The Grants Determination Sub-Committee:

·         Was informed that the Grant Register had been established at the request of Commissioners to provide a database of all organisations in receipt of grant funding from the Council.

·         Noted the submission from the Chair of Grants Scrutiny Sub-Committee he will be involved in and consulted on the content of the new Grants GIFT system that is due to be introduced in 2018.

DECISION

1.    That the content of the Grants Register be noted.

2.    That it be noted that the Register has been expanded to include additional information relating to the receiving organisations and the grants awarded.

3.    That it be noted that no further information was requested to be added to the Grants Register at this time.

The Grants Determination Sub-Committee was informed that the Grant Register had been established at the request of Commissioners to provide a database of all organisations in receipt of grant funding from the Council.

The Sub Committee heard from the Chair of GSSC and noted that he will be involved in and consulted on the content of the new Grants GIFT system that is due to be introduced in 2018.

The Chair invited Members of the Sub-Committee to comment on the report and they indicated that they had no comments that wished to make.

RESOLVED:

1.    That the content of the Grants Register be noted.

2.    That it be noted that the Register has been expanded to include additional information relating to the receiving organisations and the grants awarded.

3.    That it be noted that no further information was requested to be added to the Grants Register at this time.

Steve Hill, Head of Benefits Service reported the Grants Register was a central database of all live Council grants. The register had been updated on a quarterly basis and disseminated to grant managers for information.

The register had undergone a number of iterations and now includes further information such as whether the grant is delegated or not. He said the GIFTS system would be live by April 2018 and this would provide real time information on grant funding.

Members of the Sub-Committee made the following comments:

·         The Chair requested a meeting with Steve Hill prior to the GIF software going live.

·         It would be helpful to have information on Grants which have been discussed by the sub-committee; how these fit into the cycle, the date when they were last reviewed and when they are next to be reviewed.

·         The column stating cost centre should be removed.

The Sub-Committee AGREED to recommend to the Grants Determination Sub-Committee to:

1.    NOTE the grants register and comment on what additional information the grants register could contain for future meetings.