This report sets out current management arrangements for the Victoria Park Commercial Event Concession contract and how these arrangements link into and support the council’s Medium Term Financial Strategy (MTFS). Furthermore, it identifies additional management and Executive oversight measures introduced to further mitigate impacts on local residents for the 2016 event season.

DECISION

1.    Agreed the procurement and subsequent awarding of a new Production and Event Management Services for London Borough of Tower Hamlets Events contract (for a period of two (2) years with an option to extend by one (1) year and a further one (1) year) based on the parameters set out in paragraphs 3.48 to 3.51 of the report;

2.    Authorised the Divisional Director – Legal Services after consultation with the Corporate Director, Place to execute and enter into all necessary agreements (For the avoidance of doubt, functions delegated by reference to job titles or posts includes an officer appointed to a named post on an acting, interim or temporary basis and functions delegated by reference to job titles or posts which have changed will continue in force and shall be exercised by officers whose duties include or most closely correspond to the duties of the post originally referred to);

3.    Agreed that the contract be entered onto the contract forward plan;

In relation to the Victoria Park Commercial Events Concession Contract (contract reference CLC5194):

4.    Noted the improved contract management and Cabinet oversight arrangements put in place for the current Victoria Park Commercial Events Concession Contract in advance of the 2016 event season;

5.    Agreed the procurement and subsequent awarding of a new Victoria Park Commercial Events Concession Contract (to take effect on 1^st January 2018 for a period of four (4) years with an option to extend by one year) based on the parameters set out in paragraphs 3.43 to 3.47 of this report;

6.    Agreed that robust continuous improvement requirements are built into the new contract in order to provide continued focus on minimising the impact of events on local residents;

7.    Authorised the Service Head – Legal Services after consultation with the Corporate Director, Place to execute and enter into all necessary agreements (For the avoidance of doubt, functions delegated by reference to job titles or posts includes an officer appointed to a named post on an acting, interim or temporary basis and functions delegated by reference to job titles or posts which have changed will continue in force and shall be exercised by officers whose duties include or most closely correspond to the duties of the post originally referred to);

8.    Agreed that the contract be entered onto the contract forward plan;

In relation to the Tower Hamlets parks and open spaces estate:

9.    Agreed that officers continue to develop opportunities for commercial events activity outside the concession at all sites capable of accommodating the required infrastructure;

10.Agreed that officers continue to develop opportunities for smaller scale income generating activity across the wider Tower Hamlets parks and open space portfolio.

Action by:

CORPORATE DIRECTOR, PLACE (A. DALVI)