Decision details
George Green School: Procurement of works and services
Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
The purpose of this report is to seek approval
to progress the proposals for the redevelopment of George Green
School. George Green School is an existing 7FE school in the south
of Isle of Dogs, which no longer meets the requirements of a modern
secondary school. The council has made a commitment to provide a
replacement fit-for-purpose school for George Green on its existing
site and approved a capital budget allocation of £51.400m to
do this.
In accordance with the council’s Financial Regulations
and
Procurement Rules, approval is required to enable an architect and
design team to be appointed to develop the design to RIBA Stage 3+
and submit a planning application by April 2022.
To enable the development to proceed at pace, subject to planning
consent being achieved, this report also seeks approval to appoint
a contractor within the approved budget envelope.
Decision:
The Pre-Decision Scrutiny Questions and officer responses were noted.
DECISION
1. To authorise the procurement of an architect and multi-disciplinary design team to take the design and construction through to completion and the inclusion of this contract on the Contracts Forward Plan.
2. To authorise the procurement of an Employer’s Agent to take the construction through to completion.
3. To authorise the procurement of a construction contractor to undertake the construction work.
4. To note the budget approval of £51.400m for the development of George Green School and the funding sources identified and allocated for this purpose.
5. To authorise the Corporate Director place to award the contracts referred to above in consultation with the Corporate Director of Resources, subject to approval through the capital governance process and tenders being within the approved capital estimate.
6. To authorise the Corporate Director Place to enter into any agreements relating to and facilitating the above arrangements such as collateral warranties, novation agreements in order to protect the Council’s interests.
7. To note the Equalities Impact Assessment as set out in Paragraph 4.1 of the report.
Action by:
CORPORATE DIRECTOR PLACE (A. SUTCLIFFE)
(Head of Capital Delivery (J. Abraham)
Reasons for Decision
The council’s Financial Regulations and Procurement Rules require Cabinet approval for the appointment of services over £0.250m and works over £5.000m. The appointment of the architect and multi-disciplinary design team to develop the design to planning submission stage is expected to cost in excess of £0.250m and the works contract will significantly exceed £5.000m.
Alternative Options
The Q4 Contracts Forward Plan is due to be presented to Cabinet early next year. Without an earlier approval, the procurement of a design team to submit a planning application by April 2022 will be delayed and it will not be possible to deliver a replacement scheme by the target date of September 2024.
Report author: Jane Abraham
Publication date: 29/10/2021
Date of decision: 27/10/2021
Decided at meeting: 27/10/2021 - Cabinet
Effective from: 06/11/2021
Accompanying Documents:
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