Issue - meetings
Reference from Council - Watts Grove Depot Project
Meeting: 03/12/2013 - Overview & Scrutiny Committee (Item 7)
Report to Follow - To consider the information presented in the report and prepare a response for submission to Council.
Additional documents:
- Appendix 1 - Watts Grove OAS finance, item 7
PDF 63 KB
- Appendix 2 - Watts Grove OAS, item 7
PDF 74 KB
- Appendix 3.1_Executive Mayor decision log Watts Grove.PDF, item 7
PDF 55 KB
- Appendix 3.2_Exective Mayor Decision Watts Grove.PDF, item 7
PDF 15 KB
- Appendix 3.3_Executive Mayor report Watts Grove.PDF, item 7
PDF 103 KB
- Appendix 4.1_poplar Baths Cabinet report Part 1 4th July2012, item 7
PDF 110 KB
- Appendix 4.2_Poplar baths Cabinet report 4th July2012 Part 2, item 7
PDF 92 KB
- Appendix 5.1_July 2012 Cabinet approval minutes, item 7
PDF 107 KB
- Appendix 5.2_July 2012 decision sheet, item 7
PDF 17 MB
- Appendix 6.1_Poplar Baths part 1 report Jan 2013 cabinet, item 7
PDF 100 KB
- Appendix 7_Janurary 2013 cabinet decision sheet PBDC, item 7
PDF 17 MB
- Appendix 8_2013.11.23 OaS information matrix, item 7
PDF 19 KB
Minutes:
Please note that an element of OSC deliberations relating to this item of business took place in Part Two of the proceedings or “closed session” (Exempt/ Confidential Section of the agenda), for the reasons outlined by the Chair below. However, for ease of reference, the deliberations/ decision taken that pertain to the unrestricted report are set out below in the order detailed in the agenda.
The Chair informed the OSC that:
· The report comprised of two parts: an unrestricted report now before the OSC for consideration, and two appendices thereto which contained exempt/ confidential information (as defined in Schedule 12A of the Local Government Act 1972) due to its commercially sensitive nature, the consideration of which was required in “closed session” (Exempt/ Confidential Section of the agenda: agenda Item 14.1). After an initial introduction of the unrestricted report and any discussion thereof in “open session”, it would therefore be necessary to exclude the public and press during consideration of the exempt/ confidential appendices. However he considered it was important that as much of the discussion as possible took place in “open session”.
· It was disappointing that the Mayor and Cabinet Members with portfolio for this matter, nor any members of the Executive, were in attendance for this item. He reiterated that their absence meant that the OSC was unable to fulfil its constitutional function of undertaking full and appropriate scrutiny, by asking them questions/ holding them to account for decisions made by the Executive. In their absence he would ask Officers to introduce the report, but emphasised/ asked the OSC to note that Officers were only able to provide factual information eg on financial / contractual / process issues, and could not answer questions about the political rationale for decisions taken.
Special Circumstances and Reasons for Urgency
The Chair informed OSC members that the special circumstances and reasons for urgency associated with consideration of the report were set out on the front of the report as below:-.
“This matter was considered by the OSC at its meeting on 5 November 2013, following which, the matter was adjourned with requests for action as outlined in this report. Unfortunately, the time taken to complete the work was such that this report was not published with the main agenda for the Committee’s meeting of 3 December 2013. Given that the Committee is responding to a request from Council, the Committee may wish to deal with the item at its meeting of 3 December 2013 rather than waiting to a later meeting so as to allow the statutory notice period to be met.”
The Chair subsequently agreed the special circumstances and reasons for urgency, indicating that he was satisfied that the matter was urgent, as defined in the Authority’s Constitution (Part 4 Rules of Procedure, Section 4.2 Access to Information Procedure Rules, Rule 6 Items of Business, sub paragraphs 6.3 and 6.5. The special circumstances justifying urgency being as detailed above.
Ann Sutcliffe (Service Head Strategic Property) in ... view the full minutes text for item 7