Issue - meetings
Event Fund Awards Report
Meeting: 01/11/2016 - Grants Scrutiny Sub-Committee (Item 7)
7 Event Fund Awards Report PDF 201 KB
Additional documents:
- 6.4.1 Event Fund Awards Reports - Appendix A, item 7
PDF 42 KB
- 6.4.2 Event Fund Awards - Appendix B Equality Analysis (EA) cleared F&L 241016, item 7
PDF 107 KB
- 6.4.3 Event Fund Awards - Appendix C - EA Checklist cleared F&L 241016, item 7
PDF 62 KB
- 6.4.4 Event Fund Awards - Appendix D monitoring cleared F&L 241016, item 7
PDF 485 KB
Minutes:
The Sub Committee considered the Events Fund Awards 2016/17 presented by Stephen Murray and Alison Denning.
Stephen Murray informed the Sub Committee that the report covered the 1st quarter of Event Fund applications between 1st April 2016 and 30th June 2016 and that the Event Fund is a small grant fund for community arts events which has been operating successfully for a number of years and works on a rolling programme with monthly deadlines to support small scale local events.
Alison Denning referred to paragraphs 3.1 – 3.7 of the report that identified the following –
· Annual budget for the Event Fund is £52,500;
· Maximum grant award is £2,500, however, most awards are in the region of £500 - £1,500;
· A total of £15,200 was awarded in the Quarter 1;
· Applications are assessed by 3 officers independently of each other and are initially checked for eligibility;
· If not eligible then applications are rejected and not assessed;
· If eligible then applications are scored across 7 sections on the assessment form;
· Each area attracts a maximum score of 5 with the overall application receiving a maximum score of 35 by each assessor;
· The 3 assessor’s scores are then added together to give a maximum score of 105;
· The minimum score of 63 is required to be considered for funding, but the ultimate decision is made by the Service Head for CLC.
· A total of 31 applications were received in Quarter 1;
· A total of 24 applications were awarded funding;
· A total of 7 applications were declined funding;
· 2 applications did not send in their acceptance packs despite a number of reminders and was therefore disqualified;
· From the £52,500 annual grant allocation, up to £5,000 was set aside for events to celebrate the Queen’s 90th Birthday in June 2016;
· Awards were offered up to £250, with 10 applications being received and 10 applications being awarded £250 each; and
· With the adoption of the online Grants system for the 2016/17 period, reports can be generated automatically and will be uploaded onto the Tower Hamlets Council Online Grant Portal which would allow access to the general public, Commissioners and Councillors to view the amounts awarded via the Event Fund.
The Chair enquired about the 7 events that were declined and the reasons for declining their applications and welcomed the monitoring information about the applicants but also need clarification on the over representation of certain postcode areas e.g. E1W and E2 and also what is being done to increase the applications from under-represented areas of the Borough.
Alison Denning informed the Sub Committee that the report is specifically for the 1st Quarter of the year and since then improvements have been made to monitor information and address any issues that may arise during the course of the year. She also stated that the 7 applications that were declined were based upon a number of reasons including some organisations applied for funds over the maximum limit, some budgets didn’t balance, information did not ... view the full minutes text for item 7