To agree fees being introduced by the Registration Service in order to provide customers with the option to have post wedding celebrations in the new Garden Suite at St. Georges Town Hall.

This report requests approval to continue membership in the 8 Authority Pool for Business Rates for 2024-25.

This document seeks an Individual Mayoral Decision on the recommended delivery approach for the distribution of grants to high street businesses and will seek delegation for the Chief Executive Officer to approve the individual grants.

The recommended delivery approach will involve working with specialist external suppliers to:

1. Deliver tailored business support training
2. Provide an administrative service to distribute the grant funding

The distribution of the grants will be in line with initial eligibility and grant criteria.

Under Section 92 of the Police Act 1996, Tower Hamlet Homes as an Arm’s Length Management Organisation (ALMO) of the Council were able to enter into a Section 92 Agreement with the London Mayors Office for Police and Crime (MOPAC) for a police team consisting of 14 officers (2 sergeants and 12 constables).

The current agreement has an end date of 30th September 2023 and this paper outlines the rationale for entering into a new Section 92 Agreement for police patrols on council estates post September.

Mayoral approval is sought through an IMD to award a contract to Alexander James Limited to complete the build out of an extension addition to the Beatrice Tate School main building.

1. Approve the increase in budget as stated in the restricted Appendix 1 to enable the build contract to be awarded.

2. Approve of the contract award to Alexander James Limited for the construction of the extension for the tendered contract sum as stated in the restricted Appendix 1

3. Approve the use of £600,122.68 from the HNCPA budget.

4. Note the funding sources for this scheme.

5. Note the Employers Agent recommendation is to award the contract to Alexander James Limited as set out in the Commercial Price Evaluation Report in Appendix 1.

6. Note the Equalities Impact Assessment as set out in Paragraph 5 of this report.

The Mayor has reviewed the Council’s previous decision to set up an Affordable Self-Build Programme (“the Programme”) for affordable community-led self-build and to dispose of up to four small Council-owned sites for the purposes of enabling self-build by selected community groups.

After due consideration of all the implications the Mayor has asked officers to halt this Programme, and instead to prioritise use of the Sites for the direct delivery of Council homes for rent, or to pursue alternative delivery routes that will maximise affordable / social rented units on the sites.

1. Approval is sought through an IMD to award a contract to Alexander James Limited to complete the build out of an extension addition to the Beatrice Tate School main building.

2. Beatrice Tate Send School 130 Southern Grove E3 4PX is a coeducational special educational needs school for 11-19 year olds. For the new contract being proposed, the works required include:
• Extension of existing building to increase capacity.
• A three storey building constructed over service yard and plant area.
• Existing plant rooms require extensive modification and relocation of key plant.
• Sub-structure to be piles. Super-structure to be steel frame and concrete slabs.
• Extension of hall space with modification of cafeteria.
• All incoming mains services and drainage modified.
• Staff room extension.
• Enhanced boundary treatment and additional external storage.
• Comprehensive architectural, structural/civil, M&E, sustainability requirements.
• BREEAM “Excellent” is required.

2.2 The delivery programme is expected to commence in September 2023 and complete for the start of autumn term 2024.

Cabinet will be asked to approve the Regulation 18 Local Plan – Consultation Draft for statutory consultation. The Plan has been prepared in accordance with the Town and Country Planning (Local Planning) (England) Regulation 2012, as amended. The draft Plan contains a proposed vision and objectives for Tower Hamlets over the next 15 years to 2038, a spatial strategy, new planning policies and site allocations.

As part of the scrutiny committee’s review of LBTH’s response to food insecurity a number of recommendations were made for improvements to the local authority’s response. This report outlines comments from relevant services and actions taken on board as a result of these recommendations.

This report sets out the issues and actions which inform the development of the Council’s Medium Term Financial Strategy (MTFS) 2024-27 and budget for 2024-25 including timescales and next steps.

This item presents proposed procurement activity, that is scheduled to be undertaken during quarter two of the 2023/2024 financial year, where the total value exceeds £1m and therefore requires prior approval from Cabinet.

This report sets out, for noting by Cabinet, the Corporate Director’s Actions taken under Rule 10 (section 50 Record of Corporate Director’s Actions (RCDA) - Waiving of Procurement Procedures) in Part C – Codes and Protocols of the Council’s constitution.
The section states that Corporate Director’s Actions in respect of contracts over £100,000 must be reported to Cabinet for noting and this report fulfils this requirement.

The Mayor of London has confirmed their intention that the London Legacy Development Corporation’s Town Planning powers will be transferred back to each of the four London boroughs that have land within the Corporation’s planning boundary.

To enable the transfer of planning powers back to Tower Hamlets secondary legislation will be made by Parliament and the Mayor of London will prepare a Statutory Transfer Scheme (STS) under section 216 of the Localism Act 2011.

The STS lists the rights and liabilities to be transferred, including records of planning decisions, un-determined planning applications, planning enforcement cases, appeals, planning obligation agreements and receipts, Community Infrastructure Levy receipts. Transfer of staff has been scoped out of the STS.

Confirmation that Tower Hamlets will consent to the STS with the Mayor of London is required.

Agreement for Tower Hamlets Council to consent to the STS a Key Decision because communities living or working in an area comprising two or more wards: Bow East and Bromley North Wards.

This report recommends amendments to the Tower Hamlets Homes Articles of Association, particularly in relation to the Board of Directors, due to the transfer of services being brought back in-house on 1st November 2023.

This reports presents our partnership strategy for improving outcomes for children and families in the borough over the next five years.

The current charging policy for adult social care support references charges for both residential and non-residential provision. The introduction of free home care in April 2024 requires the existing adult social care charging policy to be updated to reflect this change.

The annual report outlines the achievements of the Safeguarding Adults Board, its subgroups and partner agencies over the period 2022 to 2023.

It is a constitutional requirement for Cabinet to review the Youth Justice Board annual plan. The plan sets out the priorities and strategic goals of the Youth Justice Board and operational frontline service delivery.

This report outlines the priority areas to be delivered over the next 24 months.

Cabinet will be asked to approve the Regulation 18 Local Plan – Consultation Draft for statutory consultation. The Plan has been prepared in accordance with the Town and Country Planning (Local Planning) (England) Regulation 2012, as amended. The draft Plan contains a proposed vision and objectives for Tower Hamlets over the next 15 years to 2038, a spatial strategy, new planning policies and site allocations.

Statutory five year review of the Statement of Licensing Policy.

The Victoria Park Major Events Concession was approved by Cabinet in September 2022. This Concessionaire tender was postponed pending a review of the Major Events Policy.

The scope of the tender has been amended to reflect the proposed updated policy (subject to Cabinet approval).

The Concession tender will be for a period of four years with an option to extend by a further one plus one years and would commence from 1 January 2025.

The decision is a Key Decision because it would have a significant effect on the communities of two or more wards.

This report asks Cabinet to consider and approve an updated Major Events Policy for Victoria Park. The original policy was agreed by Cabinet in 2011. A partial amendment to the policy was approved by Cabinet in 2021, in response to the impact of COVID-19 on events.

A full review of the Major Events Policy is being recommended to enable the Council to be competitive with other London venues and be able to hold a wider range of events in the park for the public and resident benefit.

The decision is a Key Decision as it would have a significant effect on the communities of two or more wards.

1. Update on the submission of the 2021/22 audited
accounts and annual report to the Charity
Commission.

2. Review of recommendations by the external auditors
(Management Letter) with regards to 2021/22
accounts.

3. End of year accounts 2022/23.

4. Update on the current financial position and activity
update for 2023/24.

5. Governance update.

6. Decision on the allocation of grant funding from Fields
in Trust.

1. Decision regarding the management of leases
including decision whether to procure external
services or manage lettings through the Council’s
Asset Management team.

2. Update on status of payments received and arrears
for Green Bridge retail units and other leases.

3. Update on a rent review for a Green Bridge retail unit
with a decision required regarding the valuation and
permission for officers to enter into negotiation to
settle a new rental agreement.

This report puts forward proposals for commitments the local authority can make as ‘corporate parents’ to improve experiences and outcomes for children in our care and care experienced young people. This includes adopting ‘Care Experienced’ as a Protected Characteristic (as recommended in the Independent Care Review) to tackle inequality for our young people. The proposals within this report align with the Corporate Parenting Strategy for Tower Hamlets which is also scheduled to go to Cabinet in July 2023.

Cabinet will be asked to approve the Regulation 18 Local Plan – Consultation Draft for statutory consultation. The Plan has been prepared in accordance with the Town and Country Planning (Local Planning) (England) Regulation 2012, as amended. The draft Plan contains a proposed vision and objectives for Tower Hamlets over the next 15 years to 2038, a spatial strategy, new planning policies and site allocations.

The Direct Payment Support Service is currently commissioned to an external service provider (People Plus) and the contract will be coming to an end on 31 March 2024. As part of considering the future of the service and how it will be delivered, this item outlines the vision for the future service delivery model and recommends insourcing the service from April 2024 into Adult Social Care division.

Extending the cleaning services received by the Council from the existing provider for a period of 12 months from July 2023. This will enable a full tender process to be considered against the possibility of bringing the service in-house with the risks, costs and challenges as opposed to a third party provided service

The Corporate Director for Children and Culture is seeking the authority to be able to decide whether to grant a licence to AEG Presents Limited to occupy areas of Victoria Park at times to be specifically agreed throughout the summer and autumn period of 2024. This report asks the Mayor to delegate authority to the Corporate Director so that the Corporate Director may decide to issue such a licence if appropriate terms are agreed.

This would be a Key Decision and therefore the Mayor must be specifically be asked for authority before the decision is made under the law. The decision is a Key Decision because if the Corporate Director decides to grant a licence then this could have a significant effect on the communities of two or more wards.

This report provides the Mayor in Cabinet with an update on the delivery and implementation of the council’s Strategic Plan.

Budget monitoring report 2022-23 Outturn (inc capital)

This report presents the contracts being procured during quarter one. The report also sets out the Contracts Forward Plan at appendix 2 to this report.

The report asks for confirmation that all contracts can proceed to contract award after tender.

To consider renewing the additional licensing – houses in multiple occupation designation.

The SEND Improvement Annual Report 2022 aims to provide an analysis of progress and impact for work undertaken over the last year in relation to improvement priorities.

The Strategic Plan 2022 to 2026 is the council's main corporate business plan. The plan embeds the Mayor's vision and the administration's manifesto into a high level policy framework and demonstrates how they will be delivered alongside the
council’s statutory duties. The plan sets a framework for performance monitoring and reporting. It is supported
by and aligned with the Medium Term Financial Strategy.

Each year the council publishes an Annual Delivery Plan. The 2023/24 Annual Delivery Plan describes the key actions the council will take this year to deliver the Strategic Plan, and how we will measure progress.

This paper will seek growth funding for the Care Technology service (currently called the telecare service) to enable the delivery of a transformation project with the aim of supporting more residents to manage their care needs through the use of innovative care technology. By implementing a transformed approach we aim to prevent, reduce and delay health and social care needs, thereby promoting people’s independence for longer and reducing the costs to the Council.

The report highlights the activity of the Tower Hamlets Safeguarding Children’s Partnership within the last financial year.

A new Tower Hamlets Partnership Plan 2023-2028 is presented for agreement. It sets out a new shared vision and strategic framework for the borough that the Tower Hamlets Partnership can influence. It is informed by key findings from the 2021 census data, a state of the borough paper and views from stakeholder and community engagement. Residents, young people, community, faith, voluntary, and public service organisations have all contributed to its development.

The Corporate Parenting Strategy sets out how we will work with children in our care and care experienced young people to ensure they are offered every opportunity to develop, realise their aspirations and thrive.

The Corporate Parenting Board Annual Report 2022-23 aims to provide information about progress the board has achieved over the last year, including the work undertaken with the Foster Carers and the Children Living in Care Council, and the impact this has had.

Cabinet approval was granted in June 2019 to surrender the existing Mudchute Association lease and grant a new 99 year term.

The new lease has yet to complete, and the Mayor has requested that the lease term be reconsidered, therefore this requires a new Cabinet approval to vary the existing Cabinet decision.

Redesign of Tower Hamlets Youth Service, in a phased approach.

The paper is seeking approval for phase 1 staffing and buildings model and associated costs and to approve phase 2 project support to deliver the large-scale transformation.

Review arrangements and authorise actions to be taken against non-payment of rent by tenants.

1. A review of the fees and hire charges for the Art and Ecology Pavilions, located in Mile End Park for financial year 2023/24.

2. A review of the fees and charges for the astroturf pitch, located in Stepney Green Park for financial year 2023/24.

3. A review of the “Subsidised Hire of Pavilions for Community Groups” policy.

To make sure that the PTS continues to be clear, transparent, and fair to our residents, as well as addressing the day-today operational issues.

Extend the scheme to residents in under-occupied properties with three or more bedrooms.

Approval is required to allocate and spend carbon offsetting S106 contributions to the Photovoltaic (PV) Project to allow delivery of renewable energy generation technologies to be progressed and contracts to be awarded. Proposal approved at Asset Management & Capital Delivery Board Meeting 20th June 2022.

The proposal is for a £950,000 PV project fully funded through carbon offsetting contributions.

The delivery of the proposed project will help to tackle energy use in the existing building stock, increase renewable energy generation in the borough and offer support to meet the challenge of energy price rises.

Upon delivery, the projects will reduce the operating costs through reducing the amount of purchased energy required to run the buildings. This will be achieved through generating electricity on site for use in the buildings.

The initial desk top study has identified a number of potential sites for installation of PV panels. These include:

• Jack Dash House
• Shadwell Centre
• Toby Club
• Toby Lane Depot Soanes Centre
• St Georges Town Hall
• The Hub, Victoria Park
• Ron Cain Pavillion,Victoria Park
• John Orwell Leisure Centre
• Mile End Park Leisure Centre
• Whitechapel Sports Centre
• Chrisp Streep Idea Store
• Cubitt Town Library

Following appointment of a contractor through the GLA Retrofit Accelerator programme we will be able to undertake the investment grade proposals and produce detailed specification for delivery on to the sites. Where buildings are not deemed suitable for delivery of PV then alternative sites will be investigated.

To assist in the accelerated delivery of the project LBTH have been successful in securing a GLA grant for (£45,000) technical services and project management support including:

• Project Management
• Investment grade proposal / design Review
• Commissioning and Acceptance

The GLA Grant is time sensitive and project completion is required by July 2023 which required us to commence delivery in April 2023.

Neighbourhood forum designations expire five years after they are initially granted. The Roman Road Bow Neighbourhood Forum designation expired on 16 August 2022. The Forum has submitted an application for the designation to be renewed. This report assesses the application against the relevant legislation and guidance.

It is a constitutional requirement for Cabinet to review the Youth Justice Board annual plan. The plan sets out the priorities and strategic goals of the Youth Justice Board and operational frontline service delivery.

This report highlights the current priority areas raised by the recent HMIP Inspection of Tower Hamlets and City of London Youth Justice Service including the 7 recommendations for improvement.

The report provides an update on the progress of the Local Community Fund (LCF) grant programme and interlinked council-funded Infrastructure and Capacity Building project, for the period April 2022-June 2022.

Review and take decisions regarding Governance (including financial) recommendations

To endorse and agree the identification of contaminated land and the regulatory controls

It is proposed to offer a Historic Buildings Grant of up to £17,000 to Bow Church to repair the How Memorial Gateway, Bromley High Street, Bromley-by-Bow E3. This grant will match fund a grant of £10,000 from the Heritage of London Trust.

The structure currently sits on Historic England’s Heritage at Risk register and the proposed works will enable the structure to be removed from the register.

This report sets out the council’s achievements in developing policies and procedures relating to the use of council premises by Voluntary and Community Sector (VCS) organisations, previously subject to Directions from the Secretary of State for Communities and Local Government.

The report also sets out supplementary policy as an annex to the Council Premises Leased to Voluntary and Community Sector Organisations policy statement agreed at Cabinet on 24th March 2021. This supplementary policy relates to the allocation of community space in new developments to VCS organisations and the criteria for including new community space in the council’s Community Premises Portfolio.

Tower Hamlets new five year Mental Health strategy provides a high-level framework setting out how Tower Hamlets Council, Tower Hamlets Clinical Commissioning Group and its partners will work to improve outcomes for people with a mental health issue between 2019 and 2024