Issue - meetings
Event Fund Report Quarters 2 - 3, 2017-18 (IO79736)
Meeting: 06/06/2018 - Grants Determination (Cabinet) Sub-Committee (Item 7.3)
7.3 Event Fund Report Quarters 2 - 3, 2017-18 PDF 101 KB
Additional documents:
- Appendix A-GUIDELINES AND CRITERIA, item 7.3 PDF 114 KB
- Appendix B - Applications Received, item 7.3 HTM 10 KB
- Appendix C Monitoring Information, item 7.3 PDF 350 KB
- Appendix D Venues and Wards, item 7.3 PDF 46 KB
- Appendix E Equality Analysis, item 7.3 PDF 109 KB
- Appendix F Equality Checklist, item 7.3 PDF 64 KB
Decision:
Alison Denning (Festival & Events Officer)presented the report which provided an overview of Event Fund applications for events taking place within quarters 2 -3 (between July 1st and December 31st 2017), and the Jo Cox / Big Lunch Great Get Together events. It covered the number of applications received, assessment process, the amount of applications funded, project descriptions and monitoring information amongst other matters.
The Mayor invited the Chair of GSSC to comment on the report. He indicated that the GSSC sought clarity on the geographical spread of events, the equality data, the applications declined and were satisfied with the responses received. The GSSC endorsed the report. The Mayor then invited GDSC Members to comment on the report. Members expressed comments about the geographical coverage of the programme, particularly in Blackwall and Cubitt Town.
DECISION
1. That the contents of the report be noted
Meeting: 04/06/2018 - Grants Scrutiny Sub-Committee (Item 7)
7 Event Fund Report Quarters 2 - 3, 2017-18 (IO79736) PDF 101 KB
Additional documents:
- Appendix A-GUIDELINES AND CRITERIA, item 7 PDF 114 KB
- Appendix B - Applications Received, item 7 HTM 10 KB
- Appendix C Monitoring Information, item 7 PDF 350 KB
- Appendix D Venues and Wards, item 7 PDF 46 KB
- Appendix E Equality Analysis, item 7 PDF 109 KB
- Appendix F Equality Checklist, item 7 PDF 64 KB
Minutes:
Alison Denning, Events and Festivals Officer presented her report which reported on the number of applications taking place for Quarters 2 - 3 in 2017-18 and the Joe Cox / Big Lunch Great Get Together events.
She said the Event Fund is a small grant fund, for community arts events which has been operating successfully for a number of years. She explained the fund worked on a rolling programme operating to quarterly deadlines since the 1st April 2017.
Alison Denning referred members to point 3.5 of the report and the table showing the number of application received and the number awarded. She said applications were received for events in all 20 wards. She also made reference to the various appendices in particular the equalities analysis appended at appendix E. She said the monitoring of applications was on-going and the collation of equalities data should be viewed as raw data.
Members of the Sub-Committee made the following comments and asked questions in relation to the report:
· In relation of Appendix B, can dates be provided as to when the events took place?
o ACTION: Alison Denning to circulate the dates as to when the events took place.
· In relation to Appendix E, how is the equalities data recorded?
· Does this report come to the sub-committee on a quarterly basis?
· The table on page 51 shows 11 applications were declined. What was the reason for refusal?
· Has there been an increase in the number of applications received since moving to quarterly deadlines?
· Page 64, refers to an event being cancelled due to the venue pulling out. How many events involve commercial enterprises and partners?
Members of the Sub-Committee AGREED to recommend the Grant’s Determination Sub-Committee to:
1. NOTE the contents of the report.