Issue - meetings
Community Information Panels – Concession contract update and recommendation
Meeting: 25/11/2020 - Cabinet (Item 6)
6 Community Information Panels – Concession contract update and recommendation 
PDF 245 KB
Additional documents:
- 6.9a Appendix 1 - Updated for web, item 6
PDF 157 KB
- Appendix. 1 for G5373 Community Information Panels – Concession contract update and recommendation
- 6.9b Appendix. 2 for G5373 Community Information Panels – Concession contract update and recommendation , View reasons restricted (6/4)
- 6.9c Appendix. 3 for G5373 Community Information Panels – Concession contract update and recommendation, item 6
PDF 215 KB
- Webcast for Community Information Panels – Concession contract update and recommendation
Decision:
Pre-Decision Scrutiny Questions and officer responses were noted.
The reasons for urgency set out in the report were agreed.
The exempt appendix was noted.
DECISION
1. To approve the changing of the original approval for a contract length of 5 years as agreed in 2018, to a 10 year contract.
2. To approve the recommendations set out in the TG2 report to the procurement advisory board (supplied as an appendix to the report) to award the 10 year CIPS contract to the highest scoring bid at an annual rental of £90,750.
Action by:
DIVISIONAL DIRECTOR, COMMUNICATIONS (A. CHRISTOPHOROU)
(Chief Designer (A. Renvoize)
Minutes:
The reasons for urgency set out in the report were agreed (see below). However, the Mayor stated that he was not satisfied with reports being completed so close to the Cabinet meeting.
“The report was not published five clear days in advance of the meeting. This is due to the additional time needed to review the appendices in order to provide finance and legal clearance. If the recommendations are not considered at this meeting, this will have an impact in delaying commercial income for the council.”
The Mayor introduced the report seeking agreement on a concession contract for Community Information Panels. He highlighted the importance of the report to the Council given it was providing an income stream for the authority from shared advertising space. It was confirmed following questions that a ‘profit share’ arrangement was not seen as providing best value and that the contract provided a clear and consistent income which was seen as the best option.
The Pre-Decision Scrutiny Questions and officer responses were noted as was the exempt appendix which provided more information on the contract arrangements.
The Mayor proposed the recommendations as set out. These were agreed without dissent and it was:
RESOLVED
1. To approve the changing of the original approval for a contract length of 5 years as agreed in 2018, to a 10 year contract.
2. To approve the recommendations set out in the TG2 report to the procurement advisory board (supplied as an appendix to the report) to award the 10 year CIPS contract to the highest scoring bid at an annual rental of £90,750.