Issue - meetings
Event Fund - Report Quarter 4 & Annual report 2017/18
Meeting: 07/11/2018 - Grants Determination (Cabinet) Sub-Committee (Item 6)
6 Event Fund - Quarter 4 & Annual Report 2017/18 PDF 113 KB
Additional documents:
- Enc. 1 for Event Fund Annual Report 2017-18, item 6 HTM 10 KB
- Enc. 2 for Event Fund Annual Report 2017-18, item 6 PDF 110 KB
- Enc. 3 for Event Fund Annual Report 2017-18, item 6 HTM 10 KB
Decision:
Alison Denning (Festivals and Events Officer, Place) presented the report which provided an overview of Event Fund applications for events taking place between April 1st 2017 and March 31st 2018 and the Jo Cox / Big Lunch Great Get Together events. The report covered the number of applications received, the assessment process, the amount of applications funded, project descriptions and monitoring information amongst other matters issues.
The Sub – Committee also received an overview of the application criteria for the Event Fund and the projects funded per quarter. It was also confirmed that the initiative supported events in all wards across the Borough and some of the projects worked with partners from all over the Borough. The Council had introduced workshops and carried work to reach organisations. However there were variations in terms of the number of events funded per ward due to certain factors. The Council had also revised the monitoring arrangements so that it was now only required to provide essential information.
The Mayor invited the Chair of GSSC to comment on the report. He indicated that the GSSC sought clarity on the geographical coverage of the events given the slight overrepresentation of events in some wards and a slight underrepresentation in other wards. The GSCC were satisfied with responses and supported the project. The GSSC endorsed the report.
The Mayor then invited GDSC Members to comment on the report. In response to questions, it was confirmed that Officers worked with groups to ensure they engaged with residents from around the Borough and that the projects were benefiting LBTH residents. Officers also encouraged groups to provide projects across the Borough.
DECISION
1. That the contents of the report be noted
Minutes:
Alison Denning (Festivals and Events Officer, Place) presented the report which provided an overview of Event Fund applications for events taking place between April 1st 2017 and March 31st 2018 and the Jo Cox / Big Lunch Great Get Together events. The report covered the number of applications received, the assessment process, the amount of applications funded, project descriptions and monitoring information amongst other matters issues.
The Sub – Committee also received an overview of the application criteria for the Event Fund and the projects funded per quarter. It was also confirmed that the initiative supported events in all wards across the Borough and some of the projects worked with partners from all over the Borough. The Council had introduced workshops and carried work to reach organisations. However there were variations in terms of the number of events funded per ward due to certain factors. The Council had also revised the monitoring arrangements so that it was now only required to provide essential information.
The Mayor invited the Chair of GSSC to comment on the report. He indicated that the GSSC sought clarity on the geographical coverage of the events given the slight overrepresentation of events in some wards and a slight underrepresentation in other wards. The GSCC were satisfied with responses and supported the project. The GSSC endorsed the report.
The Mayor then invited GDSC Members to comment on the report. In response to questions, it was confirmed that Officers worked with groups to ensure they engaged with residents from around the Borough and that the projects were benefiting LBTH residents. Officers also encouraged groups to provide projects across the Borough.
RESOLVED
1. That the contents of the report be noted
Meeting: 05/11/2018 - Grants Scrutiny Sub-Committee (Item 6)
6 Event Fund - Quarter 4 & Annual Report 2017/18 PDF 113 KB
Additional documents:
- Enc. 1 for Event Fund Annual Report 2017-18, item 6 HTM 10 KB
- Enc. 2 for Event Fund Annual Report 2017-18, item 6 PDF 110 KB
- Enc. 3 for Event Fund Annual Report 2017-18, item 6 HTM 10 KB
Minutes:
Alison Denning, Festival and Events Officer presented her report in relation to the Event Fund. She informed Members the report encompassed the activities over the last quarter and also provided a summary of the events that had taken place throughout the year – 1st April 2017 to 31st March 2018. Ms Denning informed Members the Event Fund was a small grant which funded community events
In particular, Ms Denning referred Members to point 3.2 of the report and stated the total fund was £52,000 per year. She referred Members to the information provided at 3.5 which gave a breakdown on the number of applications received, the number of applications awarded and the number of applications refused per quarter. Ms Denning said events took place in 81 venues across the 20 wards however there was a disparity in the number of events held in the North East and Southern parts of the borough when comparing this to the rest of the borough.
In response to questions asked by Members the following was noted:
· 44 out of 50 organisations had returned their evaluation forms. Of the six that did not, Members enquired if they would be written off and not grant-funded again. Ms Denning stated that whilst the non-compliance would be taken into account, any new application would be considered on its merits.
· The dip in applications in the first quarter was due to the change from monthly to quarterly deadlines however the number of applications received as evened out over the year. The introduction of workshops to raise awareness of the Event Fund has helped.
· Feedback is given to all applicants of ineligible applications. Examples of ineligibility can be due to the event being held outside the borough, being a closed event or not having a clear community benefit.
· There is a good demographic spread among the events supported but some wards have far more than others. This can be because some wards do not have the venues to hold events and indeed the data does not reflect groups who partner with others, with the event happening in another ward to the one in which they are based. Members were told efforts to encourage applications from the under-represented areas including the workshops held with the Tower Hamlets Community and Voluntary Sector. Newsletters and the website have been used and networking events to which successful projects are invited to share their experience. It was noted that applications can fall down on the requirement for events to be genuinely participatory; simply watching and enjoying a performance is not usually enough to be awarded a grant.
Members of the Sub-Committee ENDORSED and AGREED to recommend to the Grant’s Determination Sub-Committee to:
1. Note the report.