance was poor in this regard and the service under-resourced. In the Roman Road Conservation Area enforcement had been poor with consequent detrimental effects on the conservation area and its residents. It was acknowledged that the Authority was working to address this, but a shift of resources to enforcement to protect heritage and deal with people that flouted the conservation regulations, would be welcomed.

·                    The Chair considered that the Council  ...  view the full minutes text for item 6.1

Resolved

1.         That the draft policy set out in Appendix 1 to the report (CAB 043/101) be noted; and

2.         That the Corporate Director of Development and Renewal be authorised to consult on the draft policy.

Action by:

CORPORATE DIRECTOR DEVELOPMENT AND RENEWAL (A. DALVI)

Service Head Asset Management, Development and Renewal (A. Algar)

Head of Corporate Property Services, Development and Renewal (T. Osibogun)

Mr Osibogun, Head of Asset Management, Corporate Property Services, at the request of the Chair, in introducing the report:

·                    Briefly summarised the key points contained therein, highlighting in particular that:

o                   The Authority currently owned approximately 270 shops producing income, amounting to just over £2 million per annum currently.

o                   The availability of a wide range of goods locally improves accessibility for those less able to travel to district shopping centres, especially the elderly and disabled.

o                   Officers considered it important to ensure the Authority had a consistent approach to the way its shops were managed and had therefore drafted a Shops Policy, Appendix 1 to the report, which was now before the Cabinet for consideration.

·                    Addressed the matters raised by the Overview and Scrutiny Committee, held on 5^th October 2010, in relation to the report; as set out in the tabled sheet of questions and comments presented by the Chair of the Overview and Scrutiny Committee earlier in the proceedings:

A discussion followed, during which the policy proposals in the report were broadly welcomed, and which focused on the following points:-

·                    Mr Algar, Service Head Asset Management and Mr Osibogun, Head of Asset Management, Corporate Property Services and their Officer Team were formally thanked for their contribution towards developing the Policy.

·                    Welcomed, with reference to paragraph 3.5 of the draft Shops Policy attached at Appendix 1 to the report, the proposed approach, and its clarity, to A3, A5 [restaurant/ hot food, take away) and A2 [financial services] uses. This addressed Member concerns regarding health/ healthy eating, dead shop frontage in daytime hours and Anti Social Behaviour implications. It also addressed the rapid negative impact on the economic viability of an area where shops were converted to office use.

·                    Clarification/ assurance was sought and given regarding the avenues for businesses, located on the ground floor of blocks underneath housing units, to identify the party responsible for dealing with communal issues such as faulty stack pipes.

·                    Clarification/ assurance was sought and given regarding the avenues for businesses where small plots of adjacent land were used to dump rubbish to have this problem dealt with.

The Chair in Moving for the consideration of members of the Cabinet that:

·                    In relation to recommendation 2.1 contained in the report, that the draft Shops Policy, as set out in Appendix 1 to the report, be noted.

·                    Recommendation 2.2, as set out in the report be agreed.

commented that:

·                    The performance of the Authority’s property management service had dramatically improved in recent years.

·                    The proposed policy would provide a consistent approach to the way its shops were managed, and was pro-active not re-active, as before, particularly with regard to the proposed approach to A3, A5 [restaurant/ hot food, take away) and A2 [financial services] uses.

And it was:-

Resolved

1.         That the draft policy set out in Appendix 1 to the report (CAB 043/101) be noted; and

2.         That the Corporate Director of Development and Renewal be authorised to consult on  ...  view the full minutes text for item 6.2

Councillor J. Peck declared a prejudicial interest in Agenda item 6.3 “Future Contracting Approach for Waste and Public Realm Services” (CAB 044/101). The declaration of interest was made on the basis that the report contained recommendations which could have implications for a company with which Councillor Peck’s employer had a contract.

Councillor J. Peck, (Vice-Chair in the Chair)having declared a prejudicial interest in Agenda item 6.3 withdrew from the proceedings at the commencement of consideration of this item of business, being 6.45pm.

COUNCILLOR D. EDGAR, LEAD MEMBER RESOURCES IN THE CHAIR

Resolved

1.           That the proposed contracting approach for short to medium term waste disposal arrangements be approved, including the possible extension of the Veolia Contract; and

2.           That the Corporate Director Communities Localities and Culture be authorised, following agreement with the Lead Member for Environment, to

(a)       finalise contract negotiations with Veolia, including extending the Waste Disposal Contract for a period up to the extension term allowed in the contract and combining other waste collection and recycling activities within the Municipal Waste Cleansing Contract as appropriate.

(b)       negotiate to vary the waste management cleansing contract with Veolia.

(c)        negotiate where legally possible to extend any of the other Public Realm services contracts detailed at paragraph 6.11 of the report (CAB 044/101) which will require an extension so an integrated contract can be procured.

(d)       after consultation with the Assistant Chief Executive (Legal Services), authorise and enter into any necessary deeds of variation of agreements in respect of these contracts

(e)       commence any necessary procurement process in the event negotiations are not successful.

3.           That the future contracting approach for Public Realm services and works contracts [set out in the report CAB 044/101)] be approved in principle.

Action by

CORPORATE DIRECTOR COMMUNITIES, LOCALITIES AND CULTURE

(S. HALSEY)

Service Head Public Realm, Communities, Localities and Culture (J. Blake)

Head of Waste Strategy, Policy and Procurement, Public Realm, Communities Localities and Culture (F. Heyland)

Councillor J. Peck, (Vice-Chair) re-entered the proceedings following the conclusion of the Cabinet deliberations in respect of this item, being 6.51pm.

COUNCILLOR J. PECK (VICE-CHAIR) IN THE CHAIR

Councillor J. Peck declared a prejudicial interest in Agenda item 6.3 “Future Contracting Approach for Waste and Public Realm Services” (CAB 044/101). The declaration of interest was made on the basis that the report contained recommendations which could have implications for a company with which Councillor Peck’s employer had a contract.

Councillor J. Peck, (Vice-Chair in the Chair)having declared a prejudicial interest in Agenda item 6.3 withdrew from the proceedings at the commencement of consideration of this item of business, being 6.45pm.

COUNCILLOR D. EDGAR, LEAD MEMBER RESOURCES IN THE CHAIR

Mr Halsey, Corporate Director Communities Localities and Culture, at the request of the Chair in introducing the report:

·                    Briefly summarised the key points contained therein, highlighting in particular that:

o                    Proposed a short/ medium term and longer term approach for the Authority’s future waste management arrangements. In the longer term it was proposed that a series of public realm service and works contracts were brought together and re-packaged with a view to improved service delivery and deliver efficiency savings and cost avoidance. However in the short term it was proposed that existing contracts be varied/ extended in order to allow Officers and Members time to identify and work through the most appropriate approach to the longer term objective, and authority to undertake the variation be delegated to himself after consultation with the Lead Member.

o                    The waste and public realm contracts to which the approach referred to above would apply, together with the timescales involved, were set out at paragraph 6.11 and Appendix A of the report.

·                    Addressed the matters raised by the Overview and Scrutiny Committee, held on 5^th October 2010, in relation to the report; as set out in the tabled sheet of questions and comments presented by the Chair of the Overview and Scrutiny Committee earlier in the proceedings:

A discussion followed, during which the proposals in the report were broadly welcomed, and which focused on the following points:-

·                    Consideration that the bringing together of waste and public realm contracts for re-packaging was a big exercise and it would be important to take great care with this, and in particular the arrangements for management of the new contracts, to both secure the anticipated benefits but also to avoid the pitfalls and difficulties that could arise. The process was clearly designed to be thorough but the outcome of such processes in the past had not always been successful.

·                    It would be important to have in place an effective compliance framework for the new re-packaged waste and public realm contracts, and there was a role for Overview and Scrutiny to take on here.

·                    Clarification/ assurance was sought regarding the placement of paladin bins in inappropriate locations after waste collection, by the operatives of the Council’s contractor. Corporate Director Communities Localities and Culture to follow this up with the relevant Cabinet member outside the meeting.

The Chair in Moving the recommendations as set out in the report, commented that the Cabinet was conscious that substantial  ...  view the full minutes text for item 6.3

Resolved

1.         That the contract summary at Appendix 1 to the report (CAB 045/101) be noted; and

2.         It be agreed that a specific report, relating to contracting strategy/ contract award be submitted for Cabinet consideration in respect of the following contract, prior to contract award by an appropriate Chief Officer for the service area:

·              DR3232 “Temporary Accommodation”

3.         That the relevant Corporate Director who holds the budget for the service area be authorised to award the contract or contracts listed in Appendix 1 to the report (CAB 045/101) where Cabinet do not require a further report (see resolution 2 above), and after consultation with the Assistant Chief Executive (Legal Services), to arrange for the execution of all necessary contract documents.

Action by:

CORPORATE DIRECTOR RESOURCES (C. NAYLOR)

Interim Service Head, Procurement & Corporate Programmes, Resources (M. Abrahams)

Mr Naylor, Corporate Director Resources, at the request of the Chair, in introducing the report:

·                    Briefly summarised the key points contained therein.

·                    Addressed the matters raised by the Overview and Scrutiny Committee, held on 5^th October 2010, in relation to the report; as set out in the tabled sheet of questions and comments presented by the Chair of the Overview and Scrutiny Committee earlier in the proceedings:

A brief discussion followed which focused on the following points:-

·                    Councillor Edgar, Lead Member Resources, commented that the recommendation contained in the report requested that the Cabinet specifically identify contracts where it felt it appropriate that a further report required its consideration prior to contract award by Chief Officers under delegated authority. Accordingly Councillor Edgar proposed the following amendment to the recommendation set out in the report for the consideration of members of the Cabinet:

“That a specific report relating to contracting strategy/ contract award be submitted for Cabinet consideration in respect of the following contract, prior to contract award by an appropriate Chief Officer for the service area:

o             DR3232 “Temporary Accommodation”

·                    Clarification/ assurance was sought and given that where the Cabinet had previously requested that reports regarding specific contracts be brought to Cabinet for consideration prior to award of contract by Chief Officers, these had been reported, where that was appropriate in the context of contractual timelines, or would be so reported to a future Cabinet meeting.

·                    Clarification/ assurance was sought regarding an automated telephony service which was not responsive where people spoke with an accent and required review. Mr Naylor undertook to attend the next meeting of the Overview and Scrutiny Committee to provide a detailed response.

The Chair Moved both recommendations set out in the report (taking account of the amendment proposed by Councillor Edgar) with the following further amendment in relation to recommendation 2.1, for the consideration of members of the Cabinet: “That the contract summary attached at Appendix 1 to the report be noted”; and it was: -

Resolved

1.         That the contract summary at Appendix 1 to the report (CAB 045/101) be noted; and

2.         It be agreed that a specific report, relating to contracting strategy/ contract award be submitted for Cabinet consideration in respect of the following contract, prior to contract award by an appropriate Chief Officer for the service area:

·              DR3232 “Temporary Accommodation”

3.         That the relevant Corporate Director who holds the budget for the service area be authorised to award the contract or contracts listed in Appendix 1 to the report (CAB 045/101) where Cabinet do not require a further report (see resolution 2 above), and after consultation with the Assistant Chief Executive (Legal Services), to arrange for the execution of all necessary contract documents.

Resolved:

1.         That the report of the Scrutiny Working Group on Reducing Worklessness amongst Young Adults 18-24, as set out in Appendix 1 to the report (CAB 046/101), be noted; and

2.         That the response to the recommendations from the Scrutiny Working Group, as set out in Appendix 2 to the report (CAB 046/101), be agreed; noting that continuing consideration is to be given to the emerging policy changes and public sector funding decisions of the new Coalition Government that have been made since the agreement of these recommendations by the Overview and Scrutiny Committee in March 2010. 

Action by:

CHIEF EXECUTIVE (K. COLLINS)

Acting Joint Service Head Scrutiny & Equalities, Chief Executive's (H. Ali)

Scrutiny Policy Manager, Scrutiny & Equalities, Chief Executive's (A. Hoque)

Scrutiny Policy Officer (M. Ahad)

Clarification/ assurance was sought and given as to whether it would be necessary for the report/ recommendations of the Scrutiny Working Group and associated action plan to be brought back for Cabinet consideration in the context of the imminent Coalition Government announcement of the funding available for Tower Hamlets, as some of the action plan may not be deliverable due to lack of resources.

The Chair:

·                    In Moving for the consideration of members of the Cabinet that:

o                   In relation to recommendation 2.1 contained in the report, that the report of the Scrutiny Working Group on Reducing Worklessness amongst Young Adults 18-24, as set out in Appendix 1 to the report, be noted.

o                   Recommendation 2.2, as set out in the report be agreed.

·                    Commented, with reference to the action plan attached at Appendix 2 to the report, that the section summarising resource implications of the scrutiny working group recommendations was a good principle and should be adopted for all future reports of this kind.

·                    Summarised by formally thanking former Councillor A.A Sardar for the time and effort he had invested in the scrutiny review. It was a good report that probed the underlying reasons as to  why a large number of young people with good A levels, GCSEs and degrees could not secure work.

And it was: -

Resolved:

1.         That the report of the Scrutiny Working Group on Reducing Worklessness amongst Young Adults 18-24, as set out in Appendix 1 to the report (CAB 046/101), be noted; and

2.         That the response to the recommendations from the Scrutiny Working Group, as set out in Appendix 2 to the report (CAB 046/101), be agreed; noting that continuing consideration is to be given to the emerging policy changes and public sector funding decisions of the new Coalition Government that have been made since the agreement of these recommendations by the Overview and Scrutiny Committee in March 2010. 

Councillor A. Ullah declared a personal interest in Agenda item 7.3 “Mainstream Grants Advice Service Corporate Match Funding Programmes – Arrangements for 2011 and beyond” (CAB 047/101). The declaration of interest was made on the basis that the report contained recommendations regarding the Mainstream Grants Advice Service which could have implications for the Wapping Bangladeshi Association, and Councillor Ullah was a member of the governing body of the Wapping Bangladeshi Association.

Councillor A. Ullah, withdrew from the meeting following the conclusion of the Cabinet deliberations in respect of agenda item 10.3 considered earlier in the proceedings following a variation of the order of business, and did not return to the proceedings.

Resolved

1.         That the business case for continuing to provide Advice Services, as set out in paragraphs 6.1 to 6.4 of the report (CAB 047/101), be noted;

2.         That the recommendations relating to the timetable for re-commissioning Advice Services, as set out in paragraphs 6.17 to 6.20 of the report be agreed:

(a)    That current arrangements are ‘rolled-over’ to 2011/12;

(b)    That services be re-commissioned in 2012 for the period 2012/15;

3.         That the way forward for commissioning Corporate Match Funding projects, as detailed in paragraphs 6.31 to 6.35 of the report (CAB 047/101), be agreed;

4.         That Service Agreements for projects currently funded by Corporate Match Funding be extended for three months to 30 June 2011, as set out in paragraph 6.35 of the report (CAB 047/101).

Action by:

CORPORATE DIRECTOR RESOURCES (C. NAYLOR)

Service Head Strategy and Performance, Chief Executive’s (L. Russell)

Community Resources Officer - Advice and Anti-Poverty, Strategy and Performance, Chief Executive’s (M. Farrelly)

Funding & Development Manager, Strategy and Performance, Chief Executive’s (E. Haughton)

Councillor A. Ullah declared a personal interest in Agenda item 7.3 “Mainstream Grants Advice Service Corporate Match Funding Programmes – Arrangements for 2011 and beyond” (CAB 047/101). The declaration of interest was made on the basis that the report contained recommendations regarding the Mainstream Grants Advice Service which could have implications for the Wapping Bangladeshi Association, and Councillor Ullah was a member of the governing body of the Wapping Bangladeshi Association.

Councillor A. Ullah, withdrew from the meeting following the conclusion of the Cabinet deliberations in respect of agenda item 10.3 considered earlier in the proceedings following a variation of the order of business, and did not return to the proceedings.

Ms Russell, Service Head Strategy and Performance, at the request of the Chair, in introducing the report:

·                    Summarised the key points contained therein, highlighting in particular:

o                   The Authority’s Advice Service moved from a grant funding to a ‘needs led’ commissioning approach in 2008, and was now due to be re-commissioned in April 2011. However it was proposed that commissioning be delayed and current contractual arrangements be rolled over for 1 year. The rationale for this was based on:

Ø                  General uncertainty around the national funding situation and the budgetary implications for Tower Hamlets.

Ø                  Structural changes in the Advice Sector and cessation of some funding regimes.

Ø                  A strong business case for continued advice provision, given levels of demand and in the context of welfare reform being introduced by Government.

Ø                  A recent review had shown current service providers were performing well.

It was considered that a period of stability was needed to allow an opportunity to develop the best sustainable programme for commissioning local advice services in the context of known resources.

o                   The Corporate Match Funding (CMF) budget had been used to fund Third Sector organisations and the annual programme was due to be re-commissioned in April 2011. However this too was dependent on the Authority’s Budget setting process and the decisions arising in December/ January. Additionally the CMF programme needed to be congruent with the Employment Strategy, due for consideration in the near future. it was therefore proposed that current commissioning arrangements be extended for 3 months to align the CMF and Budget process.

·                    Addressed the matters raised by the Overview and Scrutiny Committee, held on 5^th October 2010, in relation to the report; as set out in the tabled sheet of questions and comments presented by the Chair of the Overview and Scrutiny Committee earlier in the proceedings:

A discussion followed, during which the proposals in the report were broadly welcomed, and which focused on the following points:-

·                    Consideration that it was entirely sensible for the CMF process to be aligned with the Authority’s Budget process, but clarification/ assurance was sought and given that a “one off” re-alignment was required to effect this and avoid future timing problems. Also clarified that the Mainstream Grant funded Commissioning process would be aligned with the Budget process from April 2012.

·                    Consideration that  ...  view the full minutes text for item 7.3

Councillor D. Jonesdeclared a personal interest in Agenda item 8.1 “Food Law Enforcement Service Plan 2010/2011” (CAB 048/101). The declaration of interest was made on the basis that the report contained recommendations relating to the Tower Hamlets Primary Care Trust and Councillor Jones was a non-executive member of the governing body of the Tower Hamlets Primary Care Trust.

Resolved

That, subject to (a) below, the Tower Hamlets Food Law Enforcement Plan 2010/2011 and Food Sampling Policy, attached at Appendix 1 to the report (CAB 048/101), be approved.

(a) Inclusion within the Executive Summary of a fuller explanation of the nature of a Food Hygiene Inspection and a Food Standards inspection, why these were undertaken and the benefits arising from such inspections.

Action by:

CORPORATE DIRECTOR COMMUNITIES, LOCALITIES AND CULTURE

(S. HALSEY)

Service Head Environmental Control, Communities Localities and Culture (B. Jones)

Head of Trading Standards & Environmental Health (Commercial), Communities Localities and Culture (C. Perrins)

Environmental Health (Commercial) Service Manager, Communities Localities and Culture (David Tolley)

Councillor D. Jonesdeclared a personal interest in Agenda item 8.1 “Food Law Enforcement Service Plan 2010/2011” (CAB 048/101). The declaration of interest was made on the basis that the report contained recommendations relating to the Tower Hamlets Primary Care Trust and Councillor Jones was a non-executive member of the governing body of the Tower Hamlets Primary Care Trust.

Mr Halsey, Corporate Director Communities Localities and Culture, at the request of the Chair in introducing the report, briefly summarised the key points contained therein, highlighting in particular the notable successes of the Environmental Health service during 2009/2010 set out at paragraph 5.7 of the report.

Mr Tolley, Environmental Health [Commercial] Service Manager, at the request of the Chair addressed the matters raised by the Overview and Scrutiny Committee, held on 5^th October 2010, in relation to the report; as set out in the tabled sheet of questions and comments presented by the Chair of the Overview and Scrutiny Committee earlier in the proceedings:

A brief discussion followed, during which the proposals in the report were broadly welcomed, and which focused on the following points:-

·                    Councillor Edgar, Lead Member Resources, commented that the Environmental Health Service was clearly an important one, however additional clarity as to the elements it comprised would be useful. He considered that a fuller explanation of the nature of a Food Hygiene Inspection and a Food Standards inspection, why these were undertaken and the benefits arising from such inspections was required, and this should be included in the executive summary for the Food Law Enforcement Service Plan 2010/11. Accordingly he proposed, for the consideration of members of the Cabinet, that the recommendation contained in the report be agreed subject to this amendment:

·                    With reference to the first page of the executive summary for the Food Law Enforcement Service Plan 2010/11 [page 295 of the agenda], commented that the Council was successful in carrying out required food hygiene inspections (97.6%) but less successful in undertaking required food standards inspections (44%). Accordingly clarification/ assurance was sought and given as to the reasons for the latter underperformance.

The Chair Moved the recommendations as set out in the report (taking account of the amendment proposed by Councillor Edgar); and it was:-

Resolved

That, subject to (a) below, the Tower Hamlets Food Law Enforcement Plan 2010/2011 and Food Sampling Policy, attached at Appendix 1 to the report (CAB 048/101), be approved.

(a) Inclusion within the Executive Summary of a fuller explanation of the nature of a Food Hygiene Inspection and a Food Standards inspection, why these were undertaken and the benefits arising from such inspections.

Nil items.

Nil items.

The Clerk advised that there were no business to be considered under this section of the agenda.

Resolved

1.         That the report on Strengthening Community Leadership, as set out in Appendix A to the report (CAB 049/101), be noted; and

2.         That the response to the recommendations from the Scrutiny Working Group, as set out in Appendix B to the report (CAB 049/101), be agreed; noting that continuing consideration is to be given to the emerging policy changes and public sector funding decisions of the new Coalition Government that have been made since the agreement of these recommendations by the Overview and Scrutiny Committee in April 2010.

Action by:

CHIEF EXECUTIVE (K. COLLINS)

Acting Joint Service Head Scrutiny & Equalities, Chief Executive's (H. Ali)

Scrutiny Policy Manager, Scrutiny & Equalities, Chief Executive's (A. Hoque)

The Chair:

·                    In Moving for the consideration of members of the Cabinet that:

o                   In relation to recommendation 2.1 contained in the report, that the report of the Scrutiny Working Group for Strengthening Local Community Leadership, as set out in Appendix A to the report, be noted.

o                   Recommendation 2.2, as set out in the report be agreed.

·                    Welcomed, with reference to Appendix B “Response to Scrutiny Review Working Group Review on Strengthening Local Community Leadership” - Recommendation 13, that the Council would not be implementing the proposal regarding allocation of Ward based budgets. He acknowledged the recommendation had been made in good faith, but considered that in the current environment of financial constraint it made no sense and was not affordable.

·                    Summarised that the Council had been identified to already have strong community leadership, however the scrutiny review had been useful and provided the basis for taking this area of activity forward.

And it was: -

Resolved

1.         That the report on Strengthening Community Leadership, as set out in Appendix A to the report (CAB 049/101), be noted; and

2.         That the response to the recommendations from the Scrutiny Working Group, as set out in Appendix B to the report (CAB 049/101), be agreed; noting that continuing consideration is to be given to the emerging policy changes and public sector funding decisions of the new Coalition Government that have been made since the agreement of these recommendations by the Overview and Scrutiny Committee in April 2010.

Resolved

1.         That Quarter 1 2010/11 performance be noted including areas where further work is needed to ensure the Authority delivers improved outcomes. Also that members of the Cabinet discuss reported underperformance, and associated mitigating action, pertaining to their Lead Member portfolios with Corporate Directors as appropriate;

2.         That the Council’s financial position, as outlined in paragraphs 5 and 6 and appendices 4, 5 and 7 of the report (CAB 050/101), be noted;

3.         That the actions being taken to address the reported overspends be noted;

4.                  That the target adjustment requests, as set out in Appendix 3a to the report (CAB 050/101) be agreed; and

Action by:

CORPORATE DIRECTOR RESOURCES (C. NAYLOR)

Service Head Strategy and Performance, Chief Executive’s (L. Russell)

Service Head Corporate Finance, Resources (A. Finch)

A brief discussion took place which focused on the following points:-

·                    Clarification/ assurance was sought and given, with reference to the projected budget overspends set out in Section 5 of the report that appropriate mitigating action was being taken to ensure there was no overspend at the financial year end. Mr Naylor, Corporate Director Resources added that the forecasts contained in the Quarter 2 Budget Monitoring report would reflect the outcomes of this mitigating action.

·                    Mr Naylor, Corporate Director Resources, advised members of the Cabinet  that the budget monitoring information contained in the report did not yet reflect the “in year” savings of £7.63 million agreed by the Cabinet in July 2010. He continued by informing Cabinet that good progress was being made in respect of delivering/ implementing these and remedial action being taken if appropriate.

·                    The Chair noted that underperformance against target was reported in a number of areas of activity, and considered it appropriate that members of the Cabinet discuss this and associated mitigating action, where it related to their Lead Member portfolios, with Corporate Directors as appropriate. Accordingly he proposed, for the consideration of members of the Cabinet, that recommendation 2.1 contained in the report be agreed subject to this amendment.

·                    Clarification/ assurance was sought and given, with reference to Appendix 1 “Tower Hamlets Index”, Strategic Indicator 225 “Average time to re-let property (days), regarding the adverse direction of travel and red traffic light reported. Under performance in this area was a matter for Tower Hamlets Homes to address and performance was now improving with more robust monitoring by the Authority.

·                    Councillor Edgar, Lead Member Resources, commented that had attended the meeting of the Overview and Scrutiny Committee the previous evening and shared their interest in both significant underspends and overspends. He had noted their particular concerns regarding the expenditure profile for capital programmes, but had also been reassured by the response of officers that this was due to the timing of the projects involved. He had stated previously that capital underspend was of particular concern in the current environment of fiscal constraint, as if available funding was not used it could be lost, and in this context he would be monitoring rates of spend to ensure they were at an appropriate level. He would also take up the point raised about the importance of carrying out building works on time to maximise the accessibility of buildings.

The Chair Moved (taking account of the amendment he had proposed during the deliberation of this item), that

·                    In relation to recommendation 2.1 contained in the report, that Quarter One 2010/11 performance be noted including areas where further work was needed to ensure the Authority delivers improved outcomes.

·                    Recommendation 2.2 to 2.4, as set out in the report be agreed.

And it was: -

Resolved

1.         That Quarter 1 2010/11 performance be noted including areas where further work is needed to ensure the Authority delivers improved outcomes. Also that members of the Cabinet discuss reported underperformance, and associated mitigating  ...  view the full minutes text for item 10.2

Councillor A. Ullah declared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that the report contained recommendations relating to Stifford Community Centre which was located in St Dunstan’s and Stepney Green Ward, and Councillor Ullah was one of the Ward Councillors for St Dunstan’s and Stepney Green Ward.

Councillor S. Alideclared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that:

·                    The report contained recommendations relating to Stifford Community Centre many users of which lived in Whitechapel Ward, and Councillor Ali was one of the Ward Councillors for Whitechapel Ward.

·                    Councillor Ali had been a member of the Authority’s Strategic Development Committee when an application for planning consent associated with the Stifford Community Centre had been considered.

Resolved

1.         That the grant of a lease of up to 99 years to Stifford Estate – Tinsley, Jamaica, Redmans and Stepney Green Tenants and Residents Association be approved in principle;

2.         That the Corporate Director Development and Renewal be authorised to finalise the detailed lease terms. Any such terms to be on a commercial basis and at market value at the time of sale;

3.         That the preconditions that the Stifford Centre will need to comply with prior to any lease being granted, be noted, namely: that capital funding is in place, a clear delivery plan agreed, demonstration of long-term viability, and completion of the lease within six months of a Cabinet decision;

4.                  That the requirement for the Stifford Centre to be decanted for the construction period, be noted; also that the Corporate Director Development and Renewal be instructed to support the Centre in finding temporary accommodation with any short-term letting being at market value and on commercial terms; and

5.                  With reference to resolution 2 and 3 above:

(a)               That the Corporate Director Development and Renewal be requested to examine the scope for the Authority to allow payment of the market value premium in instalments over a period of 5 years or more.

(b)               That should (a) above be possible, the Corporate Director Development and Renewal ensures the Stifford Tjrs Community Centre develop a viable long term business plan; including the raising of additional revenue sufficient to cover the annual impact of paying the premium in instalments.

(c)               That should the Corporate Director Development and Renewal identify (a) above to be possible and the business plan at (b) above to be viable, the matter be brought back for further Cabinet consideration.

Action by:

CORPORATE DIRECTOR DEVELOPMENT AND RENEWAL (A. DALVI)

Service Head Asset Management, Development and Renewal (A. Algar)

Councillor A. Ullah, withdrew from the proceedings following the conclusion of the Cabinet deliberations in respect of this item, being 6.20pm, and did not return to the proceedings.

Please note that the order of business was varied by resolution of the Cabinet earlier in the proceedings in order to allow this item to be considered following Agenda Item 4. “Deputations and Petitiions”, however for ease of reference the deliberations of the Cabinet, and subsequent decisions taken, are set out below in the order detailed in the agenda.

Councillor A. Ullah declared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that the report contained recommendations relating to Stifford Community Centre which was located in St Dunstan’s and Stepney Green Ward, and Councillor Ullah was one of the Ward Councillors for St Dunstan’s and Stepney Green Ward.

Councillor S. Alideclared a personal interest in Agenda item 10.3 “Stifford Community Centre – Proposed new lease to facilitate redevelopment” (CAB 051/101). The declaration of interest was made on the basis that:

·                    The report contained recommendations relating to Stifford Community Centre many users of which lived in Whitechapel Ward, and Councillor Ali was one of the Ward Councillors for Whitechapel Ward.

·                    Councillor Ali had been a member of the Authority’s Strategic Development Committee when an application for planning consent associated with the Stifford Community Centre had been considered.

Mr Algar, Service Head Asset Management, at the request of the Chair, in introducing the report:

·                          Summarised the key points contained therein, highlighting in particular:

o              The Stifford Tinsley, Jamaica, Redmans & Stepney Tenants and Residents Association Community Centre (Stifford Centre) was a well established community organisation providing a broad range of programmes and projects to local people in Stepney and beyond, and had established contracts with the Authority and the Tower Hamlets Primary Care Trust.

o              The Stifford Centre had ambitious re-development proposals and had obtained planning consent for a new four storey community centre that would enable it to provide a broader range of services from much improved premises.

o              Paragraph 6.1 of the report detailed that the Stifford Centre had estimated that £3.7 million would be required to meet the construction costs of the re-development scheme. However the Authority had been subsequently advised this would be £4.5 million with an additional £300,000 to purchase the leasehold interest in the land. The total funding required was therefore £4.8 million.

o              The Stifford Centre had raised a combination of grant and loan funding amounting to £1.9 million from “Community Builders” [The Social Investment Business], leaving a current funding gap of £2.9 million.

o              Officers were recommending that the Authority grant a long lease to the Stifford Centre with a number of pre-conditions.

Ø                 The issue of the lease’s market value was a technical one as the land required for the re-development was held by the Housing Revenue Account. As a consequence there were severe restrictions on the Authority disposing of the lease at less than the estimated market value of £300,000.

Ø                 The business  ...  view the full minutes text for item 10.3

To consider any other unrestricted business that the Chair considers to be urgent.

11.1         NOVEMBER CABINET – REVISED ARRANGEMENTS

Resolved

That the announcement by the Chief Executive, that the meeting of the Cabinet due to take place on 17^th November 2010 would now be held on 11^th November, be noted.

Action by:

ASSISTANT CHIEF EXECUTIVE – LEGAL SERVICES (I. FREEMAN)

Executive Team Leader, Democratic Services, Chief Executive’s (A. Taylor)

11.1         NOVEMBER CABINET – REVISED ARRANGEMENTS

Mr Collins, Chief Executive, advised members of the Cabinet that in order to align the November Cabinet meeting to accommodate the implications of a directly elected Mayor, and because of the potential for Eid-al-Adha to fall on either 16^th or 17^th November, he proposed in accordance with Constitutional provisions, that the meeting of the Cabinet currently due to take place on 17^th November 2010 would now be held on 11^th November. Members of the Cabinet would be informed of the time and venue for the meeting in due course.

Resolved

That the announcement by the Chief Executive, that the meeting of the Cabinet due to take place on 17^th November 2010 would now be held on 11^th November, be noted.

Resolved

That the exercise of Corporate Directors’ discretions as set out in Appendix 1 to the report (CAB 052/101) be noted.

Action by:

CORPORATE DIRECTOR RESOURCES (C. NAYLOR)

Service Head, Corporate Finance, Resources (A. Finch)

Chief Financial Strategy Officer, Corporate Finance, Resources (O. Shonola)

Finance Officer, Corporate Finance, Resources (L. Stone)

The Chair Moved the recommendation as set out in the report and it was: -

Resolved

That the exercise of Corporate Directors’ discretions as set out in Appendix 1 to the report (CAB 052/101) be noted.

In view of the contents of the remaining items on the agenda, the Committee is recommended to adopt the following motion:

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the Press and Public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government, Act 1972”.

EXEMPT/CONFIDENTIAL SECTION (PINK)

Resolved:

That pursuant to regulation 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and public be excluded from the remainder of the meeting:

(a)       As it was likely, in view of the nature of the business to be transacted in Section Two of the agenda, that if members of the public were present during consideration of this business there would be disclosure of exempt information.

·                    Exempt information is defined in section 100I and, by reference, Schedule 12A of the Local Government Act 1972 (“the 1972 Act”).  To be exempt, information must fall within one of the categories listed in paragraphs 1 to 7 of Schedule 12A, must not fall within one of the excluded categories in paragraphs 8 and 9 and the public interest in maintaining the exemption must outweigh the public interest in disclosing the information.

o                   Agenda item 14. “Exempt/ Confidential Minutes” (of the meeting of the Cabinet held on 8^th September 2010) contained information

Ø                  Relating to any individual.

Ø                  The financial or business affairs of any particular person (including the authority holding that information).

Ø                  Any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

(b)               As although there is a public interest favouring public access to local authority meetings, in this case the Cabinet concluded that given the information contained in:

o                   Agenda Item 14. “Exempt/ Confidential Minutes” (of the meeting of the Cabinet held on 8^th September 2010) relating to

o                   any individual.

o                   The financial or business affairs of any particular person (including the authority holding that information).

o                   Any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

that the public interest in maintaining the exemption on the information outweighed the public interest in disclosing it.

SUMMARY OF EXEMPT PROCEEDINGS

The Chair Moved and it was: -

Resolved:

That pursuant to regulation 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and public be excluded from the remainder of the meeting:

(a)       As it was likely, in view of the nature of the business to be transacted in Section Two of the agenda, that if members of the public were present during consideration of this business there would be disclosure of exempt information.

·                    Exempt information is defined in section 100I and, by reference, Schedule 12A of the Local Government Act 1972 (“the 1972 Act”).  To be exempt, information must fall within one of the categories listed in paragraphs 1 to 7 of Schedule 12A, must not fall within one of the excluded categories in paragraphs 8 and 9 and the public interest in maintaining the exemption must outweigh the public interest in disclosing the information.

o                   Agenda item 14. “Exempt/ Confidential Minutes” (of the meeting of the Cabinet held on 8^th September 2010) contained information

Ø                  Relating to any individual.

Ø                  The financial or business affairs of any particular person (including the authority holding that information).

Ø                  Any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

(b)               As although there is a public interest favouring public access to local authority meetings, in this case the Cabinet concluded that given the information contained in:

o                   Agenda Item 14. “Exempt/ Confidential Minutes” (of the meeting of the Cabinet held on 8^th September 2010) relating to

o                   any individual.

o                   The financial or business affairs of any particular person (including the authority holding that information).

o                   Any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

that the public interest in maintaining the exemption on the information outweighed the public interest in disclosing it.

SUMMARY OF EXEMPT PROCEEDINGS

To confirm as a correct record of the proceedings the exempt / confidential minutes of the ordinary meeting of the Cabinet held on 8^th September 2010.

Minutes of the meeting of the Cabinet held on 8^th September 2010 agreed.

Minutes of the meeting of the Cabinet held on 8^th September 2010 agreed.

Nil items.

Nil items.

Nil items.

(Under provisions of Article 6 Para 6.02 V of the Constitution).

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.

To consider any other exempt/ confidential business that the Chair considers to be urgent.

Nil items.

Nil items.

Nil items.

Nil items.

Nil items.