Agenda item
Contracts Forward Plan (CAB 012/101)
Decision:
Resolved
1. That the contract summary attached at Appendix 1 to the report (CAB 012/101) be noted, noting also the advisement of the Corporate Director Resources that the estimated value of contract R3195 “Payroll and Integrated HR System” was £380,763 and not the figure stated in Appendix 1; and
2. It be agreed that a specific report be submitted for Cabinet consideration in respect of the following contract, prior to contract award by an appropriate Chief Officer for the service area:
· AHWB 3200 “Supporting People Multiple Contracts”.
Action by:
CORPORATE DIRECTOR RESOURCES (C. NAYLOR)
Service Head, Procurement & Corporate Programmes, Resources (R. Parsons)
Senior Procurement Manager (Category & Contract Management), Resources (D. Pridmore)
Minutes:
Mr Naylor, Corporate Director Resources, at the request of the Chair, in introducing the report:
· Summarised the key points contained therein, advising members of the Cabinet in particular that the estimated value of contract R3195 “Payroll and Integrated HR System” was £380,763 and not the figure stated in Appendix 1 to the report.
· Addressed, in conjunction with Mr Dalvi, Corporate Director Development and Renewal and Mr Halsey, Corporate Director Communities, Localities and Culture, the matters raised by the Overview and Scrutiny Committee, held on 6th July 2010, in relation to the report; as set out in the tabled sheet of questions and comments presented by the Chair of the Overview and Scrutiny Committee earlier in the proceedings.
A discussion followed which focused on the following points:-
· Councillor Edgar, Lead Member Resources, commented that the recommendation contained in the report requested that the Cabinet specifically identify contracts where it felt it appropriate that a further report required its consideration prior to contract award by Chief Officers under delegated authority. Accordingly Councillor Edgar proposed the following amendment to the recommendation set out in the report for the consideration of members of the Cabinet:
“That a specific report be submitted for Cabinet consideration in respect of the following contracts, prior to contract award by an appropriate Chief Officer for the service area:
o AHWB 3200 “Supporting People Multiple Contracts”
o CE 3105 “The removal of nuisance vehicles in the borough””
· Mr Halsey, Corporate Director Communities, Localities and Culture, advised members of the Cabinet that the Contract for the removal of nuisance vehicles had been awarded by the Cabinet in April 2010. He added that although he could provide a progress update, it might be more appropriate for any review of contractual arrangements to be included within the scope of the scrutiny review of parking services to be undertaken by the Overview and Scrutiny Committee in 2010/11. The Lead Member Resources confirmed that this would be a satisfactory way forward.
- Councillor Jackson, Chair of the Overview and Scrutiny Committee, speaking with Cabinet consent, commented that the pre scrutiny question regarding publicity for High Street 2012 had arisen because Members had felt that careful thought needed to be given to communicating to local residents progress and expectations in respect of this; it was not just a matter of activities being timed not to conflict with those of other Olympic delivery agencies.
· Clarification was sought and given, as to whether the Tower Hamlets Primary Care Trust (PCT) was the delivery agency for contract CLC 3166 “Medical Assessment Services”.
· Comment, with reference to contract DR3232 “Temporary Accommodation“ for the homelessness service that the Lead Member Housing Heritage and Planning was closely following the endeavours of Officers to achieve better value from local landlords on which significant progress had been made.
· Comment that cuts to the local housing allowance could cause a significant funding shortfall and therefore problems in the future. This was being capped at the level for a 4 bed property rather than that for 5 or 6 beds with a potentially serious impact on larger households and effect approximately 1000 households in temporary accommodation and the tenanted private sector. The Authority would continue to lobby against the cap.
· Commented that this was an important contract not just because it had a value of £15 million per annum, but because it ensured the support arrangements for vulnerable older people and homeless people too, and requested that the report to Cabinet prior to contract award under delegated authority, proposed by Councillor Edgar, contain the fullest information possible.
The Chair Moved the recommendation set out in the report (taking account of the amendments proposed by Councillor Edgar and the advisement of the Corporate Director Communities, Localities and Culture) with the following further amendment (taking account of the advisement of the Corporate Director Resources) for the consideration of members of the Cabinet: “That the contract summary attached at Appendix 1 to the report be noted”; and it was: -
Resolved
1. That the contract summary attached at Appendix 1 to the report (CAB 012/101) be noted, noting also the advisement of the Corporate Director Resources that the estimated value of contract R3195 “Payroll and Integrated HR System” was £380,763 and not the figure stated in Appendix 1; and
2. It be agreed that a specific report be submitted for Cabinet consideration in respect of the following contract, prior to contract award by an appropriate Chief Officer for the service area:
· AHWB 3200 “Supporting People Multiple Contracts”.
Supporting documents: