The Pre-Decision Scrutiny Questions and responses were noted.

DECISION

1.    To authorise the re-procurement and subsequent awarding of a cleaning and associated services contract for a term of five years with the option to extend for a further year based on service provision, subject to best value considerations being satisfied

2.    To authorise a two month extension to the existing contract arrangement to enable the re-procured contract to commence on 3 July 2017.

3.    To note that funding for the procurement exercise is through the General Fund revenue accounts across the various Council services

4.    To delegate authority to the Corporate Director of Development and Renewal following consultation with the Lead Member to enter into all necessary agreements to give effect to the decisions in recommendations 1 and 2

5.    To authorise the Service Head – Legal Services after consultation with the Corporate Director of Development and Renewal to execute and enter into all necessary agreements

Action by:

CORPORATE DIRECTOR, DEVELOPMENT AND RENEWAL (A. DALVI)

(Interim Head of Facilities Management (S. Raishbrook)

Councillor David Edgar, Cabinet Member for Resources, introduced the report on the proposed approach to the re-procurement of the cleaning and associated services contracts. He highlighted the locations involved and the list of services required. He noted the Pre-Decision Scrutiny Question and the answer provided. It was noted than an in-house bid was welcome but not necessarily expected due to the size and complexity of the contracts listed.

The Mayor noted the discussion and agreed the recommendations as set out in the report.

RESOLVED

1.    To authorise the re-procurement and subsequent awarding of a cleaning and associated services contract for a term of five years with the option to extend for a further year based on service provision, subject to best value considerations being satisfied

2.    To authorise a two month extension to the existing contract arrangement to enable the re-procured contract to commence on 3 July 2017.

3.    To note that funding for the procurement exercise is through the General Fund revenue accounts across the various Council services

4.    To delegate authority to the Corporate Director of Development and Renewal following consultation with the Lead Member to enter into all necessary agreements to give effect to the decisions in recommendations 1 and 2

5.    To authorise the Service Head – Legal Services after consultation with the Corporate Director of Development and Renewal to execute and enter into all necessary agreements