DECISION

1.    To approve the proposed timetable for reporting CIL and S106 income, allocation and expenditure information. It is proposed that quarterly reports will be provided on to Cabinet. Reporting to the Overview and Scrutiny Committee will be undertaken on an annual basis.

2.    To note the latest positions regarding the Council’s CIL and S106 income and expenditure information.

3.    To agree  that  the Infrastructure Delivery Steering Group can  recommend to the Corporate Director of Development and Renewal (or equivalent) the  sign off  of a ‘Record of Corporate Director’s Actions’ form authorising the allocation of CIL and S106 as in I. and II. below:

                            I.        The allocation of CIL and S106 funding of up to £250,000 to infrastructure projects ;

                          II.        The allocation of S106 income where contributions are due to expire imminently;

4.    For all approvals granted in accordance with recommendation 3 above, to approve the implementation of a process to allow the Mayor to review the decision made.

5.    To approve the proposed approach to engaging with the Commissioners where decisions sought involve the provision of grants.

6.    To approve the proposal to integrate the process for completing ‘Records of Corporate Director’s Actions’ forms into the IDF approval process.

7.    To approve the proposal to integrate the adoption of Capital budgets of up to £1 million by the Mayor in Cabinet into the IDF approval process.

8.    To approve the proposal to integrate the adoption of Capital budgets of over £1 million by Full Council into the IDF approval process. This does not apply in the case of the adoption of Capital budgets through the Council’s annual budget-setting process.

9.    To note and approve the proposed approach to approving the funding and delivery of infrastructure projects through the IDF approval process.

10. To approve the proposals for enabling the identification of new infrastructure projects by the Mayor and Councillors who attend the Infrastructure Delivery Board. Approve the process proposed that will enable officers to seek initial views on infrastructure projects from the Infrastructure Delivery Board.

11. To approve the Terms of Reference, along with any proposed amendments, for the Infrastructure Delivery Steering Group; and the Terms of reference for the Infrastructure Delivery Board. These documents will reflect the decisions made in respect of this report.

12. To note that proposals for the Local Infrastructure Fund are currently proposed to follow to the next Cabinet meeting. The Local infrastructure fund will enable localities to more directly inform spending decisions in respect of a proportion of CIL income collected.

Action by:

CORPORATE DIRECTOR, DEVELOPMENT AND RENEWAL (A. DALVI)

(Service Head Planning and Building Control (O. Whalley)

Councillor Rachel Blake, Cabinet Member for Strategic Development, introduced the report. She explained that the report set out the new, transparent, process for allocating S106 and CIL funds. She highlighted the information contained in the Appendices including decision flowcharts, guidelines for identifying projects and the relationship with the Council’s Commissioners.

The Mayor welcomed the report and the transparency it brought to the decision making process. He highlighted the need to balance spending on projects in direct proximity to a development against dealing with the wider impact on the Borough as a whole. He noted the delegation to officers of spending below £250k but highlighted that he still expected to be kept informed of those decisions. He agreed the recommendations as set out in the report.

RESOLVED

1.    To approve the proposed timetable for reporting CIL and S106 income, allocation and expenditure information. It is proposed that quarterly reports will be provided on to Cabinet. Reporting to the Overview and Scrutiny Committee will be undertaken on an annual basis.

2.    To note the latest positions regarding the Council’s CIL and S106 income and expenditure information.

3.    To agree  that  the Infrastructure Delivery Steering Group can  recommend to the Corporate Director of Development and Renewal (or equivalent) the  sign off  of a ‘Record of Corporate Director’s Actions’ form authorising the allocation of CIL and S106 as in I. and II. below:

                            I.        The allocation of CIL and S106 funding of up to £250,000 to infrastructure projects ;

                          II.        The allocation of S106 income where contributions are due to expire imminently;

4.    For all approvals granted in accordance with recommendation 3 above, to approve the implementation of a process to allow the Mayor to review the decision made.

5.    To approve the proposed approach to engaging with the Commissioners where decisions sought involve the provision of grants.

6.    To approve the proposal to integrate the process for completing ‘Records of Corporate Director’s Actions’ forms into the IDF approval process.

7.    To approve the proposal to integrate the adoption of Capital budgets of up to £1 million by the Mayor in Cabinet into the IDF approval process.

8.    To approve the proposal to integrate the adoption of Capital budgets of over £1 million by Full Council into the IDF approval process. This does not apply in the case of the adoption of Capital budgets through the Council’s annual budget-setting process.

9.    To note and approve the proposed approach to approving the funding and delivery of infrastructure projects through the IDF approval process.

10. To approve the proposals for enabling the identification of new infrastructure projects by the Mayor and Councillors who attend the Infrastructure Delivery Board. Approve the process proposed that will enable officers to seek initial views on infrastructure projects from the Infrastructure Delivery Board.

11. To approve the Terms of Reference, along with any proposed amendments, for the Infrastructure Delivery Steering Group; and the Terms of reference for the Infrastructure Delivery Board. These documents will reflect the decisions made in respect of  ...  view the full minutes text for item 5