Agenda, decisions and minutes
Venue: C1, 1st Floor, Town Hall, Mulberry Place, 5 Clove Crescent, London, E14 2BG
Contact: Matthew Mannion, Democratic Services Tel: 020 7364 4651, E-mail: matthew.mannion@towerhamlets.gov.uk
Media
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APOLOGIES FOR ABSENCE To receive any apologies for absence. Additional documents: Decision: Apologies for absence were received on behalf of: · Councillor Joshua Peck (Cabinet Member for Work and Economic Development) · Aman Dalvi (Corporate Director, Development and Renewal) – Chris Holme (Service Head Resources, D&R) was deputising. · Councillor Peter Golds (Leader of the Conservative Group) (apologies for lateness)
Minutes: Apologies for absence were received on behalf of: · Councillor Joshua Peck (Cabinet Member for Work and Economic Development) · Aman Dalvi (Corporate Director, Development and Renewal) – Chris Holme (Service Head Resources, D&R) was deputising. · Councillor Peter Golds (Leader of the Conservative Group) (apologies for lateness)
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DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS PDF 70 KB To note any declarations of interest made by Members, including those restricting Members from voting on the questions detailed in Section 106 of the Local Government Finance Act, 1992. See attached note from the Monitoring Officer.
Additional documents: Minutes: None were declared.
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UNRESTRICTED MINUTES PDF 121 KB The unrestricted minutes of the Cabinet meeting held on 10 May 2016 are presented for approval.
Additional documents: Minutes: RESOLVED
1. That the minutes of the meeting of Cabinet held on Tuesday 10 May 2016 be approved and signed by the Mayor as a correct record of proceedings.
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OVERVIEW & SCRUTINY COMMITTEE Additional documents: |
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Chair's Advice of Key Issues or Questions Chair of Overview and Scrutiny Committee (OSC) to report on any issues raised by the OSC in relation to unrestricted business to be considered.
Additional documents: Minutes: Councillor John Pierce, Chair of the Overview and Scrutiny Committee (OSC), updated Cabinet on the OSC meeting the previous week. Members had discussed a number of issues including: · Examining the proposed reset of the Agilisys contract; exploring the ambitions behind the original contract and ensuring the reset gave it the opportunity to deliver the support the Council needed. · Public Health savings proposals with an extensive discussion that explored the evidence base and the realities/constraints of providing these important services. · OSC heard from the Mayor on the Community Engagement Strategy and its vital role in empowering residents. · Homelessness Scrutiny Challenge Session – Members saw the good work being done but also the scale of the challenge. A number of recommendations would be presented to Cabinet at a future meeting.
The Mayor thanked Councillor John Pierce for his update.
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Any Unrestricted Decisions "Called in" by the Overview & Scrutiny Committee (Under provisions of Article 6 Para 6.02 V of the Constitution). Additional documents: Minutes: Nil items.
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Children's & Adults Services Capital Programme PDF 145 KB Additional documents: Decision: DECISION
3. To approve the adoption of the capital estimate of £220,000 for improvement works to Cherry Trees School (paragraph 3.7);
4. To approve the adoption of the capital estimate of £4.2m for works to the St Jude’s Road site to provide additional accommodation for Stephen Hawking School (paragraph 3.13);
8. To approve the adoption of the revised capital estimate of £10.2m for the development of the Bromley Hall site as a 2FE primary school (paragraph 3.27);
Minutes: Councillor Rachael Saunders, Deputy Mayor and Cabinet Member for Education and Children’s Services, and Councillor Amy Whitelock-Gibbs, Cabinet Member for Health and Adult Services, introduced the report setting out the Capital Programme for Children’s and Adults’ Services.
They highlighted how important the investment programme was in ensuring good quality services could be provided for the Borough’s residents. In particular the investments in schools and GP surgeries were noted.
During discussion it was noted that funding for GP surgeries was agreed with the CCG and there were robust governance processes. In addition it was noted that, whilst using S106 funding to deliver these projects was a good example of the benefit of developer contributions, S106 was not enough on its own to deliver the necessary infrastructure.
The Mayor agreed the recommendations as set out in the report.
RESOLVED
3. To approve the adoption of the capital estimate of £220,000 for improvement works to Cherry Trees School (paragraph 3.7);
4. To approve the adoption of the capital estimate of £4.2m for works to the St Jude’s Road site to provide additional accommodation for Stephen Hawking School (paragraph 3.13);
8. To approve the adoption of the revised capital estimate of £10.2m for the development of the Bromley Hall site as a 2FE primary school (paragraph 3.27);
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Additional documents:
Decision: DECISION
1. To approve the changes to the contract with Agilisys.
2. To delegate to the Director of Resources, after consultation with the Head of Legal Services, any final changes to the Deed of Variation that sets out all the agreed contractual changes under Part 3 – Responsibility of Functions Part A Corporate Delegations paragraph 10.4 Scheme of Management.
3. To note the improved governance and performance management arrangements that are being incorporated in the contract to strengthen the strategic partnership and operational arrangements between Agilisys and the Council.
4. To note the work being undertaken to establish the Council’s ICT investment requirements and implementation plan that will support and form part of the Council’s wider transformation plan.
5. To authorise the Service Head, Legal Services, following consultation with the Director of Resources to execute all necessary contract documents in respect of the contractual changes referred to at recommendations 1 and 2 above.
Action by: CORPORATE DIRECTOR, RESOURCES (Z. COOKE) (Service Head, ICT, Customer Access and Transformation (S. Green)
Minutes: The Cabinet noted the tabled submission from John McLoughlin, UNISON.
Councillor David Edgar, Cabinet Member for Resources, introduced the report on a proposed reset of the Council’s ICT contract with Agilisys. He explained that it was a very important service for the Council and it was important to consider the options available. The aim of the report was to fix issues with the existing contract and ensure the support the Council needed for the future including ensuring that performance was being effectively monitored.
There was a discussion about the merits of the proposal to provide a 24 hour call-centre based at Agilisys’ Rochdale offices. This increased the flexibility of the support available to the Council but it would have an impact on a number of existing staff members currently employed locally.
John McLoughlin, UNISON, addressed the meeting. He expressed concerns that staff had not been properly consulted and so had not been able to propose alternative options that would not require potential relocation. He also questioned whether the proposed call-centre solution would meet the Council’s needs.
The Mayor considered the issues discussed and noted further submissions from officers and Members. Particular points raised included that: · Agilisys remained committed to training local apprentices. · The new contract terms would include better system resilience particularly out of normal working hours. · The comprehensive nature of the review that had been undertaken. · Any staff affected by the Call-Centre changes would be supported to look at redeployment options.
The Mayor thanked everyone for their contributions and agreed the recommendations set out in the report.
RESOLVED
1. To approve the changes to the contract with Agilisys.
2. To delegate to the Director of Resources, after consultation with the Head of Legal Services, any final changes to the Deed of Variation that sets out all the agreed contractual changes under Part 3 – Responsibility of Functions Part A Corporate Delegations paragraph 10.4 Scheme of Management.
3. To note the improved governance and performance management arrangements that are being incorporated in the contract to strengthen the strategic partnership and operational arrangements between Agilisys and the Council.
4. To note the work being undertaken to establish the Council’s ICT investment requirements and implementation plan that will support and form part of the Council’s wider transformation plan.
5. To authorise the Service Head, Legal Services, following consultation with the Director of Resources to execute all necessary contract documents in respect of the contractual changes referred to at recommendations 1 and 2 above.
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Review of Healthwatch Tower Hamlets and future commissioning intention PDF 171 KB Additional documents: Decision: DECISION
1. To note the key findings and recommendations arising from the review of Healthwatch Tower Hamlets (Para 3.9 of the report).
2. To authorise the Interim Service Head for Corporate Strategy & Equality to develop a detailed service specification which addresses the key findings of the review, in consultation with the Cabinet Member for Health & Adult Services.
3. To agree to the commissioning proposals for Healthwatch Tower Hamlets and authorise the Director Law, Probity and Governance to enter into contract with the preferred bidder which will be known as Healthwatch Tower Hamlets.
Action by: CORPORATE DIRECTOR, LAW, PROBITY AND GOVERNANCE (M. CLAY) (Interim Service Manager, Strategy, Policy and Performance (A. Hoque)
Minutes: Councillor Amy Whitelock Gibbs, Cabinet Member for Health and Adult Services introduced the report reviewing HealthWatch Tower Hamlets. She explained that it was being reviewed to ensure a new, updated service could be in place that would be a strong advocate for patients of services provided by health and social care partners. The current service was extremely valuable and it was important to build on that success.
She set out how the review had taken place and how the consultation responses had been considered and the changes proposed.
The Mayor welcomed the report and the very thorough processes that had been undertaken during the review. He noted that the Tower Hamlets Health and Wellbeing Board would be observing this process in the future. He agreed the recommendations as set out.
RESOLVED
1. To note the key findings and recommendations arising from the review of Healthwatch Tower Hamlets (Para 3.9 of the report).
2. To authorise the Interim Service Head for Corporate Strategy & Equality to develop a detailed service specification which addresses the key findings of the review, in consultation with the Cabinet Member for Health & Adult Services.
3. To agree to the commissioning proposals for Healthwatch Tower Hamlets and authorise the Director Law, Probity and Governance to enter into contract with the preferred bidder which will be known as Healthwatch Tower Hamlets.
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Corporate Directors' Decisions PDF 83 KB Additional documents: Decision: DECISION
1. To note the Corporate Directors’ decisions set out in Appendix 1.
Action by: CORPORATE DIRECTOR, RESOURCES (Z. COOKE) (Accountant – Financial Planning (A. Kadir)
Minutes: RESOLVED
1. To note the Corporate Directors’ decisions set out in Appendix 1.
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List of Individual Mayoral Decisions PDF 83 KB Additional documents:
Decision: DECISION
1. To note the Individual Mayoral Decisions set out in Appendix 1 to the report.
Action by: COMMITTEE SERVICES MANAGER (M. MANNION)
Minutes: RESOLVED
1. To note the Individual Mayoral Decisions set out in Appendix 1 to the report.
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ANY OTHER UNRESTRICTED BUSINESS CONSIDERED TO BE URGENT Additional documents: Minutes: Nil items.
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EXCLUSION OF THE PRESS AND PUBLIC In view of the contents of the remaining items on the agenda, the Committee is recommended to adopt the following motion:
“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the Press and Public be excluded from the remainder of the meeting for the consideration of the Section Two business on the grounds that it contains information defined as Exempt in Part 1 of Schedule 12A to the Local Government, Act 1972”.
EXEMPT/CONFIDENTIAL SECTION (PINK)
Additional documents: Minutes: Nil items.
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EXEMPT / CONFIDENTIAL MINUTES The exempt / confidential minutes of the Cabinet meeting held on 10 May 2016 are presented for approval. Additional documents: Minutes: Nil items.
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OVERVIEW & SCRUTINY COMMITTEE Additional documents: |
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Chair's Advice of Key Issues or Questions in Relation to Exempt / Confidential Business Chair of Overview and Scrutiny Committee (OSC) to report on any issues raised by the OSC in relation to exempt/confidential business to be considered.
Additional documents: Minutes: Nil items.
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Any Exempt / Confidential Decisions "Called in" by the Overview & Scrutiny Committee (Under provisions of Article 6 Para 6.02 V of the Constitution). Additional documents: Minutes: Nil items.
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ANY OTHER EXEMPT/ CONFIDENTIAL BUSINESS CONSIDERED TO BE URGENT Additional documents: Minutes: Nil items.
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