Issue - meetings
George Green School: Procurement of works and services
Meeting: 27/10/2021 - Cabinet (Item 6)
6 George Green School: Procurement of works and services 
PDF 249 KB
Additional documents:
Decision:
The Pre-Decision Scrutiny Questions and officer responses were noted.
DECISION
1. To authorise the procurement of an architect and multi-disciplinary design team to take the design and construction through to completion and the inclusion of this contract on the Contracts Forward Plan.
2. To authorise the procurement of an Employer’s Agent to take the construction through to completion.
3. To authorise the procurement of a construction contractor to undertake the construction work.
4. To note the budget approval of £51.400m for the development of George Green School and the funding sources identified and allocated for this purpose.
5. To authorise the Corporate Director place to award the contracts referred to above in consultation with the Corporate Director of Resources, subject to approval through the capital governance process and tenders being within the approved capital estimate.
6. To authorise the Corporate Director Place to enter into any agreements relating to and facilitating the above arrangements such as collateral warranties, novation agreements in order to protect the Council’s interests.
7. To note the Equalities Impact Assessment as set out in Paragraph 4.1 of the report.
Action by:
CORPORATE DIRECTOR PLACE (A. SUTCLIFFE)
(Head of Capital Delivery (J. Abraham)
Reasons for Decision
The council’s Financial Regulations and Procurement Rules require Cabinet approval for the appointment of services over £0.250m and works over £5.000m. The appointment of the architect and multi-disciplinary design team to develop the design to planning submission stage is expected to cost in excess of £0.250m and the works contract will significantly exceed £5.000m.
Alternative Options
The Q4 Contracts Forward Plan is due to be presented to Cabinet early next year. Without an earlier approval, the procurement of a design team to submit a planning application by April 2022 will be delayed and it will not be possible to deliver a replacement scheme by the target date of September 2024.
Minutes:
Councillor Asma Begum, Deputy Mayor and Cabinet Member for Children, Youth Services, Education and Equalities introduced the report that sought cabinet’s approval to progress the proposals for the redevelopment of George Green School. Councillor Begum advised that approval is sought to enable a multi-disciplinary team, including an architect to develop design proposals and provide such services as required. She advised that the delivery of the new school is hoped to be achieved via a phased approach without the need for an offsite decant.
Councillor Peter Golds, Leader of the Conservative Group, indicated he supported the proposal for the development without the need for an offsite decant, but suggested contingency provision be identified in case this cannot be achieved to avoid any disruption to education.
The cabinet discussed how the architectural design of the new school could reflect the unique aspects of the site and surrounding area.
The Mayor welcomed the report, which he felt represented an exciting opportunity for the local area and noted the pre-decision scrutiny questions and officer responses. He moved the recommendations as set out and they were agreed without dissent. It was:
RESOLVED:
1. To authorise the procurement of an architect and multi-disciplinary design team to take the design and construction through to completion and the inclusion of this contract on the Contracts Forward Plan.
2. To authorise the procurement of an Employer’s Agent to take the construction through to completion.
3. To authorise the procurement of a construction contractor to undertake the construction work.
4. To note the budget approval of £51.400m for the development of George Green School and the funding sources identified and allocated for this purpose.
5. To authorise the Corporate Director place to award the contracts referred to above in consultation with the Corporate Director of Resources, subject to approval through the capital governance process and tenders being within the approved capital estimate.
6. To authorise the Corporate Director Place to enter into any agreements relating to and facilitating the above arrangements such as collateral warranties, novation agreements in order to protect the Council’s interests.
7. To note the Equalities Impact Assessment as set out in Paragraph 4.1 of the report.
Action by:
CORPORATE DIRECTOR PLACE (A. SUTCLIFFE)
(Head of Capital Delivery (J. Abraham)
Reasons for Decision
The council’s Financial Regulations and Procurement Rules require Cabinet approval for the appointment of services over £0.250m and works over £5.000m. The appointment of the architect and multi-disciplinary design team to develop the design to planning submission stage is expected to cost in excess of £0.250m and the works contract will significantly exceed £5.000m.
Alternative Options
The Q4 Contracts Forward Plan is due to be presented to Cabinet early next year. Without an earlier approval, the procurement of a design team to submit a planning application by April 2022 will be delayed and it will not be possible to deliver a replacement scheme by the target date of September 2024.