Ms Miriam Adams, Interim Head of Pensions and Treasury presented the GDPR report. She said the Pension Board had received a presentation at its meeting. The GDPR regulation had come into effect in 2018 and the report and the appendices set out how the Pension Scheme would adhere to the regulation. Ms Adams said this would be circulated to all employers within the scheme. She said the Council’s Information and Governance team would have oversight for this and all staff are expected to complete the mandatory course available on the Learning Hub. She said workshops would also be held in addition to the e-learning course.

In response to comments and questions from members the following was noted:

• Councillor Edgar said it was important to ensure there were clear lines of responsibility in terms of the Pensions Dashboard, discussed earlier and where information is held. He said it was vital the personal information of Scheme Members was protected and compliant with GDPR regulations.

The Pensions Committee RESOLVED to:

1. Note the content of this report
2. Note the updated Full GDPR Privacy Notices and Employer’s Memorandum of Understanding issued by the LGA (Appendices 1-5).

Mr John Jones stated the GDPR presentation had covered most of the points relating to the LGPS being GDPR compliant and therefore he did not intend to go through the report.

Ms Adams said the Board should note the documents referred to in the report as these would be shared with all the employers in the Scheme and would also be available on the Council’s website. 

The Pensions Board RESOLVED to:

Note the recommendations being made to the Pensions Committee who were to consider this report at its meeting of 10^th March 2022.

The Committee is recommended to:

1. Note the content of this report
2. Note the updated Full GDPR Privacy Notices and Employer’s Memorandum of Understanding issued by the LGA (Appendices 1-5).