To confirm as a correct record of the proceedings the unrestricted minutes of the meeting of the Overview and Scrutiny Committee that was held the on   28^th September, 2016.

The Committee received the minutes of the last meeting as a result of considering the draft:

1. Councillor Abdul Asad indicated that the Committee should receive and update on the progress being made with regard to the appointment of the new co-opted members.

2. Councillor Clare Harrisson indicated that

Page 4 Item 5.3 Paragraph Question 1 Waste Management Services – Delivery Options (contract extension) she had been seeking clarification on if the contract had been extended with conditions attached as opposed to the redesigning of the contract.

Page 4 Item 5.3 Paragraph Question 2 Waste Management Services – Delivery Options (contract extension) this should have been referring to the extension and not the redesigning of the contract.

With particular reference in both instances to clarification if there would or would not be any changes specifically with regard to the extension of the contract 

Page 4 Item 5.3 Paragraph Question 3 Waste Management Services – Delivery Options (contract extension) that the reference with specifically relates to Member involvement in the extension and not the redesign of the contract.

Page 4 Item 5.9 Question 4 Contract Forward Plan Quarter 3 (2016/17) wished to see the business case that validates the decision to extend the existing leisure management contract. Together with why that decision was made and why it was felt that the decision to redesign was applicable for Waste as the contract was no longer fit for purpose yet not for Leisure Services.  Therefore, that there was an opportunity to undertake some positive work corporately to identify potential future savings.

Page 5 Item 5.9 Question 6 Contract Forward Plan Quarter 3 (2016/17) wanted to see what evidence will be provided on the financial planning and how we audit that.

3. Councillor Abdul Asad asked for clarity on the current situation with regard to the position regarding allegations of electoral fraud or malpractice that had been made in relation to the Tower Hamlets Mayoral election in 2014

Page 3 Item 12.1 Crime and Disorder Spotlight – Accordingly the Committee asked to receive a copy of the letter from Assistant Commissioner Helen King to the Editor Daily Telegraph regarding these allegations.

To confirm as a correct record of the proceedings the unrestricted minutes of the meeting of the Overview and Scrutiny Committee held on 1^st September, 2016 – To Follow.

The Committee received the minutes of the last meeting as a result of considering the draft:

1. Councillor Clare Harrisson indicated that she had been making reference to the fact that Southwark had undertaken a review of their procurement procedures and not that Southwark had brought the cleaning contract back in-house.

2. Councillor Ohid Ahmed drew Members attention to the following points:

That he had at the last meeting raised the issue of amendments to the minutes from the 21^st July, 2016 where Councillor Mukhir MBE and Councillor Abdul Asad's comments had not been included.  Accordingly, he formally requested that these comments in relation to those minutes in relation to the Youth Service be included and copies circulated to the Committee.

In addition, Councillor Ahmed expressed concern that the draft minutes from 1st September had not incorporated a summarised version of the Presentation from the Borough Commander Sue Williams, about Policing and Crime matters with particular reference to electoral fraud and the Police Services response including the letter from Assistant Commissioner Helen King to the Editor of the Telegraph. 

As a result of a full and wide ranging discussion on the above the Chair Moved and it was:-

RESOLVED

That the unrestricted minutes of the meeting of the Overview and Scrutiny Committee held on 1^st September be approved as a correct record of the proceedings subject to the following amendment.  Which was to be inserted for clarity and in response to the questions raised regarding electoral fraud in Tower Hamlets?

12.1 Crime and Disorder Spotlight – Presentation

• Received an update from the Borough Commander Sue Williams about Policing and Crime matters in relation to electoral fraud and the Police Services response including the letter from Assistant Commissioner Helen King, Assistant Commissioner, Professionalism, Metropolitan Police Service to Katharine Viner the Editor of the Telegraph.