DECISION

1.    Authorise the appropriate Corporate Director in consultation with the Mayor to award those contracts set out in Appendix 1 following an appropriate procurement exercise.

2.    Authorise the Director Legal Services (Monitoring Officer), to execute all necessary contract documents in respect of the awards of contracts.

Action by

CORPORATE DIRECTOR RESOURCES (J. LORRAINE)

Interim Programme Director – Procurement (A. Grant)

Councillor Saied Ahmed, Cabinet Member for Resources and the Cost of Living introduced the report that set out a forward plan of supply and service contracts over £1m in value, or capital works contracts over £5m. This provides Cabinet with the visibility of all high value contracting activity, and the opportunity to request further information regarding any of the contracts identified. This report provides information relating to quarter One of the 2024-2025 financial year. Only contracts which have not previously been reported are included in this report.

The Mayor welcomed the report.

RESOLVED that the Mayor in Cabinet:

1. Authorised the appropriate Corporate Director in consultation with the Mayor to award those contracts set out in Appendix 1 following an appropriate procurement exercise.

2. Authorised the Director Legal Services (Monitoring Officer), to execute all necessary contract documents in respect of the awards of contracts.

The Mayor announced that he noted and agreed the following urgency reasons for this report:

This item missed the statutory publication deadline due to several ongoing and complex clarifications needed on 2 of the appendices within the report. These are now resolved and the amendments made within the appended documents.

The report lists 5 items for either contract extension or a new procurement and these are all very tightly time bound, any delay past Cabinet will result in delays in getting to market which may result in services being delayed or stopped this in turn may lead to significant financial and reputational damage arising from services being delayed/stopped.

DECISION

1.    Authorise the appropriate Corporate Director in consultation with the Mayor to award those contracts set out in Appendix 1 following an appropriate procurement exercise, subject to amending R6021 Housing and Benefits IT System – Hosting, Support and Maintenance Agreement to insist on a minimum 10% overall contract value weighting for social value.

2.    Authorise the Director Legal Services (Monitoring Officer), to execute all necessary contract documents in respect of the awards of contracts.

Action by

CORPORATE DIRECTOR RESOURCES (J. LORRAINE)

Head of Procurement (A. Grant)

The Mayor announced that he noted and agreed the following urgency reasons for this report:

This item missed the statutory publication deadline due to several ongoing and complex clarifications needed on 2 of the appendices within the report. These are now resolved and the amendments made within the appended documents.

The report lists 5 items for either contract extension or a new procurement and these are all very tightly time bound, any delay past Cabinet will result in delays in getting to market which may result in services being delayed or stopped this in turn may lead to significant financial and reputational damage arising from services being delayed/stopped.

Councillor Saied Ahmed, Cabinet Member for Resources and the Cost of Living introduced the report that set out a forward plan of supply and service contracts over £1m in value, or capital works contracts over £5m to provide Cabinet with the visibility of all high value contracting activity, and the opportunity to request further information regarding any of the contracts identified for quarter One of the 2024-2025 financial year.

The Mayor welcomed the report, but noted that the contract on Housing and Benefits IT System – Hosting, Support and Maintenance Agreement did not specify the normal 10 per cent social value weighting criteria. The Mayor asked that this be rectified as per his preferred approach to all contracts.

RESOLVED that the Mayor in Cabinet:

1. Authorises the appropriate Corporate Director in consultation with the Mayor to award those contracts set out in Appendix 1 following an appropriate procurement exercise, subject to amending R6021 Housing and Benefits IT System – Hosting, Support and Maintenance Agreement to insist on a minimum 10% overall contract value weighting for social value.

2. Authorises the Director Legal Services (Monitoring Officer), to execute all necessary contract documents in respect of the awards of contracts.