DECISION

1.    To note that a report on contract CLC 5029 (Healthwatch Tower Hamlets) is due at Cabinet in June to consider the specifications to be used in the process.

2.    That a report be prepared for Cabinet on contract CS 5030 (Bow Primary School) for Cabinet approval.

3.    That contract LPG 5043 (Statutory Public Notice & External Printed Media Advertising) proceed but that discussions take place on the best way of keeping Cabinet informed of the process.

4.    That all other contracts may proceed to contract award after tender as planned.

5.    To authorise the Service Head – Legal Services to execute all necessary contract documents in respect of the awards of contracts referred to in the above recommendations.

In respect of the Supplementary Report on contracts for the supply of natural gas and electricity:

6.    To note Note the procurement strategy for contracts for the supply of natural gas and electricity for both large 100kW and smaller Sub 100kW sites for the period from April 2017 for three years until the end of March 2020.

7.    To approve that the council continues to purchase for the majority of the contract through the government’s Crown Commercial Services framework.

8.    To approve that energy supplies for sites within the council’s direct control (operational buildings, idea stores, street lighting etc.) are purchased through an energy broker.

9.    To delegate authority to the Corporate Director of Development & Renewal to comply with the agreed buying and management strategy for the duration of the contract. This includes the removal of parties or clients in the contract who do not adhere to the terms and conditions of the service level agreement that they enter into with the council. 

Action by:

ALL DIRECTORS/DIRECTORATES

CORPORATE DIRECTOR, RESOURCES (Z. COOKE)

(Head of Procurement (Z. Ahmed)

Councillor David Edgar, Cabinet Member for Resources, introduced the report. He highlighted that this regular report provided Members with an opportunity to request more detailed reports on any specific contracts that were of interest or concern.

Members proceeded to discuss the report. The Mayor agreed that a report on Healthwatch would be useful but noted that one was already planned for June Cabinet. He requested more information on the contract relating to publication of statutory notices and media advertising. He also requested more information about the provision of new school places at Bow Primary School. However, he stated that he did not wish to delay that contract process. Finally the Mayor noted the included supplementary report on the supply of gas and electricity.

The Mayor agreed the recommendations subject to the above requests for reports on particular contracts. He also agreed the recommendations set out in the supplementary report.

RESOLVED

1.    To note that a report on contract CLC 5029 (Healthwatch Tower Hamlets) is due at Cabinet in June to consider the specifications to be used in the process.

2.    That a report be prepared for Cabinet on contract CS 5030 (Bow Primary School) for Cabinet approval.

3.    That contract LPG 5043 (Statutory Public Notice & External Printed Media Advertising) proceed but that discussions take place on the best way of keeping Cabinet informed of the process.

4.    That all other contracts may proceed to contract award after tender as planned.

5.    To authorise the Service Head – Legal Services to execute all necessary contract documents in respect of the awards of contracts referred to in the above recommendations.

In respect of the Supplementary Report on contracts for the supply of natural gas and electricity:

6.    To note the procurement strategy for contracts for the supply of natural gas and electricity for both large 100kW and smaller Sub 100kW sites for the period from April 2017 for three years until the end of March 2020.

7.    To approve that the council continues to purchase for the majority of the contract through the government’s Crown Commercial Services framework.

8.    To approve that energy supplies for sites within the council’s direct control (operational buildings, idea stores, street lighting etc.) are purchased through an energy broker.

9.    To delegate authority to the Corporate Director of Development & Renewal to comply with the agreed buying and management strategy for the duration of the contract. This includes the removal of parties or clients in the contract who do not adhere to the terms and conditions of the service level agreement that they enter into with the council.