Issue - meetings
Freedom of the Borough Award and Venue
Meeting: 29/07/2021 - Freedom of the Borough (Item 5)
Freedom of the Borough Award and Venue
Additional documents:
- Restricted enclosure 2 , View reasons restricted (5/2)
- Restricted enclosure 3 , View reasons restricted (5/3)
Minutes:
Matthew Mannion, Head of Democratic Services, presented a report on the Freedom of the Borough Award and Venue.
The panel reviewed the table of potential venues and associated costs. They were advised that there was still information being chased which would be brought to the next meeting.
It was agreed that whichever venue is chosen will need to be accessible, and at this point we would continue to work to obtain information for the Tower of London. The date of the event was provisionally scheduled by the panel for early October.
There was some discussion over whether the council meeting and ceremony should be held separately in order to better manage the event, or whether the full council meeting should form part of the event. If the meeting formed part of the event, the presentation ceremony would take place after any council business, followed by the reception. It was suggested that potentially an extraordinary Council meeting could be held straight after the September meeting to agree the awards. The formal ceremony could then be held at a later date.
The panel discussed whether there should be a dress code for the event and agreed due to the formal and prestigious nature of the ceremony, there should be.
RESOLVED
1. To hold an extraordinary meeting of the Council for the ceremony with the reception.
2. To review the information on venues at the next meeting, ensuring that the chosen venue is accessible.