Issue - meetings
Authority to renew the lease at Sonali Gardens to provide continuity of care
Meeting: 28/07/2021 - Cabinet (Item 6)
6 Authority to renew the lease at Sonali Gardens to provide continuity of care 
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Additional documents:
- 6.9a Appendix 1: Authority to renew the lease at Sonali Gardens , View reasons restricted (6/2)
- 6.9b Appendix. 2 Exempt information: Tower Hamlets Adults Day Care Centre Search , View reasons restricted (6/3)
- Webcast for Authority to renew the lease at Sonali Gardens to provide continuity of care
Decision:
The exempt appendices were noted.
DECISION
1. To note the position with regard tothe proposed new contracts for the provision of day care and community support hub and spoke activities service.
2. To note that premises at Sonali Gardens, which the Council holds on a lease from Clarion Housing, are required as an on-going location for the service and that the existing lease expires in March 2022.
3. To agree that the Council enters into a new lease for a term of up to 15 years, whilst seeking flexibility in the lease, and on the basis of the rent and other main commercial terms set out in Exempt Appendix 1 to the report.
4. To agree to delegate authority to the Corporate Director, Place Directorate to agree the remaining lease terms and any minor variations to the terms in the Appendices 1 to the report.
5. To Agree to issue a direct award to the Peabody Trust for the provision of day care at the maximum estimated value of £2,100,000 for up to 6 years (4+1+1 contract) at Sundial building and delegate authority to the Corporate Director, Health Adults and Communities Directorate, to agree the terms.
6. To agree that £135,000.00 funding (agreed by the Cabinet on 03/03/2021 to provide a community support hub service) will be added to the value of day care contracts in Sonali and Sundial to provide community support hub service. The proportion is yet to be determined.
7. To note that the contracts’ value might increase in year 5 and 6 by a maximum of 3 % (based on forecasted inflation rate of the Retail Price Index in the United Kingdom from 2021 to 2025) of the contracts’ value due to inflation.
Action by:
CORPORATE DIRECTOR, PLACE (A. SUTCLIFFE)
CORPORATE DIRECTOR, HEALTH, ADULTS AND COMMUNITY (D. RADLEY)
(Head of Asset Management (S. Shapiro)
(Senior Project Manager (A. Wojcik)
Minutes:
Councillor Rachel Blake, Deputy Mayor and Cabinet Member for Adults, Health and Wellbeing, introduced the report. She explained that the specific contracts set out in the report supported the Council’s overall vision for adult day support in the borough. The Council was confident it had the processes in place to ensure the services provided at the centres could be managed appropriately.
The Mayor welcomed the report and its key role in ensuring these services could continue to be provided. He noted the exempt appendices setting out confidential financial information. He thanked officers for their work on the report and proposed the recommendations as set out. The Members present agreed the recommendations and it was:
RESOLVED
1. To note the position with regard tothe proposed new contracts for the provision of day care and community support hub and spoke activities service.
2. To note that premises at Sonali Gardens, which the Council holds on a lease from Clarion Housing, are required as an on-going location for the service and that the existing lease expires in March 2022.
3. To agree that the Council enters into a new lease for a term of up to 15 years, whilst seeking flexibility in the lease, and on the basis of the rent and other main commercial terms set out in Exempt Appendix 1 to the report.
4. To agree to delegate authority to the Corporate Director, Place Directorate to agree the remaining lease terms and any minor variations to the terms in the Appendices 1 to the report.
5. To Agree to issue a direct award to the Peabody Trust for the provision of day care at the maximum estimated value of £2,100,000 for up to 6 years (4+1+1 contract) at Sundial building and delegate authority to the Corporate Director, Health Adults and Communities Directorate, to agree the terms.
6. To agree that £135,000.00 funding (agreed by the Cabinet on 03/03/2021 to provide a community support hub service) will be added to the value of day care contracts in Sonali and Sundial to provide community support hub service. The proportion is yet to be determined.
7. To note that the contracts’ value might increase in year 5 and 6 by a maximum of 3 % (based on forecasted inflation rate of the Retail Price Index in the United Kingdom from 2021 to 2025) of the contracts’ value due to inflation.