Issue - meetings
Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020
Meeting: 09/09/2020 - Grants Determination (Cabinet) Sub-Committee (Item 6)
Additional documents:
- Enc. 1 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 496 KB
- Enc. 2 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 278 KB
- Enc. 3 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 423 KB
- Enc. 4 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 1 MB
- Enc. 5 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 580 KB
- Enc. 6 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 452 KB
- Enc. 7 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 735 KB
- Enc. 8 for Local Community Fund (LCF) Project Performance and Update Report – October 2019 – March 2020, item 6 PDF 577 KB
Decision:
Robert Mee presented the report. This was the first report since the introduction of the new LCF programme. The report asked the Committee to agree programme management arrangements and provided an update on project performance.
Councillor Tarik Khan (Scrutiny Lead, Resources) advised of the Overview and Scrutiny’s questions on this report. Clarity was sought on the following issues:
· The impact of COVID-19 on project delivery. It was noted that the LCF annual report, covering October 19 – September 20 and plans for the next 12 months, will provide details of project performance and will be submitted to the Sub - Committee on 3rd December 2020.
· Real DPO and Hestia Housing and Support. It was noted that due to the submission of the outstanding paperwork, (that had been outstanding since April 2020) payment could be released to REAL and they were now a green rated project. In addition, due to the satisfactory performance of Hestia Housing in terms of project delivery, payment could also now be made.
Written responses to the questions are attached at Appendix 1.
In response the Committee discussed the following issues:
· The approach to monitoring projects during the Covid 19 period.
· It was noted that the Council sought to take a different approach to monitoring project performance. The intention was to adopt an outcomes based approach, particularly during the Covid period, to identify how projects were actually making a positive contribution, rather than focusing on specific targets.
· Members felt it was important that projects should look at alternative ways of delivering services and outputs if necessary during the Covid period, and set revised targets.
· It was reported that Officers were working with groups to identify any underspends with a view to allocating these to other activities with the same outcomes, by the end of September 2020.
· Officers expressed confidence that the programme should achieve its aims over the remainder of the programme, potentially through using different ways of delivering outcomes.
· The Mayor noted that since last meeting, Rupert Williams the CEO of St Hilda’s East Community Centre had retired. He noted he had done a great job.
DECISION:
1. Agree the LCF Programme Management arrangements including delegated authority to undertake appropriate actions in respect of all matters relating to the fund including but not exclusively in respect of Premises, Debtors, Projects and performance prior to payment
2. Note the performance of the Local Community Fund programme as set out in 3.3 to 3.8 for Oct 19 – Mar 20 and the impact of Covid-19 in 3.9 and Appendix 4.1 – 4.5.
3. Agree the premises condition dispensation continues for Age UK and REAL as set out in 3.8 with future decisions made by delegated authority as part of the proposed LCF Programme Management arrangements.
4. Agree that the Infrastructure & Capacity Building funding due to Tower Hamlets Community Transport be re-purposed to fund work on restructuring options
Minutes:
Robert Mee presented the report. This was the first report since the introduction of the new LCF programme. The report asked the Committee to agree programme management arrangements and provided an update on project performance.
Councillor Tarik Khan (Scrutiny Lead, Resources) advised of the Overview and Scrutiny’s questions on this report. Clarity was sought on the following issues:
· The impact of COVID-19 on project delivery. It was noted that the LCF annual report, covering October 19 – September 20 and plans for the next 12 months, will provide details of project performance and will be submitted to the Sub - Committee on 3rd December 2020.
· Real DPO and Hestia Housing and Support. It was noted that due to the submission of the outstanding paperwork, (that had been outstanding since April 2020) payment could be released to REAL and they were now a green rated project. In addition, due to the satisfactory performance of Hestia Housing in terms of project delivery, payment could also now be made.
Written responses to the questions are attached at Appendix 1.
In response the Committee discussed the following issues:
· The approach to monitoring projects during the Covid 19 period.
· It was noted that the Council sought to take a different approach to monitoring project performance. The intention was to adopt an outcomes based approach, particularly during the Covid period, to identify how projects were actually making a positive contribution, rather than focusing on specific targets.
· Members felt it was important that projects should look at alternative ways of delivering services and outputs if necessary during the Covid period, and set revised targets.
· It was reported that Officers were working with groups to identify any underspends with a view to allocating these to other activities with the same outcomes, by the end of September 2020.
· Officers expressed confidence that the programme should achieve its aims over the remainder of the programme, potentially through using different ways of delivering outcomes.
· The Mayor noted that since last meeting, Rupert Williams the CEO of St Hilda’s East Community Centre had retired. He noted he had done a great job.
DECISION:
1. Agree the LCF Programme Management arrangements including delegated authority to undertake appropriate actions in respect of all matters relating to the fund including but not exclusively in respect of Premises, Debtors, Projects and performance prior to payment
2. Note the performance of the Local Community Fund programme as set out in 3.3 to 3.8 for Oct 19 – Mar 20 and the impact of Covid-19 in 3.9 and Appendix 4.1 – 4.5.
3. Agree the premises condition dispensation continues for Age UK and REAL as set out in 3.8 with future decisions made by delegated authority as part of the proposed LCF Programme Management arrangements.
4. Agree that the Infrastructure & Capacity Building funding due to Tower Hamlets Community Transport be re-purposed to fund work on restructuring options